Hayfield Parish Council
Built Environment Advisory Committe


8th March  2011

 

There will be a meeting of the Built Environment Advisory Committee on Tuesday 15th March at 7.30pm in the Village Hall.  Members of the public are welcome to attend.

PLEASE NOTE: This is a change from the advertised date of Tuesday 8th March.

 

Mike Crompton
Clerk to the Parish Council

 

AGENDA

1.         Apologies for absence.

2.         Declarations of interest.

3.         To approve Minutes of Meeting held on 13th October 2010. (to follow)

4.          Heritage Centre.

5.         Sustainable Hayfield.

6.          Swallow House Lane development.

7.         Funding bids from precept, 2011-2012

8.         Next phase of BEAC and Village Plan

9.         Date and time of next meeting.

 

 


Minutes of the Built Environment Advisory Committee meeting held on 13th October 2010
at 7.30pm in the Village Hall

Present: Cllr J McCall (Chair), Cllr Gee, Cllr Harvey, Cllr K Waterhouse, DCC Cllr B Atkins.
In attendance: Clerk M Crompton.

1. Apologies for absence
    Apologies were sent by Cllr Hodgson, Sheila Booth, Susan Wyatt, Valerie Richardson, Sue Buchanan.
2. Declarations of interest       
    None.
3. Minutes of the last meeting held on 11th May 2010
    The minutes were approved.
4. i) Memorial Square
    The opening ceremony would be after the Remembrance Day Service, and performed by Mr Albert Knowles, Senior Officer of the Hayfield Branch of the British Legion. Neil Wieteska would film the event and Thornsett Band was contacted to provide the music.
    ii) Links with Heritage Centre. 
    John Harvey brought the meeting up to date with the progress of funding bids.  John McCall gave the meeting details of the proposed development of the building.  It was strongly suggested that the telephone kiosk should be retained, although omitted from the sketches.  This was agreed.  The question of the storage of bins was discussed; details of the plans showed these could be placed behind the notice board as relocated.  The death of the tree; to be reported to the tree officer at HPBC.  Mrs Fryers to be approached re: location of memorial bench.
5. Little Hayfield footpath
    The hiatus in negotiations was deplored by Cllr Hodgson.  It was suggested a letter should be sent asking what the farmer would accept for the land.  It was also suggested that the Council should now look to improvements to the Middlefields pathway.
6. Glossop Road and Swallow House Lane changes of priority.
    The County Council had rejected the suggestion of a change of priorities at this junction.  The committee felt that something had to be done and would not accept doing nothing.  DCC funding regarding Church Street was still pending and no answer had been received.  The committee was still in favour of a mini roundabout at the top of Swallow House Lane.
7. Funding bids, 2011-2012
    It was decided to have a small pot of money to bid for non-specific BEAC projects.
8.        Next phase of BEAC.
    Focus now should be on the Top o’ the Town development.  There have to be dedicated parking spaces and the rest made illegal.  It was reported that there were many near misses by Fishers Bridge.  Money needs to be spent on Church Street; the proposals had been sent to DCC.  In Matlock Bath there was no parking on grass verges; the same should apply on New Mills Road. 
9.  Date and time of next meeting:
    15th March 2011.
   
The meeting concluded at 9.05pm.


 

Minutes of the Built Environment Advisory Committee meeting held on 11th May 2010
at 7.30pm in the Village Hall

Present: Cllr J McCall (Chair), Cllr Gee, Cllr Harvey, Cllr K Waterhouse, Sheila Booth, DCC Cllr B Atkins.
In attendance: Clerk M Crompton, Assistant Clerk K Chesworth.

1. Apologies for absence
    Apologies were sent by Cllr Hodgson.
2. Declarations of interest       
    None.
3. Minutes of the last meeting held on 20th October 2009
    The minutes were approved.
4. Memorial Square: launch party
    DCC have said they will install the new street lighting on 13th & 14th May. This will largely complete the scheme. The previous launch party included Hayfield Singers, the British Legion, etc. and the new ceremony should have the same. There was discussion over appropriate dates and whether to tie in to other village events. It was decided to hold the celebration event on Saturday 26th June at 4pm. We will have to liaise with the Royal Hotel. Refreshments will be provided in the Village Hall, hopefully with a hog roast and drinks, but this depends on the budget awarded by the grant providers. The Clerk should contact the previous attendees (Hayfield Singers etc) and investigate the hog roast.                                ACTION: MC
    A working group meeting for the launch party will be arranged for Thursday 20th May in the Parish Council office at 10.30.                                                              ACTION: MC
5. Top o' the Town
    Cllr J McCall provided drawings for discussion. The scheme was sent to DCC two years ago but they have not come back to us. [Shelia Booth left the meeting at 8.05pm.] Clerk to press them again for a response, writing sternly straight to the Council Leader, Cabinet Member for Transport cc'd to S Tranter and B Atkins. County Cllr B Atkins also to contact DCC. Clerk to first complete a file of all correspondence to & from S Tranter.                ACTION: MC & BA
    The parking issue at Top o' the Town is more important than the Church St scheme. The double-yellow lines are still needed here as a minimum. The radii of the corners could be made tighter. If the parking spaces are delineated it would improve the problem greatly, providing more but safer parking. There is also more road space than needed. A meeting with S Tranter, BEAC committee members, County Cllr B Atkins and the Cabinet Member for Transport will be arranged. This is a safety issue. Cllr J McCall will create a drawing.        ACTION: MC & JMcC
6. Church Street
    Covered in item 5.
7. Little Hayfield footpath
    County Cllr B Atkins has seen a document on this: she will get the Clerk a copy so we have something in writing. A letter needs to be sent from the Parish Council to discover what the situation is re. funding and timescales.                                                    ACTION: MC
8. Glossop Road
    The junction of Glossop Rd with Fairy Bank Rd and Swallow House Lane was discussed, suggesting a mini roundabout with signage to facilitate turning to exit the village. A speed chicane outside the Pack Horse was also suggested (by providing a footpath boundary to the current Pack Horse forecourt), which would slow traffic. These schemes were put low on BEAC's priority list. There was discussion over whether to raise their priorities, but it was agreed to keep them on the back-burner while we focus on items 5/6, 7 and 10. However, all the schemes will be shown to DCC to ensure they understand they all come from our plan for the Parish.
9. Pack Horse
    Covered in item 5.

10. Heritage Centre
    Cllr J McCall is also working on a scheme for the area around the proposed Heritage Centre, which will include a disabled toilet. Cllr Lewer will be invited to open the Memorial Square scheme as he is Cabinet Member for Heritage etc, and he could also see some of our other plans (e.g. Heritage Centre).                                                        ACTION: MC
11. New Mills Road parking
    There is plenty of room for a footway and parking bays. Either proper bays should be provided or planters to prevent parking. There is room for parking on the road. There is also the potential of widening footways to reduce the carriageway width and thus slow vehicular movements while providing more of a village feel. Speed 'chicanes' could also be used. There was some discussion on the various forms a scheme could take. [County Cllr B Atkins left at 21.00.] There is potential to apply for the Aggregates Levy Scheme again.
12. Date of next meeting
    The next meeting will be held on 12th October 2010 at 7.30pm. A working party for the Memorial Square launch party will be held at 10.30 on 20th May. A meeting with S Tranter etc (as per agenda item 5) will also be arranged.

The meeting concluded at 9.05pm.

 


 

6th May 2010

 

There will be a meeting of the Built Environment Advisory Committee on Tuesday 11th May 7.30pm in the Village Hall.  Members of the public are welcome to attend.

