Hayfield Parish Council Minutes:  2005 - 06

Minutes of the Council Meeting held on Wednesday 1 February 2006 at St. Matthew’s Church Hall, Hayfield.

Present: Cllrs. A.Ramwell (in the Chair), M.Crompton, J.Harvey, M.Platt, L.Samuel, T.Turner, and V.Wieteska.

Apologies for Absence: Councillors P.Gee, E.Hodgson & K.Waterhouse.

In Attendance: Clerk P.H.Thompson.

Borough Councillor A.Ashton and County Councillor E. Atkins were also present, together with a representative of the press, and Inspector P. Gartland with PC D. Pope for police matters.

Minute Action by:
273 Declarations of Interest
None.

274 Minutes of the Council meeting held on 11 January 2006
These were agreed as a correct record.

275 Open Forum
No member of public present.

276 Youth Service
Ms. F. Edwards, DCC Youth Service, gave an update of her work in Hayfield, and advised that numbers of teenagers wanting to be involved were falling; that they did not want to be constrained to a particular building, hence the decision to close the meetings in the Village Hall and introduce the mobile unit; and that they did not want supervision. Different options were still being tried to attract the 14 – 18 age group, but the current youth group was proving difficult to engage with.

277 Representatives
Inspector Gartland presented comparable crime statistics for the Hayfield area over the past two years, outlined his current manpower and introduced PC Pope, who will take over local duties from PC Lloyd.
Borough Councillor Ashton advised that a new parish grants scheme was to be phased in over the next seven years, which would ultimately see a quadrupling of support to the Parish Council. The Chairman thanked Cllrs. Ashton and Mellor for their efforts in this successful review.
County Councillor Atkins referred to a number of issues affecting Hayfield, and offered support for the forthcoming Festival.

278 Committee Minutes
The minutes of the Finance Committee meeting 11 January were noted.

279 Planning Applications
The following applications were supported:-
a) erection of two stone built houses on plot at rear of 68 New Mills Road, Wood Lane, Hayfield.
b) change of use for Plot A from storage to garden and Plot B from storage to riding area and stables on land to west and north of Clark’s Crossing, New Mills Road, Hatfield.
The application for change of use to care home for young adults at The
Waltzing Weasel, 8 New Mills Road, Birch Vale was opposed on grounds of
inappropriate use.

280 DALC Circulars
It was agreed to await a seminar on The Quality Trail in the High Peak area. It
was also agreed that Councillors Ramwell, Samuel and Wieteska attend the
course on Chairmanship on Saturday 18 March and that Councillors Harvey,
Platt and Samuel attend the Training Day on Saturday 29 April.

281 Football Field
The Clerk reported that Heads of Agreement with PCC had been completed, giving the Parish Council occupation to 31 August 2008.

282 Lea Road Recreation Fence Replacement
The Clerk reported on the response for this work and it was resolved to accept the only quote received. It was also reported that High Peak Community Housing had been asked to consider a contribution for this work.

283 Old School Field
It was resolved to approve a request from the May Queen Festival Committee to book the field for a number of dates in May at no charge.

284 DCC Countryside Public Car Park
A letter from the WI concerning the absence of lighting at this car park was considered and it was resolved that the Clerk write to DCC to support the request for lighting. PT

285 Council Office Garden
It was resolved to spend up to £150 on plants following the removal of the
conifers trees.

286 Street Lights on Ridge Top Lane
A notification from DCC of the proposed removal of lighting columns by Ridge
Top cottage and Meadows farm was supported.

287 Old School Field
The Clerk reported that HPBC had advised that planning consent was
necessary for the proposed developments incorporated in the recent DALGS
bid. The Clerk was instructed to appoint a competent architect to draw up the
requisite plans for formal submission to HPBC.

288 Statements of Community Involvement
Updates from both PDNPA and HPBC were noted.

289 Traffic and Highway matters
The Clerk reported on the recent meeting with DCC Highways, and it was
resolved to adopt the Action Plan, and instruct the respective Advisory
Committees to respond accordingly. A letter from the Primary School Head
was noted, and the Clerk was asked to reply that the relevant issues be
addressed in the school’s Travel Plan.

290 Quality Status
The Clerk presented a progress report on the Council’s progress towards this objective. It was agreed that a DALC be consulted about a number of outstanding matters at the forthcoming Quality Trail presentation. The Clerk was also thanked for his contribution to this process.

291 Derbyshire Fire & Rescue Service Budget Setting Consultation
It was resolved that the Chairman and Clerk complete this questionnaire.
AR/PT
292 Charity Nominations
A report of the Clerk was noted, and it was agreed that those Trustees
nominated by the Parish Council obtain a copy of their Governing Document
to ascertain their responsibilities, and advise the Clerk if any procedural
changes need to be considered by the Council.

293 Clerk’s Annual Appraisal and Development Review
It was resolved that this annual review, part of the Clerk’s Contract of
Employment, be undertaken by the Chairman and Vice Chairman. AR/PG

294 Home to School Transport
A letter from DCC was noted.

295 Accounts for payment
The following expenditure was approved:-
Budget £_
Premises 21.00
Management & Administration 515.81
Recreation and Open Spaces 695.04
Village Amenities 379.89
Allotments 10.00
1,621.74

296 Reports from the Representatives
a) Non Ecclesiastical Charities - none.
b) Hayfield Educational Trust - none.
c) Cllr. M.Crompton reported on a number of matters including a recent ministerial visit to the National Park; CVS and DRCC Board meetings.

297 Correspondence
The following were noted:-
a) CVS Newsletter.
b) CVS Small Group Project.
c) EMDA Newsletter.
d) Pilsbury Castle Interpretation Project.
e) Peak Park Parishes’ Forum News.
f) DCC On Board information.
g) DCC on-line forum for Mobile Libraries.
h) DCC Temporary Traffic Regulation Order for road closure of A6015 at Birch Vale, 15 February to 3 March 2006, to facilitate carriageway resurfacing.

298 Chairman’s Announcements
The Chairman advised that the Old School Field Advisory Committee would be meeting on 21 February.

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Minutes of the Council Meeting held on Wednesday 11 January 2006 at St. John’s Church Hall, Hayfield.

Present: Cllrs. A.Ramwell (in the Chair), M.Crompton, P.Gee, J.Harvey, M.Platt, L.Samuel, T.Turner, and V.Wieteska.

Apologies for Absence: Councillors E.Hodgson & K.Waterhouse.

In Attendance: Clerk P.H.Thompson.

A representative of the press was also present.

Councillors Harvey and Platt were welcomed to their first Council meeting.

Minute .......................................................... Action by:
249 Declarations of Interest
Cllr. Crompton declared an interest in a planning matter.