 

Mike Crompton
Clerk to the Parish Council

 

 

AGENDA

1.            Apologies for absence.

2.            Declarations of interest.

3.            To approve Minutes of Meeting held on 20th October 2009 (attached)

4.          Memorial Square: Launch Party

5.            Top o’ the Town

6.            Church Street

7.             Little Hayfield Footpath

8.            Glossop Road

9.            Pack Horse

10.            New Mills Road parking

11.            Date and time of next meeting

-----------------------

 

Minutes of the Built Environment Advisory Committee meeting held on 20th October 2009
at 7.30pm in the Village Hall.

Present: Cllr J McCall (Chair), Cllr Mrs E Hodgson, Cllr A Ramwell, Cllr Mrs K Waterhouse, Suzanne Allan, DCC Cllr B Atkins.
In attendance: Minutes Clerk Mrs K Chesworth.

1. Apologies for absence
    Apologies were given by Fran Allan & Mike Crompton (Clerk).          
2. Declarations of interest       
    None.
3. Minutes of the last meeting held on 16th June 2009
    Approved.
4. Memorial Square
    Cllr J McCall gave an update on the Memorial Square scheme, which is now being built. There have been some changes to the design in response to conditions on site, such as the location of the cobble setts, creating a saving in the budget. A site meeting has been held re. the bins problem; Cllr J McCall recommends spending the saved money creating an out-of-site store. Alternatively, it could be spent to flagstone the War Memorial area. Or to re-lay the cobble setts on the ramp to the river. The committee agreed to spend it on the Memorial, and the bins if there is money leftover. For Remembrance Day, the contractor will try to complete the work on the relevant area; if not, it will be made safe. The aim is to complete the whole scheme by the Carol Service. Cllr Ramwell suggested asking the British Legion to open the scheme. It was suggested that an informal Council meeting is held on-site with the Project Manager in a fortnight's time to go through the project and costs.                        Action: JMcC & MC
5. Church Street
    The Council has sent the results of the questionnaire and the designs to Derbyshire County Council, asking for the scheme to be designed up and costed by their engineers, and programmed. It was agreed to send a follow-up letter as there has been no response. Copies of the past and reminder letters required by Councillors. Letters sent previously on the subject will be included in the reminder letter.                                                 Action: MC
    County Cllr Atkins has asked DCC Environmental Cabinet Member to visit on other issues, so will ask him to attend Church Street too, with Parish Councillors attending.  Action: BA & MC

6. Additional Items – Little Hayfield
    The Highways Department has agreed to put in a footpath to link Little Hayfield with Hayfield. Cllr Hodgson raised concerns about unsafe parking, which CCllr Atkins agreed to raise with the DCC Environmental Cabinet Member.                                                             Action: BA & MC

7. Date of next meeting
    The next meeting was set for approximately a fortnight's time, on site, with Paul Senior. Ideally, Tuesday 3rd November at 09.00 (for daylight) for maximum 1hr.

The meeting concluded at 20.05.

 


 

 

13th October 2009

 

There will be a meeting of the Built Environment Advisory Committee on Tuesday 20th October at 7.30pm in the Village Hall.  Members of the public are welcome to attend.

 

Mike Crompton

Mike Crompton
Clerk to the Parish Council

 

 

AGENDA

1.            Apologies for absence.

2.            Declarations of interest.

3.            To approve Minutes of Meeting held on 16th June 2009 (attached)

4.          Memorial Square

5.            Church Street

6.            Date and time of next meeting

---------------------

 

Built Environment Advisory Committee

Minutes of the meeting held on 16th June 2009 at 7.30pm in the Village Hall.

Present: Cllr J McCall (Chair), Cllr J Harvey, Derbyshire County Councillor Mrs Beth Atkins.  1 member of the public.
In attendance: Clerk M Crompton
1. Apologies for absence
Cllr P Gee, Cllr Mrs S McCall, Cllr Mrs E Hodgson, Cllr Mrs K Waterhouse.
2. Declarations of Interest
    None.
3. Minutes of the meeting held on 21st April 2009
    Approved as a correct record.
4. Memorial Square
Stage II of the Lotteries Bid to be submitted.  Meeting had been held with the facilitator, Peter Hebelet.  Letters needed from Planning Authority, Conservation Officer, Highways Department and the Planning Office at DCC.                                                ACTION: MC
Clerk to pursue Chafes solicitors to speed up the Land Registry Process.        ACTION: MC
Consultation: 
i)    Manned display at May Queen Parade
ii)   Newsletter and Questionnaire
iii)  Pubs, Newsagent’s local shops                                                ACTION: MC
Letters needed from local organisations: Cricket Club, St Matthew’s, Scouts, Kinder Kids, Play Group, Well Dressing Committee, St John’s, Football Club, Civic Trust, HDT, Newsagents, J Butterworth, etc.                                                                ACTION: MC
After submission it will be necessary to re-visit the tender process.  It will also be necessary to cost up the launch costs.
5. Church Street
A meeting has been arranged with S Tranter of DCC Highways for 1st July at 10.00.  It was agreed because of commitments to try to move the meeting to 4.00pm.        ACTION: MC
6.  Date of next meeting:
     20th October 2009.

The meeting closed at 8.20pm.

 


 

12th June 2009

 

There will be a meeting of the Built Environment Advisory Committee on Tuesday 16th June at 7.30pm in the Village Hall.  Members of the public are welcome to attend.

 

Mike Crompton

Mike Crompton
Clerk to the Parish Council

 

 

AGENDA

1.            Apologies for absence.

2.            Declarations of interest.

3.            To approve Minutes of Meeting held on 21st April 2009 (attached)

4.          Memorial Square

5.            Church Street

6.            Date and time of next meeting

------------------

 

Built Environment Advisory Committee

Minutes of the meeting held on 21st April 2009 at 7.00pm in the Village Hall.

Present: Cllr J McCall (Chair), Cllr J Harvey, Cllr A Ramwell, Cllr Mrs E Hodgson, Cllr Mrs K Waterhouse, Mrs F Allen, Mrs S Allen, DCC Cllr B Atkins.
In attendance: Clerk M Crompton
1. Apologies for absence
Cllr P Gee, Cllr Mrs S McCall
2. Declarations of interest       
    None.
3. Minutes of the last meeting held on 10th March 2009
    Accepted as a correct record.
4. Memorial Square
    The first stage of the Community Spaces Grant application had been successful and a facilitator appointed.  Now the second stage to be completed.  More consultation required with the community by end of May.  Suggested a stand on Old School Field during May Queen celebrations with consultation questionnaire.  Questionnaire to include postcode, although not just for residents but visitors as well.  Also there should be a display in the village noticeboard, with perhaps a stand during the May Queen procession.                        ACTION: MC
    It would also be useful to have a press release and a dedicated newsletter.            ACTION: MC
    Stage two would have to show how the space was to be used, specifying the users.  Need letters of support from village organisations, and Cricket Club, Royal Hotel, Sett Valley Practice and the residents of Bank House.                                                                  ACTION: MC
    There was discussion of the problem of the refuse bins sited on Parish Council land by the Cenotaph.  It was agreed to contact the Borough Council to solve the problem.           ACTION: MC
    Stage two to be submitted by early June.  It will require 10 weeks to have a decision.  Starting time if successful would be mid September.  10 weeks work on site.
    Money will be paid to the Parish Council as the responsible body, but application made by Hayfield Development Trust.  Sponsored bench can be part of matched funding.  Amount can be up to £50k with bollards and improved lighting.  But there will probably have to be a new tendering process.
    P Senior will be the contracts agent and J McCall the project manager.  There can also be an additional £3k for a launch event.  Money to replace cenotaph finials can be considered matched funding.
5. Church Street
    A clear direction had been given by the Parish Council that BEAC should not be pursuing a footpath option but a shared surface with traffic calming.  DCC to be contacted with drawings of proposal.                                                                                           ACTION: JMcC, MC
6. Glossop Road
    There will be a revised sketch showing proposed roundabout.  A cultivation licence has been applied for between Relief Road Bridge, Swallow House Lane and Glossop Road.  Proposed double yellow lines at Glossop Road, Swallow House Lane, Market Street and Fairy Bank Road.  Also at Fisher’s Bridge.  There should be a letter expressing concern about parkinhg at junctions; need clarity on what can or cannot be done.  Council to be consulted then letter to be sent to DCC.                                                                ACTION: MC
7. Market Street
    Chicane outside Pack Horse: hold fire until ownership settled.
8. Budget
    No concerns at this stage
9. Date of next meeting
    To be announced.
The meeting concluded at 8.00pm.


Built Environment Advisory Committee

Minutes of the meeting held on 10th March 2009 at 7.00pm in the Village Hall.

Present: Cllr J McCall (Chair), Cllr P Gee, Cllr J Harvey, Cllr A Ramwell, Cllr Mrs K Waterhouse, Mrs F Allen, Mrs S Allen, Ms D Homes, J Mellor, DCC Cllr B Atkins.
In attendance: Cllr Mrs S McCall taking minutes.

1. Apologies for absence
    Cllr Mrs E Hodgson, Clerk Mike Crompton.

2. Declarations of interest       
    None.

3. Minutes of the last meeting held on 20th January 2009
    S Allen to be included under 'Apologies for absence'. Minutes agreed with this change.

4. Memorial Square
    A new grant application for the Heritage Lottery Fund has not yet been determined, but is being considered. Other grant ideas were requested. Lighting is to be included in bids.
    DCC Cllr Atkins said she would forward any funding grants.
    Cllr Ramwell said the Clerk has a firm in mind for the work on the Memorial railings. There has been no cleaning of the cenotaph as yet; professional help is required.                       Action: MC
    Cllr Gee said New Mills and Glossop are Heritage Areas but Hayfield has been overlooked. The Borough Council should be approached. HPBC has received funding from English Heritage from 2006-2012. Adrian Fisher, Head of Planning, is aware of Hayfield.  Action: MC
    Cllr Harvey has looked at alternative sources of funding. The Heritage Lottery Fund website says funding is available from £50,000-£1million projects, with a focus on heritage. Tourist infrastructure can comprise up to 25%. Projects may have a large educational content, e.g. Kinder Trespass.
    The Aggregate Levy Fund is based on proximity to extraction, with a maximum grant of £50,000. The criteria is broad.
    Judith Langham was good enough to look at the last grant application to Community Space. She gave very constructive comments and is very experienced. It was suggested to involve her in future applications.

5. Church Street
    The footway on the gardens side has been explored. A survey of the gardens has been made and a sketch showing how the road would look without the gardens, with the footway. F Allen has spoken to the householders: 2 are for; 2 against.
    F Allen explained the consultation and views of the householders, and felt more positive. Further contact should be made with the householders with new possible proposals. Cllr J McCall will continue to provide plans and sketches.
    Cllr J McCall explained the plans and sketches. Simon Tranter of DCC Highways may see this as a positive way forward.
    Cllr Harvey said there was strong opposition from those who would lose parking. The aggregate loss of parking is a concern for all of Church Street.
    Cllr Ramwell asked if money had been mentioned.
    Cllr Gee felt a chicane was a good idea, but no extra parking shown.
    It was suggested that DCC should be written to for views on the two options, with plans provided for comments. The Parish Council should agree this first.
    The Parish Council had agreed to follow Option 2. Cllrs Harvey and Gee asked why this has not happened, and why this new proposal? A debate was held about the two options.
    It was proposed that pedestrian access down Church Street be installed. Safety is the key driver and focus for this. The Parish Council should vote on this in April. Agreed.   Action: MC
6. Glossop Road
    There will continue to be no way out of the village onto Glossop Road.
    Cllr J McCall has provided a sketch of a mini roundabout at the junction of Swallow House Lane and Market Street. This will improve turning. The Pack Horse area would be extended, the road narrowed, and a chicane added. DCC has indicated there can be no reduction of the speed limit in the village, but this plan is one other way to restrict speed.
7. Market Street
    Covered in item 6.
8. Budget for 2009-2010
    £5,000 was agreed. Cllr Gee discussed the Public Works & Loans Board loans.
    Cllr Waterhouse suggested smaller projects, focusing on parking by the cemetery at the grass verge. Cllr Harvey suggested approaching DCC to partner residents who are improving the surface.
    F Allen discussed the Well Dressing Group. She asked about ownership of the well on Valley Road. It needs to be tidied up, with cooperation from the Civic Trust.
    The footways from Little Hayfield to Hayfield, from Birch Vale to Hayfield, and the car parking spoiling the grass verges were all agreed as smaller projects to progress. These should be reported to the Parish Council.
    It was agreed that the BEAC focus should be the village centre.
    A list of subjects will be sent to the Parish Council Clerk.                                     Action: JM
    DCC Cllr Atkins felt the reduction in the 30mph speed limit should continue to be pursued. She had concerns about the footpath re. the quarry. Also, the footpath through the Old School Field past the new bridge needs fencing.

9. Date of next meeting
    The next meeting was set for 21st  April 2009.

The meeting concluded at 8.20pm.

 


Built Environment Advisory Committee

Minutes of the meeting held on Tuesday 20th January at 7.00pm 2008 in the Village Hall.

Present: Cllr J McCall (Chair), Cllr J Harvey, Cllr Mrs E Hodgson, Cllr A Ramwell, Mrs F Allen, DCC Cllr B Atkins.
In attendance: Clerk M Crompton, Minutes Clerk Mrs K Chesworth.

1. Apologies for absence
    Cllr P Gee and Cllr Mrs K Waterhouse.

2. Declarations of interest       
    None.

3. Minutes of the last meeting held on 18th November 2008
    The minutes were approved.

4. Memorial Square
    The Chair updated the Committee on the project. Prices are in (and within budget), a contractor has been chosen, but the grant applied for was denied. The Parish Council has decided more grant applications need to be made over the next few months, including re-applying to the original funder addressing the points they made in their refusal letter. The outcome of the second application will be known in 6-8 weeks. Cllr B Atkins has secured a £1,135 grant from DCC for the war memorial finials. The Chair asked Committee members for ideas of other grants to apply for.
    F Allen said the Civic Trust may know of more. The Clerk will ask Judith Langham for help. She may also be able to check over the second application.                             ACTION: MC
    The letter suggested the Lottery Good Causes grant. This will be done.    ACTION: MC & JH
    J Harvey has looked into 'Awards for All' (grants up to £10k), the 'Big Lottery Fund' and the 'Heritage Lottery Fund'. The latter looks the best. Investigations continue.       ACTION: JH
    J McCall said new grant applications should be made in the next 3-4 weeks. The Clerk, Chair and Finance Chair will progress these.                                              ACTION: MC, JH, JM
    Cllr B Atkins pointed out that now the land is owned by the Parish Council, temporary repairs are needed a.s.a.p. to the road surface to prevent accidents. J McCall & the Clerk will meet a contractor on site to see what is needed and commission the work.   ACTION: MC & JM

5. Church Street
    The Chair updated the Committee on the project. It was last agreed to progress Option 2 (the shared surface) while also developing Option 3 (the footway). F Allen felt the Committee needed to talk to the owners of the land needed for the footway. These discussions should be held with individuals, not a group meeting. Not all of a front garden may be needed. J McCall will produce a drawing of the area in question to aid the discussion. F Allen & E Hodgson will meet the relevant individuals and report back at the next BEAC. The meetings are exploratory, and not sanctioned by the Parish Council. The proposal was voted on. 5 in favour, 0 against, and 1 abstention. Agreed.
    The letter from Bridget Gould at DCC was discussed. J McCall will produce a drawing of the Parish Council's scheme, to accompany a reply to be sent by the Clerk. As Simon Tranter at DCC had previously agreed to produce outline designs for a traffic calming scheme and DCC have experts for this, this would be requested in the letter. A discussion was held on the merits of raised platforms; it was felt DCC should provide guidance on this.        ACTION: MC & JM