250 Minutes of the Council meeting held on 6 December 2005
These were agreed as a correct record.

251 Open Forum
No member of public present.

252 Representatives
The Clerk read a written report from Police Constable Lloyd. Borough
Councillors Mellor & Ashton and County Councillor Atkins were not present.

253 Committee Minutes
The following were noted:-
a) Hayfield Traffic Advisory Committee meeting 10 October and 12 December.
b) Finance Committee meeting 14 December.

254 Revised Budget 2005/06 and Draft Budget 2006/07
The Clerk presented a report approved by the Finance Committee at its earlier meeting, and it was resolved to approve the virement for the 2005/06 Revised Budget and to accept the Draft Budget for 2006/07.
This sets a Parish precept for 2006/07 of £32,840, subject to the HPBC grant not being less than £5,530.
It was agreed that in the event of a HPBC grant shortfall, the difference be made up by increasing the precept.
It was approved that two major schemes in the Budget for new paths and ancillary works in both Valley
Road Recreation Ground and the Old School Field were both subject to grant approval being received from DALGS.
It was also agreed that the Clerk obtain quotes for essential repairs to the Council Office roof. ...........................PT

255 Planning Applications
The following applications were supported:-
a) a two storey side extension and first floor extension above existing garage with new garage at lower ground level and new vehicular access at 3 Basingwerke Court, Hayfield.
b) a single storey extension to side and rear of 30 Wood Gardens, Hayfield.
c) a garage on site at Spring Vale Road, Hayfield. Cllr. Crompton declared a prejudicial interest in this application and left the room during discussions.
An application for a single storey wooden summer house to front of Hazelhurst Barn, Valley Road, Hayfield was also considered. It was moved and seconded that this be supported; Cllrs. Ramwell and Turner voted for and Cllrs. Crompton and Wieteska voted against the resolution. The Chairman declined to use his casting vote and asked that no comments be passed to High Peak BC on this application.

256 DALC Circulars
It was agreed to defer appointing delegates for training courses until the next
meeting. One other Circular was also noted.

257 Election Results
The Clerk advised the results and cost of the uncontested election which were noted.

258 Old School Field
The lowest quotes for repairs to the Well Wall and to replace the gates off Swallow House Lane with new galvanised gates were accepted. The Clerk advised that in view of the fact that these works both comprised elements of the DALGS bid, work should only commence when the outcome of the bid was known, and it was agreed that the Clerk advise the successful contractors of this fact. The Clerk also advised members that an agreement had been reached with High Peak Community Housing to use the Old School Field for their contractors and these terms were approved. PT

259 Area Forums
The Clerk advised that he had been invited to a review by HPBC and
members were asked to pass on any comments to him by the end of the
month.

260 Land Registration
The Clerk advised that four sites had been registered, and that an Inspection
fee and solicitors costs would be incurred to complete the registration of the
remaining two sites for which no deeds existed. This action was approved.

261 Annual Audit
The Clerk reported that this has been satisfactorily concluded by the Audit
Commission, who had advised that the Fidelity Insurance cover be reviewed.
The Clerk undertook to do this and report back to a future meeting. .......................PT

262 Redemption of War Stock
It was resolved to redeem these bonds and reinvest the sums at a better rate
of interest.

263 Traffic Advisory Committees
Year end reports from both these groups were noted, and the Clerk asked to convey thanks to both these groups for their efforts.
It was agreed that these form the basis of discussions at a forthcoming meeting with DCC, and the Clerk was asked
to report to Council on the outcome of this meeting, following which priorities would be agreed for a future programme of work.

264 Environmental Quality Mark
Cllr. Crompton reported on the recent Environmental Quality Mark given to
Ashfields Farm, and it was agreed that the Clerk send a letter of
congratulations on behalf of the Council. ..................................PT

265 Over 60’s Club
Cllr. Wieteska reported that this Club had again been temporarily locked out of the Village Hall for their Christmas Party.
The Clerk was asked to write to the Secretary of the Village Hall, expressing concern at the poor treatment being meted
out to members of this Club. ......................................................PT

266 Police Community Support Officers
A letter from the Derbyshire Constabulary was discussed, and a number of
comments made by members. It was resolved that the Clerk write to the
Police expressing the views of members. .............................................PT

267 Trent NHS new primary care trust arrangements
These were noted.

268 Standards of Conduct in English Local Government: the Future
This ODPM Discussion Paper was noted.

269 Accounts for payment
The following expenditure was approved:-
Budget £_
Premises 81.00
Management & Administration 1,166.78
Recreation and Open Spaces 599.20
Village Amenities 151.43
Community Services 120.00
2,118.41

270 Reports from the Representatives
a) Non Ecclesiastical Charities - none.
b) Hayfield Educational Trust - none.
c) Cllr. M.Crompton reported on a number of matters including the reduction in parish representation on the Peak Park Parishes Forum and HDT sponsorship of a special Parish newsletter outlining proposals for the Old School Field.

271 Correspondence
The following were noted:-
a) HPBC Housing Restraint Supplementary Planning Document.
b) PDNPA advice that the planning application to demolish existing single storey kitchen and erection of new kithen, family room and bedrooms at Woodfield Cottage, 15 Clough Lane, Little Hayfield, has been granted, subject to conditions.
c) PDNPA notification that Mr. & Mrs. Roberts are appealing against the refusal of planning permission for demolition of existing conservatory and erection of single storey timber framed conservatory at Hallot Hey Farm, Primrose Vale, Little Hayfield, which had been supported by the Parish Council.
d) United Utilities notification of a new overhead service to Mainstone Farm, off Hayfield Road.
e) SACRE Annual Report.
f) Feedback from the Derbyshire Constabulary Parish Councils’ Evening.
g) Nottingham East Midlands Airport Draft Master Plan exhibition dates.
h) Hope Valley and High Peak Transport Partnership open meeting.

272 Chairman’s Announcements
The Chairman advised that former county councillor John Bull was proposing to donate a seat for the lantern Pike area.

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Minutes of the Council Meeting held on Tuesday 6 December 2005
at the Council Office, Hayfield.

Present: Cllrs. A.Ramwell (in the Chair), P.Gee, E.Hodgson, L.Samuel, T.Turner, K.Waterhouse and V.Wieteska. Cllr. M.Crompton arrived late.

Apologies for Absence: Borough Councillors Ashton & Mellor.

In Attendance: Clerk P.H.Thompson.

County Councillor E.Atkins also present, together with a representative of the press, one member of the public for Open Forum and another for a planning application.

The meeting began with one minute’s silence in memory of Cllr. A. Hallam.

Minute ....................................... ..............................................................Action by:
217 Declarations of Interest
Cllr. Ramwell declared an interest in the Football Field, and both he and Cllr. Turner declared an interest in Allotment rents.

218 Minutes of the Council meeting held on 2 November 2005
These were agreed as a correct record.

219 Open Forum
Mrs.Greaves of the Over 60’s Club raised issues about the Village Hall.

220 Representatives
Cllr.Atkins presented a report highlighting in particular that land ownership
affecting the damaged fence on Valley Road had not been resolved; and two
outstanding planning matters.

221 Planning
The following applications were both supported:-
a) Dr.G.de Lacey to demolish existing single storey kitchen and erect new kitchen;family room and bedrooms at 15 Clough Lane, Little Hayfield.
b) PCC, St. Matthew’s Church, for improvement of existing premises to give accessible hall, new office and improved and accessible toilets.

222 Committee Minutes
The following were noted:-
a) Hayfield Traffic Advisory Committee meeting of 15 November.
Councillors resolved not to accede to the request for a public meeting.
b) Little Hayfield Traffic Advisory Committee meeting of 24 November.
Councillors asked the Clerk to request that DCC undertake a traffic survey. It was also resolved that the Clerk invite DCC Highways representatives to a joint meeting of the two Traffic Advisory Committees, to be arranged in the new year.
c) Recreation and Leisure Committee meeting of 30 November.

223 DALC Circulars
Four circulars were noted.

224 Tennis Court Income
It was resolved to increase the charge to 50p per hour.

225 Reports of the Clerk
The Clerk reported that:-
a) a quotation had been accepted to remove conifer trees at back of Council Office in accordance with Fin. Reg. 15.2.
b) a meeting of the HPBC Parish Grants Sub-Committee had been attended with the Chairman.
c) a questionnaire on the statutory duty of relevant authorities regarding the purposes of National Parks had been completed with the Chairman.
d) Playworld Systems have agreed to install rubber suppression to one of the skateboard ramps to ascertain if it made any difference to noise generated by boards.
e) HPBC had advised that the approval under Building Regulations for a toilet at the Council Office has lapsed.
f) HPBC Central Area Forum was being held in Hayfield.

226 Web Domain Site
It was resolved that the Clerk, assisted by Cllrs Gee and Samuel, investigate further the options for setting up a unique web domain for the Council.

227 Traffic Advisory Committees
The Clerk reported that both committees had promised to submit their year end reports to the January meeting of the Council, when the Council would review their role.

228 Grit Bins
The Clerk reported that three requests for new bins had been received. It was resolved to provide new bins for Wood Lane (near Bluebell Close) and Station Road (near St.Matthew’s Church Hall entrance), but that no additional bin be provided for Fairy Bank Crescent. It was also resolved to waive FR 15.2 and to instruct the Clerk to obtain similar green bins to that ordered last year, at the price advised by the Clerk, the cost to be met from contingency provision.

229 Fence at Lea Road recreation area
The Clerk reported that this had been broken and it was resolved that quotes
be obtained for a new 3 ft. fence for the whole length, with a single gate.

230 Pedestrian zebra crossing at New Mills Road, Hayfield
Support was given to a DCC proposal for this facility.

231 Old School Field
A report of the OSF Advisory Committee was considered, which summarised
progress to date and identified a further four phases of development. The
Clerk explained that only Phase One could be financed by the Council, and it
was resolved that an application be made to DALGS for grant aid for this
work. It was also agreed to offer support the Civic Trust to expedite the
other phases, and to report back to the Advisory Committee on this progress.

232 Valley Road Recreation Field Footpath
The Clerk advised that support was given at the last Recreation & Leisure
Committee for a budget bid for a hard surfaced footpath, together with
appropriate drainage, across the field. It was also reported that a portion of
this work would attract additional grant from DCC. It was resolved that a grant
application be made to DALGS for this scheme.

233 Prayers
It was resolved to dispense with the traditional Prayer; to start the next
Council meeting with a minute for silent contemplation; and to consider an
alternative affirmation at the next Council.

234 Standing Order 1.2
It was resolved not to amend this Standing Order.

235 Seat at Glossop Road, Little Hayfield
A letter requesting the reinstatement of this seat was considered, and it was
resolved to defer the matter pending the receipt of further donations which
could be used to replace this seat.

At this point, Cllr. Crompton joined the meeting.

236 Training
It was agreed that all new councillors receive introductory training from the
Clerk; that all councillors partake of training opportunities offered by DALC or
the Clerk; that all future Chairmen receive appropriate training; and that the
training budget be increased next year.

237 Home to School Transport Issues
DCC criteria was considered, and it was resolved that the Clerk write to DCC,
thanking them for information supplied, and seeking assurances that relevant
risk assessments were being undertaken for all children affected in Hayfield.

238 Vacancy
The Clerk reported that nominations were being sought for the two current vacancies prior to an election being called.

239 Radioactive Waste
A discussion guide from the Committee on Radioactive Waste Management
was considered, which asked for views on managing the UK’s radioactive
waste. It was agreed that these be passed to the Clerk.

240 Derbyshire Community Strategy
It was agreed that Cllr. Crompton and the Clerk prepare a response to DCC.

241 Former Station Site
Cllr. Gee reported on a meeting he attended on behalf of the Chairman with
the Chief Executive to consider options for developing this site, following on
from the planning application made by DCC.

242 Greenwatch Award
This was noted.

Cllr.Ramwell vacated the Chair for the next item; Cllr. Gee in the Chair.

243 Allotment Rents
It was resolved to increase rents to £11 per half plot, £22 per full plot, and to
reinvest the additional income in the allotments. Cllrs. Ramwell and Turner remained
in the meeting but took no part in the discussion.

244 Accounts for payment
The following expenditure was approved:-
Budget £_
Premises 130.57
Management & Administration 820.76
Recreation and Open Spaces 874.24
Village Amenities 317.15
2,142.72

245 Reports from the Representatives
a) Non Ecclesiastical Charities - none.
b) Hayfield Educational Trust - none.
c) Cllr. M.Crompton reported on a successful Affordable Housing conference arranged by the Peak District Rural Deprivation Forum.

246 Correspondence
The following were noted:-
a) PDNPA notification that an Appeal on the planning application for new detached single storey building to replace existing, to provide independent living accommodation for dependent relative, and storeroom at Lower Harthill House, Rowarth had been dismissed by the Inspector.
b) DCC notification that, following public consultation, the proposed junction improvement at Glossop Road/Slacks Lane, Little Hayfield, will proceed.
c) DRCC Newsletter.

247 Chairman’s Announcements
The Chairman reminded the meeting of the forthcoming switch-on of the Christmas lights.

At this point a resolution was passed to exclude the public for a confidential item under SO 29.1.

248 Football Field
A new lease of the Field from the PCC was considered and accepted, subject to a minor addition. Councillors expressed regret that this was limited to three years.

At this point Cllr. Ramwell, having declared an interest, left the meeting; Cllr. Gee in the Chair.