6. Glossop Road
    Agreed to discuss agenda items 6 & 7 together. DCC will definitely not accept 2-way working on Glossop Road allowing access onto the bypass, a reduced speed limit on the bypass, or a reduced speed limit in the village. The Parish Council should come up with ideas for slowing traffic in the village. J McCall felt traffic calming was particularly needed where the main street is very wide. E Hodgson and F Allen described the problems of large vehicles turning in the village to access Kinder Road, and turning around to get out via Church Street. Part of the problem is caused by vehicles parking on yellow lines. The Clerk will write to the Community Police Officer, including pictures, to ask for the problem to be addressed.          ACTION: MC
    The Police should always get papers for the Council meetings and a formal invite, so they can be better aware of such issues.                                                                   ACTION: MC
    The Committee felt a turning area, such as a mini-roundabout at the junction of Glossop Road with Fairy Bank Road and Swallow House Lane, is required to help traffic turn. This would have the additional benefit of slowing traffic entering the village via Glossop Road. A sign is also needed at the entrance to Glossop Road to inform drivers they cannot egress onto the bypass here. J McCall will produce a drawing for the next meeting.                ACTION: JM

7. Market Street
    See above.

8. Budget 2009-10
    The Committee should investigate small-scale projects for the next financial year, especially as these are quicker to deliver and the long-term projects the Committee has been focusing on are taking some time to come to fruition. The Clerk pointed out the Council has a great deal of financial commitments for the next year. The Clerk suggested looking at street lighting design. E Hodgson felt safety was a more pressing need. The Committee will think about projects in time for the next BEAC meeting.                                                ACTION: ALL

9. Date of next meeting
    The next meeting was set for 17th February at 7.00pm, ideally also in the Village Hall.

The meeting concluded at 8.30pm.


 

 


 

BUILT ENVIRONMENT ADVISORY COMMITTEE

Minutes of the Meeting held on 18th November 2008
Present: Cllr J McCall (chair), Cllr K Waterhouse, Mrs F Allen and Mrs S Allen.
In attendance M Crompton, clerk.

1.            Apologies for absence:
Cllrs E Hodgson, P Gee, Cllr Beth Atkins.
2.            Declarations of Interest:
None.
3.            Minutes of the meeting of 21st October 2008:
Approved.
4.            Meeting with Simon Tranter (DCC Traffic)
The chair gave a summary of the meeting with DCC. (Written report also appended). BEAC needs to decide what to recommend regarding Church Street.  DCC would not resist paving the whole area, although not their favourite solution, and they would not pay for it.
No support from DCC for opening up Glossop Road exit. No support for speed limit on relief road or 20mph through village.  The problems of enforcement are an issue.
DCC however would support the idea of traffic calming measures throughout the village.
The meeting RESOLVED that the idea of an exit from Glossop road should be shelved for the time being.
On the interactive sign for Little Hayfield, it was suggested that the Parish Council approach the Little Hayfield Trust for possible funding help.
The Parish Council will ascertain the cost of a footpath between Hayfield and Little Hayfield.                                                                                                ACTION: MC
5.            Church Street
Letter to be sent to Simon Tranter to let him know which scheme has been approved.  Option 2 the most popular.  But the perspective of Option 3 to be designed and displayed.  BEAC has seriously considered the consultation process but is convinced option 3 the best solution.  Now to engage with the process of acquiring the land.
                                                                                                            ACTION: MC
6.            Memorial Square
            Tenders for the work had been received. P Senior had asked for sealed tenders. Only             one so received: one by fax and one had to be reminded. Two did not wish to tender.              Only the tender from Kinder Construction had been submitted correctly.  Two further             tenders were submitted, from Spire and J Stead, both out of the village.
            Clerk to prepare a briefing paper for the Parish Council.                                    ACTION: MC

7.            Budget 2009/2010
Current year's budget for BEAC is £5.3k.  Possible £2k remaining.  Priorities are

  1. Memorial square: lighting
  2. Church Street: agreement with landowners

Proposal to set up restricted fund for BEAC developments.

8.            Date of next meeting
7.30pm 20th January 2009 in the Village Hall.

The meeting ended at 9.10pm.

 

 

 


 

BUILT ENVIRONMENT ADVISORY COMMITTEE

Minutes of the Meeting held on 21st October 2008

Present:  J McCall (chair), Mrs Kathleen Waterhouse, John Harvey (Hayfield Parish Council): Cllr Beth Atkins (Derbyshire County Council); Mrs Suzanne Allen, Mrs Fran Allen.
In attendance: M Crompton, clerk.

1.            Apologies for absence
            Cllrs Mrs Eva Hodgson, Mrs Sue McCall, A Ramwell, P Gee; Mrs Dawn Holmes.
2.            Declarations of interest
            None.
3.            Minutes of the Meeting held on 23rd September 2008
Approved with the following amendments: Cllrs K Waterhouse and E Hodgson arrived at 7.20pm and not 7.45pm: Cllr Beth Atkins was present at the meeting.  Proposed Beth Atkins, seconded John Harvey.                                                                       
It was noted that agenda item 6) (Signage) was not appropriate for the Built Environment Advisory Committee and would be remitted to the Recreation and Leisure Committee for its consideration.
4.            Updates
The clerk tabled a report on actions taken since the last meeting. (Appended).  These included reports on War Memorial Grants, Ownership of the land beside the War Memorial, Top o’ the Town cultivation plot, Memorial Square and Glossop Road.
J McCall reported that tenders for the work proposed on the Memorial Square had now been issued to contractors.
There were funds left over in the BEAC budget for 2008-2009 and it was suggested these could be used for work on the War Memorial.
5.            Glossop Road
The chairman reported on a meeting with the owner of the land behind Glossop Road.  Present at that meeting were Cllrs A Ramwell and J McCall; Clerk M Crompton; Isabel Bellamy, Rural Housing Enabler, Kate Morton, High Peak Borough Council, and Mr H Hallam the landowner.  The meeting was to ascertain if the land could be used for affordable housing, and if a piece could be used for parking spaces behind Glossop Road.

There was some discussion on the proposals for housing.  It was made clear to the meeting that negotiations had only just begun, and the topic should NOT be discussed outside the meeting.

The chairman presented the meeting with comprehensive plans for possible changes to Glossop Road.  (Appended).  The principal concern is to allow access to the Relief Road from Glossop Road, obviating the need for all traffic to leave the village via the Top o’ the Town access.  Availability of alternative parking would play a major part in the success of these plans, allowing two-way traffic on Glossop Road.

There was considerable discussion of the various alternative proposals presented by the chairman.  No decision was reached on a firm recommendation at this stage, since it was considered essential to consult with DCC on the feasibility of some or all of the proposals.
It was agreed that the next stage should be to seek a meeting with Simon Tranter of DCC to discuss these plans.            All members of the Advisory Committee would be welcomed to attend.                                                                                                           ACTION: BA,MC

It was also considered essential to carry out public consultation on the Glossop Road developments. It was AGREED that it should be done in the same manner as the consultation on Church Street: first the opinions of the residents would be sought, then a village-wide consultation.

It was decided however that the next village consultation should be on the plans for the War Memorial area.  Public consultation on all these matters was considered crucial.  The plans should be put on display, possibly as the first news posted in the new notice board when it arrives.  The Memorial Square plans should be the theme for the next Parish Newsletter.                                                                                    ACTION:MC

The discussions of BEAC will be reported to the next Parish Council meeting, but with the proviso that discussion of the possible land purchase should be discussed in Part II.

6.            Date and time of next meeting
            The next meeting will be on Tuesday 18th November at 7.30pm in the Village Hall.

The meeting ended at 8.57pm.