A confidential letter was noted, together with a report from the District Valuer.

 

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Minutes of the Council Meeting held on Wednesday 2 November 2005
in St. Matthew’s Church Hall, Hayfield.

Present: Cllrs. A.Ramwell (in the Chair), M.Crompton, P.Gee, A.Hallam, E.Hodgson, L.Samuel, T.Turner, K.Waterhouse and V.Wieteska.

Apologies for Absence: none.

In Attendance: Clerk P.H.Thompson.

Borough Councillor A.Ashton also present, together with a representative of the press, one member of the public for Open Forum and PC J.Lloyd for police matters.

Minute .................................................Action by:
188 Declarations of Interest
Cllr. Crompton declared a non-prejudicial interest in Peak Park planning matters.

189 Minutes of the Council meeting held on 5 October 2005
These were agreed as a correct record.

190 Presentation on HPBC Recycling Plans
Two officers of HPBC gave a presentation on waste collection and recycling proposals and answered a number of questions from councillors.
191 Open Forum
Mr. J. Turner reported a recent problem of anti-social behaviour and asked
what steps the Parish Council would be taking in liaison with the police. A
number of councillors were aware of the problems, and the matter was
discussed further in the next item.

192 Police Matters
PC Lloyd admitted that the police were aware of the problems caused by incoming youths, and in particular their unruly behaviour waiting for the evening’s last bus to New Mills. Councillors asked that the police be proactive by increasing their presence to counter this known problem at weekends, and to take action where under-age children were known to be drinking alcohol.

193 Committee Minutes
The following were noted:-
a) Finance Committee Meeting of 12 October.
b) Old School Field Advisory Committee Meeting of 25 October.
c) Little Hayfield Traffic Advisory Committee Meeting of 22 September.

Councillors resolved that the Clerk invite quotes for the revised scheme for new gates to the Old School Field off Swallow House Lane.

194 Planning
The following applications were all supported:-
a) Mrs.B.Merrick to continue gritstone quarrying at Chinley Moor Quarry, Chapel Road, Hayfield.
b) Ms.H Hallam for erection of pair of semi-detached dwellings on land at rear of 68 New Mills Road, Hayfield.
c) Mr.I.Shaw for retrospective application for small garden summerhouse at Holly Farm, Kinder Road, Hayfield.
d) C. & D. Jennison for conversion of attached hay store to living accommodation, extension to provide single storey utility and WC and landscaped garden at Hillside, Kinder Road, Hayfield.
e) Mr.B.Bell for detached garage at Sunnyside, Thornsett Lane, Birch Vale.
A resubmitted Planning Application, considered and supported since last
Council under Standing Order 32.2 for two storey extension to provide a
function room and bedrooms above at the Royal Hotel, Hayfield, was noted.

195 DALC
One circular was noted.

196 Vandalism in Valley Road Recreation Area
The Clerk reported on the recent theft of a seat from the tennis court and the removal of another. It was resolved to waive Financial Regulation 15.2 to order another seat (see Minute 173) to replace the stolen seat; to lock the tennis court; and to require all users of the tennis court to sign for the key and pay a deposit of £2, repayable when the key is returned.

197 High Peak Community Safety Partnership
The Clerk reported that contact with this partnership had been made, and that a request had been made to use the mobile CCTV equipment in Hayfield.

198 Bank Mandates
The Clerk referred to problems arising when signatories were not available to sign cheques, and it was resolved to amend the instruction to the bank to require any two of four signatories to sign cheques and other mandates to the bank, under Financial Regulation 15.3.

199 Christmas Arrangements
The Clerk reported on options and it was resolved to waive Financial Regulation 15.2 and to instruct the Clerk to order a 24ft Christmas tree, together with 50 coloured lights from the suppliers identified in his report.

200 Skateboard Park
The Clerk reported that HPBC had found no uncharacteristic problems with noise emanating from the Skateboard Park, and it was agreed to advise the complainants of this fact.

201 Parish Grants
Both the Clerk and Cllr. Ashton advised that HPBC were consulting parishes
for its review of the grants system.

202 HPBC Landscape Character Supplementary Planning Document ; Sustainability Appraisal Report; and Statement of Community Involvement
These items were noted.

203 Provisional Derbyshire Local Transport Plan
The views of the Hayfield Traffic Advisory Committee were accepted, and the Clerk asked to respond accordingly to DCC.

204 Footpath improvements on New Mills Road, Hayfield
DCC proposals were supported and the Clerk asked to arrange a site meeting
both for Hayfield and if possible Little Hayfield, and to arrange for up to three
councillors to attend.

205 Hayfield Football Club
A letter from the Club was noted, and it was agreed to await the outcome of the PCC lease renewal before entering into any discussions with the Club.

206 Resignation of Cllr. D.Mellor
The resignation of Cllr. Mellor as Parish Councillor was noted, and the Clerk
was asked to write a letter of thanks for his long and unstinting service to the
Parish Council. The Clerk advised that ten parishioners had petitioned for an
election, which was being arranged for early in the new year. It was resolved
that in order to minimise costs, HPBC be asked not to distribute individual
polling cards.

207 DCC Statement of Community Involvement, Planning for Minerals and Waste
This item was noted.

208 Derbyshire Environmental Trust Grants
The Clerk reported on the final round of grants in 2006/07 from the Derbyshire Aggregates Levy Scheme. Three schemes were considered and the Clerk asked to prepare applications for consideration at the next Council meeting.

209 Home to School Transport issues
The Clerk reported that a letter had been sent to DCC outlining the Parish
Council’s concerns, and it was agreed to await a response before considering
this matter further.

210 Derbyshire Police Parish Council’s evening
It was agreed that Cllr. Crompton represent the Parish Council at this event
on Thursday 3 November.

211 Remembrance Day
Arrangements for Remembrance Day parade and service on 13 November
were noted, and it was resolved to make a payment of £30 under s137 to the
Hayfield Royal British Legion.

212 Accounts for payment
The following expenditure was approved:-
Budget £_
Premises 28.50
Management & Administration 432.05
Recreation and Open Spaces 693.74
Village Amenities 10.43
Major Works 1,576.85
2,741.57

213 Reports from the Representatives
a) High Peak BC – Cllr.Mellor not present.
b) Cllr.Atkins, in her absence, sent a written paper on County Council matters, which was noted.
c) Non Ecclesiastical Charities - none.
d) Hayfield Educational Trust – Cllr. Hodgson advised that a meeting would be called when the accounts were received.
e) Cllr.Crompton referred to:-
i)Peak Park Parishes Forum had elected a new committee following a good turnout at the last meeting.
ii)Peak District Rural Deprivation Forum was expecting a good attendance for the Affordable Housing conference.
iii)High Peak CVS, which had postponed its AGM.
iv)Peak District NPA gaining the best UK efficiency rating.
v)DALC’s response to the Rural White Paper.