 

 

-----------------------------------------

BUILT ENVIRONMENT ADVISORY COMMITTEE

Minutes of the Meeting held on 23rd September 2008

Present:  J McCall (chair), J Harvey, F Allen, K Waterhouse (7.45pm), E Hodgson, (7.45pm), A Ramwell, S Allen, M Crompton (clerk)
1. Apologies:  S McCall, P Gee
2. Declarations of Interest: None
3. Minutes of meeting held on  29th July 2008: Approved as a correct record.
4. War Memorial
Discussion of this item also included a report submitted by the clerk on the matters actioned after the July meeting.
A budget document would be submitted by P Senior to the Council meeting on the 1st October regarding the costs of the War Memorial area.  Grants could be obtained from Grassroots, part of Derbyshire Community Foundation at DCC.  War memorial grants could also be obtained, but action needed as closing date October.                                                                        ACTION: MC
Lesley Stevens at HPBC should be contacted as soon as possible.                        ACTION: MC
Ownership of the land needs to be progressed: to be taken up with R McIntyre at DCC, re. grants for this work.                                                                                                            ACTION: MC
Bund at Top o’ Town to be included in 1st October agenda.                                    ACTION: MC
S McCall, Helen Taylor and Trevor Middleton to meet re this work on 24th September.
Work of P Senior to include a Method Statement.                                                                ACTION:JMcC
Local builders should be asked to tender for this work.  Names were suggested.
Street lights: DCC had agreed replacement in scale and design.  Installer to be approved (specialist contractors).  Must conform to maintenance access and have indemnity insurance.  This also true for land registry procedure, as advised by the Council’s solicitors.  Cost of lights to be ascertained.                                                                                                            ACTION: PG
5.  Church Street
Report to DCC not yet actioned: require a report on consultation.                                              ACTION:JMcC
6.  Glossop Road
There was a lengthy discussion on the issue of exiting from Glossop Road, much covering the discussions of many previous meetings.  A proposal was accepted to establish a feasibility group to discuss this issue. Date: 21st October, 7.00pm, Parish Council office.            Simon Tranter of DCC to be invited to attend.                                                                                                ACTION: MC
A straw poll was taken amongst those present as to the desirability of an exit from Glossop Road: 3 for, 4 against.
The Finance Committee would also be convened to discuss budgets and signage throughout the village.  Date: Thursday 16th October, 7.30pm, PC office.                                                ACTION: MC
7.  Relief Road Crossing
This item to be omitted from next agenda.
8. Entrance to village
Matter now being actioned: S McC, MC plus Helen Taylor and Trevor Middleton.
9. Refuse
Press HPBC for a site meeting, already requested.  No problem before wheelie bins.  Next meeting to consider tidying the area in front of PC office, ready for installation of new notice board.
10.  Budget
To be discussed at Finance Committee, date already set.
11.  Timescale
Already discussed.
12.  Date of next meeting:
Glossop Road Feasibility Group: Tuesday 21st October 7.00pm, PC offices.
The meeting closed at 8.50pm.

 


BUILT ENVIRONMENT ADVISORY COMMITTEE

ACTIONS TAKEN  to 9th August 2008

4. War Memorial
Does not need planning consent.  No progress yet with quotes from builders.  Chair to make enquiries.  Ownership of land:  Clerk to progress this.                     ACTION: MC

I have finally located the documents regarding the Land Registry searches for the cenotaph; this was started 3 years ago and the latest documents are in Wendy Dean's name.  The person dealing with this at Chafe's Solicitors in New Mills has moved on to the Stockport branch. 
I have to ring Chafes Monday 11th to make an appointment to see the person concerned.

Bins on river access: owners have the option of plastic bags.  The land belongs to the Parish Council; the bins are the problem of High Peak Borough Council.  Letter to be sent to HPBC objecting to location of bins in this area.                                 ACTION: MC

Letter has been sent to Darren Wood at Environmental Health, HPBC. (copy to chair).  in his last email Darren offered to have a site meeting on this problem.  Suggested he give us some dates for this meeting.

Bin owners to be made aware of previous offer from Royal Hotel re. relocation of bins.
Clerk to check with landlady at Royal that offer still open.*                                 ACTION: MC

The offer is no longer open.  Had a meeting with the landlady Maureen at the Royal on Tuesday 5th August.  Several residents and businesses already use the area where the Royal bins are located and no more can be accommodated.  Unwilling to allow at the top side of the car park near the cricket ground.  No point therefore in speaking to bin owners.

Cost of paved area: quotation was for £55k for whole of Church Street.  Area by Cenotaph about £25k.  Offer had been made by M Dudley of Kinder Construction that his company would donate the labour free if materials procured.  Kinder Construction to be asked for price including element of labour.
Clear specifications must be obtained.  P Senior to be approached.        ACTION:  MC

Letter sent to Paul Senior. (copy to chair)

Sequence: 1st contact P Senior (to consult with J McCall) for specifications and quantity surveying: 2nd prices from tenderers; 3rd funding bids.                                 ACTION:  MC
First part completed.

Recommend Option 2 to Parish Council.  DCC will support traffic calming.  BEAC suggests dropping the emphasis on home zones; Church Street is not a cul-de-sac.
BEAC to recommend the Council to write to DCC outlining the consultation process and requesting a meeting regarding the way ahead.                                                ACTION:  MC

Report not yet actioned.
A draft report will be required for the Parish Council and circulated to DCC and HPBC.  To be presented at the next HPC meeting.            Recommendation should also be for a 20mph limit throughout the village.                                                                        ACTION:  MC

Report not yet actioned

 

8. Entrance to village
This not now perceived as a problem.  Should be properly landscaped.  An owner of the Old Co-op has blocked original footpath access to rear of Fisher's Bridge properties.
Nice to have proper screened access and landscaping.                                   ACTION:   MC

An informal meeting was held on Friday 8th August with the gardeners Helen Taylor and Trevor Middleton and councillor Sue McCall to discuss landscaping arrangements for the area at the entrance to the village for which HPC holds a cultivation licence.
Recommendations made:
(for Built Environment Advisory Committee and for Recreation and Leisure Committee)

 

ACTION: 

Entrance to village (b)
There was also discussion of the rose garden.  Decision taken to carry out the following:

Copy of this action report to:
All members of BEAC:
Chair of Recreation and Leisure Committee


BUILT ENVIRONMENT ADVISORY COMMITTEE

Minutes of the Meeting held on 29th July 2008

Present:  J McCall (chair), S McCall, J Harvey, F Allen, K Waterhouse, S Allen
M Crompton (clerk)

1. Apologies
 E Hodgson, A Ramwell.
2. Declarations of Interest
None
3. Minutes of meeting held on  29th April 2008
Approved as a correct record.

4. War Memorial
Does not need planning consent.  No progress yet with quotes from builders.  Chair to make enquiries.  Ownership of land:  Clerk to progress this.                     ACTION: MC
Bins on river access: owners have the option of plastic bags.  The land belongs to the Parish Council; the bins are the problem of High Peak Borough Council.  Letter to be sent to HPBC objecting to location of bins in this area.                                 ACTION: MC
Bin owners to be made aware of previous offer from Royal Hotel re. relocation of bins.
Clerk to check with landlady at Royal that offer still open.*                                 ACTION: MC

Cost of paved area: quotation was for £55k for whole of Church Street.  Area by Cenotaph about £25k.  Offer had been made by M Dudley of Kinder Construction that his company would donate the labour free if materials procured.  Kinder Construction to be asked for price including element of labour.
Clear specifications must be obtained.  P Senior to be approached.        ACTION:  MC
Grant sources will be crucial for this work.  But completion by Christmas 2008 is not a realistic timetable. 
Sequence: 1st contact P Senior (to consult with J McCall) for specifications and quantity surveying: 2nd prices from tenderers; 3rd funding bids.                                 ACTION:  MC

5.  Church Street
There had been an earlier consultation with Church Street residents.  .  The voting had been:
Option 1: 4 votes;
Option 2: 7 votes;
Option 3: 4 votes.