214 Correspondence
The following were noted:-
a) PDNPA notification that the amendment to planning application for windows at 21, Glossop Road, Little Hayfield, has been granted, subject to conditions.
b) PDNPA notification that the planning application for detached garage at Sunnyside, Thornsett Lane, Birch Vale has been refused.
c) PDNPA notification that the planning application to demolish existing conservatory and erection of single storey timber framed conservatory at Hallot Hey Farm, Primrose Vale, Little Hayfield has been refused.
d) PDNPA notification that the planning application for residential two storey side extension and alterations at 60, Swallow House Lane, Hayfield, has been granted, subject to conditions.
e) Derbyshire Fire & Rescue Service notifiaction that its Comprehensive Performance Plan 2005 – 2008 is available on its website (www.derbys-fire.gov.uk).

215 Chairman’s Announcements
The Chairman reported on a recent letter circulated to local groups and societies outlining the proposed Hayfield Festival in 2006.

At this point a resolution was passed to exclude the public for a confidential item under SO 29.1, and the Clerk and press left the meeting.

216 Personnel Matter
A matter brought by Cllr. Waterhouse was considered, and it was agreed that this be delegated to a Special Committee chaired by the Chairman of Finance Committee with Cllrs. Gee and Hodgson.

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Minutes of the Council Meeting held on Wednesday 5 October 2005 in St. John’s Church Hall, Hayfield.

Present: Cllrs. A.Ramwell (in the Chair), M.Crompton, P.Gee, A.Hallam, E.Hodgson, T.Turner, and K.Waterhouse.

Apologies for Absence: Received from Cllr. L.Samuel & V.Wieteska.

In Attendance: Clerk P.H.Thompson.

County Councillor E.Atkins also present, together with a representative of the press.

Minute ..............................................................Action by:
165 Declarations of Interest
Cllr. Crompton declared a non-prejudicial interest in Peak Park planning matters; Cllr. Ramwell declared an interest in the Football Field; and Cllrs. Ramwell and Turner declared a non-prejudicial interest in the Allotments.

166 Minutes of the Council meeting held on 31 August 2005
These were agreed as a correct record.

167 Open Forum
No members of the public were present.

168 Police Matters
The police were not present and no matters were discussed.

169 County Council Matters
Cllr. Atkins referred to a number of issues:-
a) DCC had established that United Utilities were responsible for the damaged railings on Valley Road, opposite Ellers Bank cottages, and would be asking them to undertake proper repairs (NB. it has subsequently been confirmed that PDNPA is the landowner).
b) the broken line of the highway footpath on Church Street, Hayfield.
c) a request for a grit bin on Fairy Bank Crescent was referred to the Council to follow up.
d) nominations sought for the Young Achievers Award, sponsored by DCC.

170 Committee Minutes
The following were noted:-
a) Old School Field Advisory Committee Meeting of 6 September. It was resolved to approve the planting proposals; to undertake a clearance weekend on 22/23 October; and to seek information from DCC on lighting responsibilities.
b) Recreation & Leisure Committee Meeting of 28 September.
Cllr. Crompton apologised for the delay in preparing the minutes for Hayfield and Little Hayfield Traffic Advisory Committee meetings.
171 Planning
a) Application by Miss C. Needham for residential two storey side extension and alterations at 60, Swallow House Lane, Hayfield (NP/HPK/0805/0860) was supported.
b) Application by Ms. G. Horton for house extension and alterations to 2 Lea Road, Hayfield (NP/HPK/0805/0874) was supported.

172 DALC Circulars
Five Circulars were noted. It was resolved that Cllr. Ramwell attend the
Councillor Training Day on 5 Nov; and that Cllrs. Gee and Crompton attend
the Training Day for Chairs & Vice Chairs on 16 Nov.

173 Public Seats
The Clerk reported on two recent offers to donate public seats, from Mrs. Kelly and relatives of Miss Margot Young, and these were accepted, one to be placed in the Old School Field, and one at Bowdon Bridge. Members studied a number of different designs, and decided that the Georgian cast iron seat from Streetmaster was the preferred choice. It was resolved to standardise on this seat for all future use in the Parish, and Financial Regulation 15.2 was waived to allow such purchases.

174 Allotments Society Agreement
It was resolved to amend this agreement in accordance with a previous decision of the Council and to add that all allotments be allocated on a “half” basis; that any plotholder who has successfully cultivated a half plot may be given first choice of a vacant plot (ie. ahead of any new applicant on the waiting list); and that no family may rent more than two half plots. The Clerk was asked to advise the Society of this amendment.

175 Bonfire and Fireworks Display
The Chairman reported that the Scouts were unable to assist in organising this event, and it was resolved not to go ahead this year. The Finance Committee was asked to consider options for such an event in 2006.

176 Venues for Council meetings
It was agreed that the recent rotation of venues had been successful, and it
was resolved to continue this arrangement for the foreseeable future, subject
to any new facilities becoming available in the village. Committee meetings
would continue to be held in the Council Office, subject to any special
requirements being necessary eg. for a presentation.

177 HPBC waste collection proposals
These were noted, and it was agreed to invite a representative of HPBC to a
future Council meeting.

178 Budget Monitoring Report
The Clerk presented an update on the Budget, which was noted. It was also resolved to approve the virement detailed in the report.

179 Peak Park Parishes Day & Peak Park Parishes Forum AGM
Cllr. Crompton would attend this in his capacity of Park member; no other
councillor wished to attend.

180 Leisure Seminars
Invitations to two seminars were considered, and it was resolved that Cllr. Hodgson attend one of these if possible.

181 Local Parish Council Liaison meeting
It was agreed that the Chairman attend this on 12 October at Chinley.

182 Local Democracy Week
It was agreed that Cllrs Crompton and Gee participate in this event.

183 Provisional Derbyshire Local Transport Plan
It was resolved that the two Traffic Advisory Committee consider this
document, and make their views available to the next Council meeting when
a formal response to DCC will be determined.

184 Football Field
A response from the PCC regarding an “in principle” decision to sell the field
to the Council was noted, and it was resolved unanimously to seek to renew
the lease on the terms drafted earlier in the year, with the addition of a clause
giving the Parish Council the option to buy the field at a price to be agreed
when this clause was exercised. The Clerk was also asked to identify
appropriate valuation firms who could advise the Council on this matter.

185 Accounts for payment
The following expenditure was approved:-

Budget £_
Premises 28.50
Management & Administration 566.19
Recreation and Open Spaces 914.33
Village Amenities 10.43
1,519.45

186 Reports from the Representatives
a) High Peak BC – Cllr.Mellor not present.
b) Non Ecclesiastical Charities - none.
c) Hayfield Educational Trust - none.
d) Cllr.Crompton referred to:-
i)Peak Park Parishes Forum AGM.
ii)Peak District Rural Deprivation Forum Affordable Housing conference in November.
iii)DALC AGM.

187 Correspondence
The following were noted:-
a) DCC Home to School Transport response.
b) Local Works re. Sustainable Communities Bill, thanking HPC for support.
c) Response from Tom Levitt MP re. Sustainable Communities Bill.
d) DCC confirming Order for Public Footpath off Mill Street.
e) Derbyshire Police Authority Annual Report 2004/05.
f) CVS News.
g) EMDA Newsletter.

The meeting ended at 9.00pm.

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Minutes of the Council Meeting held on:
Wednesday 31 August 2005 in the Village Hall, Hayfield.

Present: Cllrs. P.Gee (in the Chair), M.Crompton, A.Hallam, E.Hodgson, D.Mellor, L.Samuel, T.Turner, K.Waterhouse and V.Wieteska.

Apologies for Absence: Received from Cllr. A.Ramwell.

Borough Councillor A.Ashton and County Councillor E.Atkins also sent their apologies.

In Attendance: Clerk P.H.Thompson.

A representative of the press; PC J.Lloyd for police matters, and 7 members of the Gateway to Kinder team for their presentation.

Minute .................................................................................................................................................Action by:

142 Declarations of Interest
Cllr. Crompton declared a non-prejudicial interest in Peak Park planning matters, and Cllr.Mellor declared a non-prejudicial interest in all planning matters.

143 Minutes of the Council meeting held on 3 August 2005
These were agreed as a correct record.

144 Gateway to Kinder project
A presentation was given by the DCC team for this project, which outlined its key features. A number of questions from members were then answered.

145 Open Forum
No members of the public were present.

146 Police Matters
PC Lloyd summarised recent incidents in the Parish. Members asked about the possibilities of Neighbourhood Watch schemes, and he undertook to follow this up.

147 Committee Minutes
The following were noted:-
a) Hayfield Traffic Advisory Committee meetings of11 July & 8 August.
b) Little Hayfield Traffic Advisory Committee Special Meeting of 17 August.

148 HPBC Regeneration Strategy
The Clerk outlined this paper, and it was agreed to ask HPBC to give more prominence to the needs of Rural areas in the document.

149 Planning
a) Application by Mr.B.Bell for detached garage at Sunnyside, Thornsett Lane, Birch Vale (NP/HPK/0805/0821) was supported.
b) Planning amendment by Mr.& Mrs.R.Shockledge to previous approval for one new window at 21 Glossop Road, Little Hayfield (NP/HPK/0805/0787) was supported.
c) Application by DCC for Visitor Information Centre, Hayfield (CD1/0705/67) was unanimously opposed on a number of grounds.
d) revised plans from Dr.M. Jones, 18 Highgate Road, Hayfield, for access for hardstanding (HPK/2005/0279) were opposed because of the lack of information.

Planning Applications considered and supported since last Council under
Standing Order 32.2 were noted:
a) two storey extension to provide a function room and bedrooms above at the Royal Hotel, Hayfield HPK/2005/0572.
b) Listed Building Consent for two storey extension with bedrooms above at the Royal Hotel, Hayfield (HPK/2005/0573).
c) rear extension to existing single storey garage at Walk Mill House, Walk Mill Road, Hayfield (HPK/2005/0577).
d) demolish existing conservatory and erection of single storey timber framed conservatory at Hallot Hey Farm, Primrose Vale, Little Hayfield (NP/HPK/0805/0781).

150 DALC Circulars
Three circulars were noted, and it was agreed to nominate Cllr. Margaret
Dyson for DALC President 2005/06.

151 Valley Road Recreation Ground
The Clerk referred to recent acts of vandalism and theft and it was resolved that the Clerk, in consultation with the Chairman and Vice Chairman, arrange to replace the litter bin and gate. ...................................................................... PT/AR/PG

152 Little Hayfield Recreation Ground
It was resolved to accept the price from DCC for weed treatment. ................................................................................... PT

153 Graveyard Wall
An urgent request from the PCC was considered, and it was agreed in the first instance to ask the original contractor to undertake the necessary repairs. PT

154 Morland Road, Birch Vale
A request to consider adopting this road was rejected.

155 Memorial Gardens, Hayfield
A letter from Environment Agency was noted, and the Clerk asked to register
this land accordingly. ........................................................................................PT

156 Conservation Charity
A letter from BTCV was noted.

157 Campaign for the Sustainable Communities Bill
A letter from Local Works was considered and support agreed for this initiative. The Clerk was asked to refer this matter to the MP for High Peak.

158 Annual Return
The Clerk presented the Annual Return for 2004/05, detailing the Statement
of Accounts, Statement of Assurance and Internal Audit Report, which were
all approved.

159 Football Field, Hayfield
An historical background to this matter was noted, and it was decided to await
a response to questions raised with the PCC before reaching a decision on
this matter. The Clerk was asked to assess funding options should this land
be purchased.

160 Affordable Housing Conference
It was resolved that Cllr Gee attend this event and that a fee of £50 be paid to
the Peak District Deprivation Forum.

161 Accounts for payment
The following expenditure was approved:-

Budget £_
Premises 173.71
Management & Administration 940.33
Recreation and Open Spaces 2,098.07
Village Amenities 10.43
Community Support 150.00
3,372.54

162 Reports from the Representatives
a) Cllr.Mellor advised that High Peak BC was assessing the Equalisation of Funds, previously referred to as "double rating".
b) Non Ecclesiastical Charities - none.
c) Hayfield Educational Trust - none.
d) Cllr.Crompton referred to:-
i) Peak Park Parishes Forum AGM preparations.
ii) Peak District Rural Deprivation Forum AGM in October.
iii) High Peak CVS Quality achievements.
iv) Peak District NPA planning details being available on its web site.
v) DALC reviewing regional representation.

163 Correspondence
The following were noted:-
a) DCC response re. Footpath Signposts.
b) PDNPA notification that planning application NP/HPK/0405/0416 for the addition of conservatory for 3 plots at former Bank Vale Paper Mill has been granted.
c) PDNPA notification that planning application NP/HPK/0405/0547 for demolition of existing single storey kitchen and erection of new kitchen/family room/bedrooms at 15 Clough Lane, Little Hayfield, has been refused.
d) Derbyshire Fire & Rescue Service Partnerships for a safer Derbyshire.
e) DCC Public Transport information.
f) PDNPA News.
g) DCC response re. Ragwort.
h) DCC response re. Countryside Services, Hayfield.

164 Chairman's Announcements
The Chairman referred to the Clerk's holiday absence in September.

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Minutes of the Council Meeting held on:
Wednesday 3rd August 2005 in St.Matthew's Church Hall, Hayfield.