The results of the June consultation across the whole village were presented to the meeting. The results were as follows:

Option 1:   8 votes first choice: 5 votes second choice.
Option 2: 18 votes first choice: 4 votes second choice.
Option 3:   8 votes first choice: 3 votes second choice.
Option 4:   6 votes first choice: 3 votes second choice.

Recommend Option 2 to Parish Council.  DCC will support traffic calming.  BEAC suggests dropping the emphasis on home zones; Church Street is not a cul-de-sac.
BEAC to recommend the Council to write to DCC outlining the consultation process and requesting a meeting regarding the way ahead.                                                ACTION:  MC
A draft report will be required for the Parish Council and circulated to DCC and HPBC.  To be presented at the next HPC meeting.            Recommendation should also be for a 20mph limit throughout the village.                                                                        ACTION:  MC

6.  Glossop Road
The committee recommended that a proposal for Glossop Road should be started at the next BEAC meeting.  There will have to be a consultation exercise as for Church Street.  A separate one also for New Mills Road, and consultation with DCC.

7.  Relief Road Crossing
This item to be omitted from next agenda.

8. Entrance to village
This not now perceived as a problem.  Should be properly landscaped.  An owner of the Old Co-op has blocked original footpath access to rear of Fisher's Bridge properties.
Nice to have proper screened access and landscaping.                                   ACTION:   MC

9. Refuse
Already discussed.

10.  Budget
Already discussed.

11.  Timescale
Discussed as far as necessary.

12.  Response to DCC
The letter sent was noted.  The committee thanked J McCall for composing the response.

The committee discussed further the Church Street solutions.  It was suggested a photo-shop version of East side frontages without the gardens could be made; this was the preferred DCC option, and it could be persuasive.

13. Date of next meeting
Tuesday 16th September at the earlier time of 7.00pm.


 


 

 

 

Hayfield Parish Council  Quality Council Logo
Council Offices, Dungeon Brow, Market Street, Hayfield, High Peak, Derbyshire, SK22 2EP
Tel. 01663 744248; e-mail parishclerk@hayfield.uk.com

                                                ref:       letter to DCC  3rd February 2008
                                                            letter from DCC 27th February 2008
 Mr N Hodgson
Chief Executive,
Derbyshire County Council,
County Hall, MATLOCK
DE 4 3AG

 

15th June 2008
                                    re: Proposed Hayfield Old Station Development
                                   
Dear Mr Hodgson,

Hayfield Parish Council has formulated this response to your letter of 27th February, in reply to our letter of 3rd February.  A copy of the questionnaire 'A Vision for Hayfield' is included for reference.

 

 

 

 

 

 

 

 

            In short, the Old Station Site is a crucial element in the future of Hayfield.  Now more                     than ever, like many of our rural communities, we need to encourage our skilled                                     workers to remain in the village and not commute expensively and wastefully into the                    urban areas.  We find it unacceptable that DCC has no coherent and fundable plan                for the site.  HPC has invested a huge amount of voluntary effort and resources into             the conception of a proposal which could, we believe, be made to work financially,                         socially, and above all to the benefit of the greater community.

            We do not feel that our criticism of DCC is unfair.  No community, whether it be a                           village or a County, can afford to let the nimbies of this world bring progress to a halt.                        Our citizens deserve better from those who purport to lead them.

            We fervently hope that we may resume discussions with DCC in the near future.

 

            Yours sincerely,

 

 

Mike Crompton
Clerk to the Parish Council

 

 

 

 

 

 

 



 

 

 

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BUILT ENVIRONMENT ADVISORY COMMITTEE

Minutes of the meeting held on Tuesday 29th April 2008 at 7.00pm in the Village Hall.

            1.  Apologies for absence:
Cllr K Waterhouse, Cllr A Ramwell.
Cllrs M Crompton and P Gee indicated they had to leave for a meeting at 8.00pm.
Cllr E Hodgson indicated she had to leave before 8.00pm for a previous engagement.

Present: Cllr J McCall (chair), Cllrs Eva Hodgson, John Harvey, Philip Gee: Fran Allen, Suzanne Allen, Dawn Holmes.  Mike  Crompton, clerk.

2. Declarations of interest: none

3. Minutes of the meeting held on 18th March 2008.
Proposed JH, second EH, minutes be approved.

4.  War Memorial
Resolution to submit planning application APPROVED.
Vivian Holt was putting Planning Application together.  To be submitted by next meeting of Committee.  Application will need details of materials, bollards, lights etc. Planning fee upwards of £150.00  Materials to match existing.  Also would have double row of sets to mark boundary.  Surface to be level with pavement; better wheelchair access.  Bank House happy to see railing disappear, retain verticals/replace with bollards.

5. Church Street survey. (summary of results appended).
15 questionnaires returned from 13 households and 16 individuals.
Choices were:
Option 1: from top of Church Street, footpath on left hand side:
Option 2: Shared surface (pedestrians and traffic):
Option 3: Footpath on right hand side, with loss of gardens.
The majority were for option 2 (7 votes), with 4 votes each for options 1 and 3. Now there was a need to consult the whole village.  DCC's least favoured option was 2) because of road safety.  Parents with young children do want a dedicated foot way. On option 3 two owners were in favour, the third not so (a new owner) but open minded.  DCC will fund anything that is a safety improvement.
Next phase: Consult with proprietor of Old Coop.
ACTION: PG.
Repeat previous consultation across village.  Exhibition in library and newspaper coverage.
Concerns expressed about validity of questionnaires: suggested that the Electoral Roll be used and consultees ticked off against roll.
Dates: Exhibition from Saturday 24th May to Saturday 7th June in Library.  (EH left meeting at 7.42pm)
ACTION: MC.
Questionnaires into ballot box. Returned by 16th June.
Referendum papers returned to Parish Council: NOTE: not a binding referendum.
Preparation of questionnaire:
ACTION JH
Posters:
ACTION J McC
Distribution:
ACTION FA
DCC was fine with the idea of the Rose Garden as additional parking.

            6. Glossop Road
Matter on hold.

7. Relief Road Crossing
Now no longer an option.

8. Entrance to Village Centre – Top O’Town, grassed area
Letter from DCC on this matter; permission required.  DCC suggest similar scheme to Chestnut Centre.
MC and PG left meeting at 8.00pm)

9. Refuse and Recycling bins
beac recommended – HPC write to HPBC pointing out that bins on ramp down to river adjacent to Royal Yard are unsightly. HPBC to be asked to propose an alternative.

10. Budget
No further discussion

11. Timescale
No further discussion

12. Response to DCC (re Vision for Hayfield)
JMcC tabled draft letter in response to Mr. Nick Hodgsons letter of 27.02.08. There was general agreement that a written response was necessary and with the form and content of the draft letter. Mrs Fran Allen agreed to give the draft further consideration. It was suggested that this issue should be discussed with other relevant bodies, such as the Member of Parliament, the Peak Park and High Peak BC.
ACTION
Recommendation – That HPC consider a response along the lines drafted and consider consultation with other relevant bodoes.

13. Date and time of next meeting.  To be decided.

 


 

BUILT ENVIRONMENT ADVISORY COMMITTEE

Minutes of the meeting held on Tuesday 18th March 2008 in St John's Methodist Chapel, Hayfield.

1. Apologies for absence:
            Dawn Holmes, Kathleen Waterhouse, Frances Allen

Present: J McCall (chair), Philip Gee, Beth Atkins, John Harvey, Andrew Ramwell, Susan Allen, Eva Hodgson, M Crompton (clerk)

2. Declarations of Interest: 
none.

3. To approve Minutes of Meeting held on 28th February 2008:
Approved as a correct record.

                              4. War Memorial Area  grant sources:
                  The clerk reported that the land registry was progressing the registration of this public land.
J McCall  has  spoken to neighbours and the Royal Hotel: all supportive but no offers of donations forthcoming.  Others consulted happy with plans.  Bank Surgery only concerned about disabled access.