Present: Cllrs. A.Ramwell (in the Chair), M.Crompton, P.Gee, A.Hallam, E.Hodgson, D.Mellor, T.Turner, K.Waterhouse and V.Wieteska.

Apologies for Absence: Received from Cllr. L.Samuel.

In Attendance: Clerk P.H.Thompson.

Borough Councillor A.Ashton and County Councillor E.Atkins were also present, together with a representative of the press.

Minute ......................................................................................................................................................................................Action by:
117 Declarations of Interest
Cllr. Crompton declared a personal and non-prejudicial interest in Planning Application HPK/2005/0545, and Cllr.Mellor declared a non-prejudicial interest in all planning matters.

118 Minutes of the Council meeting held on 6th July 2005
These were agreed as a correct record.

119 Open Forum
No members of the public were present.

120 Police Matters
Apologies were received from PC J. Lloyd, and the Clerk referred to a number of issues currently under investigation.

121 Committee Minutes
The following were noted:-
a) Hayfield Traffic Advisory Committee meeting of 25 May.
b) Little Hayfield Traffic Advisory Committee meeting of 14 July.
c) Old School Field Advisory Committee meeting of 12 July.
d) Recreation & Leisure Committee 13 July.
e) Finance Committee meeting of 27 July.

122 Terms of Reference for the Old School Field Advisory Committee
Draft terms were approved.

123 Planning
a) Applications by Mr.& Mrs.Moss & Mr.& Mrs.Carter for two dwellings on land at rear of 68 New Mills Road, Hayfield (/HPK/2005/0503) was supported.
b) Application by Mr.T. Devon for building a 2 storey dwelling within the curtilage of 131 New Mills Road, Hayfield (HPK/2005/0536) was opposed on grounds of ribbon development, change of entrance, overdevelopment of site and contrary to HPBC moratorium.
c) Application by Mr.J.Pincher, 11 Chapel Street, Hayfield for single storey detached shed and conservatory (HPK/2005/0545) was supported.

An appeal by Mr.S.Donaghue (application NP/HPK/1204/1310 previously
supported by HPC) was noted.

124 Land Registration
The Clerk presented a report detailing the benefits from this process and it
was resolved that the Clerk register all the Council's land holdings with the
Land Registry and that the appropriate fee be paid.

125 DCC Minerals Site Allocations Development Plan
This document was noted.

126 Old School Field, Hayfield
It was agreed that the Clerk obtain quotes both for reinstating the damaged wall by the Well, and also for new gates off Swallow House Lane. PT

127 Conifer Trees at back of Council Office
It was resolved to seek permission to remove these overgrown trees, and the Clerk was asked to obtain quotes. PT

128 DCC Gateway to Kinder Project
DCC arrangements to publicise plans for this project were noted.

129 Community Service Resources
The Clerk outlined proposals to undertake one-off work in Valley Road Recreation Ground using the resources of the Community Service Team, and these were approved.

130 Cultivation Licence site, Chapel Road/Church Street
A position statement from the Civic Trust was noted, and Cllrs.Crompton and
Gee agreed to finance two bags of spring bulbs for planting on this site.

131 Junction of Glossop Road and Slacks Lane, Little Hayfield
This urgent item was considered in view of the response time given by DCC,
and proposals to realign the pavement were supported on safety grounds.

132 Proposed Public Footpath at Mill Street, Hayfield
DCC proposals were noted.

133 DCC Home to School Transport Policy
Cllr.Waterhouse referred to three children in Lea Road who had lost their free
bus pass as a result of DCC reviewing the home to school route across the
Old School Field. Members were concerned at the poorly lit route now
demanded by DCC for these children to use, and asked the Clerk to write to
DCC to ask that this decision be reviewed. PT

134 Football Field Lease
This item was deferred pending more information being sought.

135 HPBC Planning Obligations and Residential Design Supplementary Planning Documents
These were noted.

136 HPBC Statement of Community Involvement
This was noted.

137 PDNPA Statement of Community Involvement
This was noted.

138 Accounts for payment
The following expenditure was approved:-

Budget £_
Premises 28.50
Management & Administration 641.24
Recreation and Open Spaces 3,212.28
Village Amenities 313.26
Major Works 185.00
4,380.28

139 Reports from the Representatives
a) Cllr.Mellor reported on the recent "Double Taxation" Parish Liaison meeting.
b) Cllr.Atkins reported on :-
" Slack Lane junction proposals, Little Hayfield.
" Swallow House Lane to Glossop Road footpath.
" Valley Road to Spring Vale Road footpath.
" possible interest in athletics in Hayfield/New Mills area.
c) Non Ecclesiastical Charities - none.
d) Hayfield Educational Trust - none.
e) Cllr.Crompton reported on :-
" Peak Park Parishes Forum - AGM on 8 October.
" Peak District Rural Deprivation Forum - conference on Affordable Housing on 19 November.
" High Peak CVS - recent training.
" Peak District NPA - audit trails on planning to be introduced.
" DALC - emergency meeting on funding to take place.

140 Correspondence
The following were noted:-
a) DRCC notification that the Council has not been successful in its bid for Village of the Year.
b) DCC advice that the budgeted cost of Hayfield Primary School extension is £180k.
c) PDNPA Best Value Performance Plan.
d) Derbyshire Fire & Rescue Draft Integrated Risk Management Plan 2006/07.
e) Hayfield Civic Trust letter re. playground equipment, Valley Road, Hayfield.
f) Hayfield Civic Trust letter re. missing footpath sign, Valley Road, Hayfield.
g) Royal British Legion letter re. well dressing.
h) Derbyshire Constabulary Policing Plan 2005-06.
i) Designation of the South Pennines Moors Special Area of Conservation.
j) Chapel en le Frith Mobile Physiotherapy Service thanking the Council for financial support.
k) HPBC Best Value Performance Plan 2005-06.
l) High Peak CVS News.

141 Chairman's Announcements
The Chairman reported that tree stumps had finally been removed at Little Hayfield Recreation Ground.

The next meeting is at the Village Hall, Hayfield, starting at 7.15pm on Wednesday 31 August.

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Minutes of the Council Meeting held on Wednesday 6th July 2005 in St.John's Methodist Church Hall, Hayfield.

Present: Cllrs. A.Ramwell (in the Chair), M.Crompton, P.Gee, E.Hodgson, D.Mellor, L.Samuel, T.Turner, K.Waterhouse and V.Wieteska.

Apologies for Absence: Received from Cllr. A.Hallam.

In Attendance: Clerk P.H.Thompson.

A representative of the press was present, together with one member of the public for the Open Forum.