                  Proposed EH seconded PG: letter to be sent to property owners fronting the land to 1) explain the plans             and 2) ask for possible contributions.            The cost is estimated at between £20k and £25k.  A quote had             been received for £55k, but this included part of Church Street.

PG suggested there could be sponsorship of each flag/cobble, each sponsor receiving an “illuminated address” with location of flag/cobble, which they could frame or send as gift , an illustration showing location same placed on website so contributions publicly acknowledged.
JMcC proposed PG seconded that the Advisory Committee request the Parish Council to apply for planning permission for the proposed scheme.  The timetable for completion of works should be set for Christmas 2008.  The Parish Council should explore possible funding after planning permission has been obtained.

                  Street lighting should be part of the application: cost around £600 for single standard on existing stand,             £1,200 for double standard.

                  ACTION:
                  1.    MC to request PC to send letters to residents explaining scheme and asking for contributions:

  1.  MC to request go ahead from PC to apply for Planning Permission.

5. Church Street Area
Meeting of residents in Village Hall on 1st April starting at 7.30pm.  Flyers will be delivered to all residents of Church Street and immediately contiguous properties.  AH to deliver.

MC has contacted Simon Tranter at DCC to request meeting regarding suitability of plans.
Letter to be sent to Simon Tranter and Richard Tuffy (HPBC) inviting them to this meeting.  The meeting will assess opinions for a clear option.  then wider consultation.  MC to prepare questionnaire for April 1st meeting.

ACTION:
AR to deliver leaflets
MC to prepare letters for Simon Tranter and Richard Tuffy re. 1st April meeting.
MC to draw up questionnaire.
6.  Glossop Road Area
No discussion.  During recent road works traffic light system worked very well.  To be borne in mind re further possibilities of permanent installation.

            7.  Relief Road Crossing
To be discussed at a later date.

8.  Entrance to Village Centre – Top O’Town, grassed area
Letter to be sent to Simon Tranter requesting permission to locate boulders and/or planters around perimeter of grassed area to prevent parking.  Could be planted with heathers, since the appearance is rather bleak. Entrance to grassed area from adjoining properties to be investigated by PC as to legality.

ACTION:
MC to write letter to DCC with permission of full Council.
Legality of access issue to be brought to Parish Council.

9.  Refuse and recycling bins
JmcC has spoken to Royal Hotel re. location of bins on river access to move to Royal Yard; definite refusal.  However will accept re-location to back end of Royal car park, duly screened.
Recommend that the Council write to HPBC Environmental Health about location problem.  Without proper facilities premises can use loose refuse bags.

ACTION:
Request Parish Council write to HPBC regarding this problem.  MC

10.  Budget
No further discussion.

11. Timescale
Already discussed.

            12.Proposal to commence the process to close the underpass to pedestrian and other Traffic and re-site the information board closer to the Pegasus Crossing.
Action on underpass itself to be delayed.  Survey required and previous surveys consulted.  Comments in writing.  But agreement to request sign be moved closer to Pegasus crossing.

13.  Date and time of next meeting.
29th April 2008, at 7.00pm in the Village Hall.  EH to book venue.


 

Built Environment Advisory Committee

The next meeting is Tuesday 18th March commencing at 7.00pm in St John’s Church (Main Building), Hayfield.  Members of the public are welcome to attend.

1.            Apologies for absence.

2.            Declarations of interest.

3.            To approve Minutes of Meeting held on 28th February 2008 (attached)

4.                War Memorial Area  grant sources

5.            Church Street Area

6.            Glossop Road Area

7.            Relief Road Crossing

8.            Entrance to Village Centre – Top O’Town, grassed area

9.            Refuse and recycling bins

10.            Budget

11.            Timescale

12.            Proposal to commence the process to close the underpass to pedestrian and other Traffic and re-site the information board closer to the Pegasus Crossing.

13.            Date and time of next meeting.

 

 

Mike Crompton
Clerk to the Council

------------------------------

BUILT ENVIRONMENT ADVISORY COMMITTEE

Minutes of the meeting held on Tuesday, 26th February 2008 at 7.00pm at Hayfield Village Hall, Hayfield.

Present:  Councillors J. McCall (Chair), M. Crompton, P. Gee, J. Harvey, K. Waterhouse, Ms. S, Allen, Ms. D. Holmes and 1 member of the public.

In attendance:  Clerk E. Jones

Apologies for absence
Councillors E. Hodgson and A. Ramwell, Ms. V. Holt and County Councillor E. Atkins.

Declarations of interest
None.

Approval of Minutes
The Minutes of the Built Environment Advisory Committee Meeting held on 29th  January 2008 were agreed as a correct record.

War Memorial Area
It was NOTED that the Clerk was investigating the question of ownership.  It was RECOMMENDED that Councillor J. McCall and Ms. V. Holt consult with households and businesses which would be affected by the proposed works.

Church Street Area
It was RECOMMENDED that the Clerk contact Mr S. Tranter, Highways Department, DCC to arrange an informal meeting prior to 1st April 2008 to discuss the draft proposals and potential funding.  It was further RECOMMENDED that Councillor J. McCall’s draft invitation be sent to Church Street residents and businesses  following this meeting.  It was further RECOMMENDED that Councillor M. Crompton draft a questionnaire to be distributed at the meeting on 1st April 2008.

Glossop Road Area
It was RECOMMENDED that this item be placed on future Agendas for consideration at a later date.

Relief Road Crossing
It was RECOMMENDED that this item be placed on future Agendas for consideration at a later date.

Entrance to Village Centre, Top O8 Town, grassed area
The letter from Ms J. Mason, Highways Department, DCC was NOTED.  It was RECOMMENDED that the Clerk contact HPBC for advice regarding the positioning of local residents’ refuse and recycling bins.  It was further RECOMMENDED that the Clerk consult with DCC on the possibility of the Council funding the placing of boulders or railway sleeper planters around the verge to prevent parking.

Refuse and recycling bins
It was RECOMMENDED that Councillor J. McCall speak to the Royal Hotel regarding the possibility of using a small, unused part of the car park for the storage of refuse and recycling bins.

Maintenance – road resurfacing
It was RECOMMENDED that the Clerk write to Mr R. Hardy, Head of Maintenance, DCC querying the delay in the resurfacing works and the lack of consultation, raising the issue of the previous replacement of stone flags and kerbs with concrete and the difficulties experienced by horses and cyclists on the new surface.

Budget
The need to consider fundraising opportunities was NOTED.

Timescale
Councillor J. McCall’s draft timescales for the War Memorial Area and Church Street were NOTED.

Underpass/information board
It was RECOMMENDED that a survey of use of the underpass be carried out.  It was further RECOMMENDED that, should this survey support its closure, the Council should consider sponsoring a competition for architecture students to transform the underpass into a useable space, for example, an art gallery or youth club.  It was further RECOMMENDED that the information board be re-sited closer to the Pegasus crossing.

Date and time of next meeting
7pm on Tuesday, 18th March 2008 at St John’s Church Hall, Hayfield.

The meeting ended at 8.55pm.


BUILT ENVIRONMENT ADVISORY COMMITTEE

Minutes of the meeting held on 29th January 2008 at 7.00pm commencing at Hayfield Village Hal

 

 

 


 

 

----------------

22nd January 2008

Built Environment Advisory Committee

The next meeting is Tuesday, 29th January 2008 at 7.00pm commencing at Hayfield Village Hall, Hayfield.  Members of the public are welcome to attend.

1.            Apologies for absence.

2.            Declarations of interest.

3.            To approve Minutes of Meeting held on 18th December 2007 (attached).

4.                 War Memorial Area

5.            Church Street Area

6.            Relief Road Crossing

7.            Entrance to Village Centre – Top O’Town, grassed area

8.            Refuse and recycling bins

9.            Maintenance

10.            Budget

11.            Timescale

12.            Date and time of next meeting.

 

 

Emma Jones
Clerk to the Council

 

 

----------------------------------------

BUILT ENVIRONMENT ADVISORY COMMITTEE

Minutes of the meeting held on Tuesday, 18th December 2007 at 7.00pm at Hayfield Village Hall, Hayfield.

Present:  Councillors J. McCall (Chair), J. Harvey, E. Hodgson, A. Ramwell, K. Waterhouse, County Councillor E. Atkins, Mrs F. Allen and Mr M. Dudley

In attendance:  Clerk E. Jones

Apologies for absence
Councillor P. Gee, Ms. S. Allen, Ms. V. Holt

Declarations of interest
None.

Approval of Minutes
The Minutes of the Built Environment Advisory Committee Meeting held on 20th  November were agreed as a correct record with the amendment of “Chapel Road“ to “Chapel Street“.

Matters arising
1.            Derbyshire County Council
The withdrawal of the proposed A624/A6015 footpath improvements and crossing scheme was NOTED.  It was RECOMMENDED that the Clerk write to DCC requesting a written response to             her letters of 8th November and 10th December 2007.
2.            High Peak Borough Council
            The letter from Mr R. Tuffrey dated 22nd November 2007 was NOTED.
3.            Community Planning Service
            It was NOTED that there was nothing further to report.
4.            Costings
            It was NOTED that there was nothing further to report.

Detailed Timetable
See under "Alternative proposals".

Alternative proposals
It was RECOMMENDED that the Council consider the three alternative proposals for Church Street presented by Councillor J. McCall.  It was further RECOMMENDED that consultation on the three alternative proposals take place with the residents of Church Street.

Maintenance
It was NOTED that there was nothing further to report.

Future Actions
It was RECOMMENDED that the Council, if within the powers granted by its cultivation licence, should write to residents regarding parking and other obstructions on the grass verge at the corner of the A624 and Chapel Street.  It was further RECOMMENDED that, if outside Council jurisdiction, DCC should be requested to write.  It was further RECOMMENDED that the Clerk speak to the local Police and traffic warden regarding this.

Budget bids 2008/09
It was RECOMMENDED that a budget bid of £2,000 for a topographical survey of Church Street be made.  Councillor J. McCall will obtain quotations for this.

The next meeting will be at 7pm on Tuesday, 29th January at Hayfield Village Hall, Hayfield.

The meeting ended at 8.00pm



BUILDING FOR THE FUTURE

The Council’s recently formed Built Environment Advisory Committee is looking at ways to improve the centre of the village, from Top O’ The Town, along Church Street and Market Street, through to Glossop Road.

Villagers involved in the Parish Plan for Hayfield raised a number of concerns regarding this area, including a lack of pedestrian safety, poor quality road and footpath surfaces, unsympathetic street lighting and high vehicle speeds.

As a first step, the Committee are looking at ways to create a “pedestrian priority” zone for the area in front of the War Memorial and over the footbridge across the River Sett.  Future proposals to be considered include a further “pedestrian priority” zone on Church street, and various traffic calming measures throughout the centre.

The Committee consists of six Councillors and ten volunteers.  Its meetings are advertised in advance on Council notice boards and are organised by the Parish Clerk.  Members of the public are welcome to attend as observers.

December 2007

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Parish News Letter November 2007

The Built Environment Advisory Committee (BEAC) has taken as its first priority the improvement of Church Street from the Top O’Town to the centre of the village and up Market Street to Glossop Road.
The general view which was expressed in the Parish Plan consultation was that this route suffered from a range of defects:

 

As a first step BEAC has produced a proposal for the area in front of the War Memorial and on the bridge over the River Sett.
The idea is to create an area paved with stone flags which has a traffic ramp at each end to slow vehicle speeds. The whole area is to be a pedestrian priority area with decorative bollards to define pedestrian only zones. Traffic will pass normally in the highway zones but at a very slow speed.
In the interest of economy the existing metal footbridge will be retained but all existing street lighting will be replaced with attractive decorative lampposts which will provide a good level of illumination in a way which is appropriate to this historic village centre.
BEAC is currently pursuing funding for this project from Derbyshire County Council, High Peak Borough Council and the Heritage Lottery Fund.

Future projects will include proposals creating a pedestrian priority area on Church Street and for traffic calming measures on Glossop Road, Market Street and Top O’Town.


Hayfield Parish Council, Wednesday 1 February 2006

 

Report of the Clerk

 

Traffic and Highway Matters

 

1            A joint meeting of the Parish Council, including the Traffic Advisory Committees, with Mr. S. Tranter, Traffic & Road Safety Manager at DCC, was held on 25 January 2006. It was chaired by Cllr. M. Crompton and attended by one other councillor, six co-opted members and the Clerk.

2            The aim of the meeting was to discuss the various issues addressed in the Annual Reports of the respective TACs and consider options with DCC to help the Parish Council determine the priorities and work programme of the Advisory Committees for the forthcoming year.

3            A summary of the main points together with an Action Plan is appended.

4            It was agreed that HPC would prepare an Action Plan for consideration by DCC, and that further meetings would be held as appropriate to develop the various initiatives.

 

 

Recommendation

That the Action  Plan is adopted and the respective Advisory Committees be asked to report back to Council as required.                                                                                                         

 

APPENDIX

                           Proposed Action Plan

 

Hayfield

 

1            Pedestrian Crossing on New Mills Road

This scheme is scheduled in the current year’s programme and a start is imminent.

 

2            New Mills Road/A624 Junction

Action - DCC is to put forward a scheme for consideration in the 2006/07 highways programme. This will incorporate improved pedestrian and disabled facilities; redesigned acceleration and deceleration lanes; and potentially a second pedestrian crossing across the by-pass, which would allow the underpass to be closed.

3            A624 Village By-pass

DCC advised that the speed limit on this stretch of road complied with Department of Transport guidelines, and that a 30 mph limit was not appropriate.

Action – HTAC to identify alternative lighting options and advise Council of findings to take up with DCC – target June 2006.

4            Church Street

 

Action – DCC to draw up a draft outline scheme to give a continuous footpath down Church Street for consideration by the Council/HTAC.

5            Village Parking

 

Action – HPC to write to Chief Executives of DCC and PDNPA to ask for a more “joined up” approach to parking policies, especially in relation to charges.

6            Traffic Calming

 

Action
a)            DCC to review traffic calming scheme for Swallow House Lane following publication of the School’s Travel Plan.
b)            HTAC to prepare longer term aspirations for Church Street and Market Street for consideration by Council – target November 2006, subject to DCC outline for Church Street footpath.

 

Little Hayfield

1            Slack Lane junction improvement

This scheme is scheduled in the current year’s programme and a start is imminent.

Action
a)            DCC to monitor parking displacement and impact of pinch points on
traffic flow.
b)            LHTAC to monitor independently the results of the junction improvement and report findings to Council.

2            Traffic Speed

DCC advised that the 30 mph speed limit on this stretch of road complied with Department of Transport guidelines. However other options could be addressed.

Action
a)            DCC to review condition of old “rumble strips” and consult with Parish Council on proposed reinstatement.
b)            LHTAC to consider site options for taking speed readings, and advise Council of preferences by end of February. HPC will then inform DCC for these readings to be undertaken.
c)            LHTAC to consider possible sites for Interactive Message Signs and report to Council on findings (need to be set back 1.5m from edge of road; preferably on public property; and with electricity supply) – target April 2006.
d)            HPC to consider a funding partnership with DCC to purchase an Interactive Message Sign (approx. £7k each).