Minute Action by:

89 Councillor L.Samuel
The Chairman welcomed Councillor Samuel to the meeting.

90 Declarations of Interest
Cllr. Crompton declared a non-prejudicial interest in PDNPA planning matters as did Cllr.Mellor in all planning matters.

91 Minutes of the Council meeting held on 1st June 2005
These were agreed as a correct record.

92 Open Forum
Mr.J.Turner referred to the arrangements for the sale of the "affordable housing" at the Bank Vale mill development.

93 Police Matters
The police were not in attendance and no matters were raised.

94 Traffic Advisory Committees
The Minutes of the Hayfield TAC meeting held on 6 June 2005 were noted. The Clerk referred to the resignation of Cllr.Hodgson from this Committee, and Cllr.Crompton was proposed and seconded for the vacancy, and duly elected. Cllr.Samuel was also proposed and seconded for the vacancy on the Little Hayfield Traffic Advisory Committee, and duly elected.

95 Finance Committee
The Minutes of the meeting of 7 June were noted.

96 Planning
a) Application by Medlock Properties Ltd for addition of conservatory to 3 plots at former Bank Vale Paper Mill (NP/HPK/0405/0416) was supported.
b) Application by Dr.G.De Lacey for demolishing existing single storey kitchen and erecting new kitchen/family room/bedrooms at Woodfield Cottage, 15 Clough Lane, Little Hayfield (NP/HPK/0505/0547) was opposed on grounds of overdevelopment and losing open aspect. Members also asked the Clerk to bring to the applicant's and planners attention that the plans erroneously encroached on HPC land. PT

97 DALC Circulars
Two circulars were noted.

98 Skatepark
The Clerk reported that the issue of noise had been referred to High Peak BC.

99 Quotes
The Clerk reported on the recent acceptance of quotes for tree pruning, Lea Road wall repair, and sandpit sand in accordance with Financial Regulation 15.2.c.

100 VE/VJ celebration
The Clerk advised that the proposed celebration was not now proceeding.

101 HPBC Statement of Community Involvement
This was noted.

102 Valley Road Recreation Park
The Clerk referred to an offer from Hayfield Mum & Toddler Group to liaise with the Council on improving the Toddler Section in Valley Road recreation area. It was agreed that this Group be invited to a future meeting of the Recreation & Leisure Committee to take this initiative forward.

103 Peak Park Parishes Forum
It was agreed that Cllrs. Gee and Wieteska attend the next Liaison meeting with PDNPA.

104 Venues for Council meetings
It was agreed to rotate the next three Council meetings, and the Clerk asked to arrange the same venues in the village. PT

105 Committee Terms of Reference
It was resolved to adopt the amended terms of reference for the Finance Committee and Recreation & Leisure Committee.

106 DEFRA on the Clean Neighbourhood & Environment Act 2005
A letter from Defra on this Act was considered and in view of the proposed
new Regulations and advice from the Clerk, it was agreed not to proceed with
proposals to introduce Dog Byelaws. It was agreed that the Recreation &
Leisure Committee be asked to prepare proposals for new signage in
anticipation of adopting new regulations.

107 Old School Field
The notes of a recent meeting of interested parties held on 9 June 2005 were noted, and it was agreed to establish a new Advisory Committee to oversee developments. Cllrs. Hodgson and Wieteska were proposed and seconded to represent the Council, and duly elected. The Clerk was asked to seek an official nomination for membership from the Civic Trust, May Queen Festival Committee, Scouts and Ranger Service, and draft terms of reference. Letters received from Ms.Pope and Mr.Dean were noted.
The matters of the damaged wall leading to well and replacement of the gates were referred to the new Advisory Committee for consideration.
A request from Mrs.Kelly to donate a seat was much appreciated and the Clerk was asked to discuss arrangements further with her. PT

108 Little Hayfield Recreation Ground
Cllr.Hodgson detailed matters arising from the recent clean up weekend, and
the Clerk was asked to obtain quotes for appropriate weed treatment.

109 Hayfield Underpass
A response from HPBC on the cleaning arrangements was noted.

110 Hayfield Festival 2006
The Chairman outlined opportunities for developing a Hayfield Festival around
the May Queen, Pro Loco and Well Dressing events. It was resolved that the
Finance Committee consider this further, and submit its findings to the
Council.

111 Grants and Subscriptions
It was resolved:-
a) not to make a grant to the Derbyshire Coalition for Inclusive Living, which was already sponsored by primary authorities.
b) to make a grant of £25 to the Chapel en le Frith Physiotherapy Service.
c) to continue the subscription to the Peak Park Parishes Forum.

112 Accounts for payment
The following expenditure was approved:-

Budget £_
Premises 28.50
Management & Administration 549.89
Recreation and Open Spaces 3,281.82
Village Amenities 60.90
Allotments 170.00
Community Support 25.00
4,116.11

113 Reports from the Representatives
a) Cllr.Mellor advised that High Peak BC was giving consideration to issues surrounding Double Rating.
b) A report submitted by County Councillor Beth Atkins was noted.
c) Non Ecclesiastical Charities - none.
b) Hayfield Educational Trust - none.
c) Peak Park Parishes Forum - Cllr.Crompton referred to the forthcoming Forum meeting, and advised that a new web site had been set up.

114 Correspondence
The following were noted:-
a) HPBC dates for Central Area Forum.
b) Ripley Town Council exhibition of private crested China collection.
c) Pro Loco competition.
d) Details of recent Traffic Survey.
e) Thanks received from 1st Hayfield Scouts for the Council's support of the Kinder Trog Fell Race.
f) PDNPA granting a planning application by Mr.P.Cooper for two storey extension to 58 Swallow House Lane, Hayfield (NP/HPK/0405/0427).
g) Peak Park Parishes Newsletter.
h) CVS Newsletter.

115 Proposed Bridleway from Swallow House Lane to Sett Valley Trail
A letter from DCC was considered as a matter of urgency given the timescales, which set out a case to amend the previous recommendation to add a footpath to the definitive map to a bridleway. Members expressed concern on the dubious nature of the evidence submitted and asked the Clerk to make representations to DCC. PT

116 Chairman's Announcements
The Chairman commended the achievements of the Well Dressing Committee, noted a positive meeting with the Village of the Year judges, and
announced the launch of the Parish Council's Newsletter.

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Minutes of the Council Meeting held on Wednesday 1st June 2005 in the Village Hall, Hayfield.

Present: Cllrs. A.Ramwell (in the Chair), P.Gee, A.Hallam, E.Hodgson, T.Turner, K.Waterhouse and V.Wieteska.

Apologies for Absence: Received from Cllr. M.Crompton.

In Attendance: Clerk P.H.Thompson.

County Councillor E.Atkins was also present, 2 residents and the press.

Minute Action by:

58 Councillor E.Atkins
The Chairman welcomed Cllr. Atkins to the meeting as the new county councillor representing the Parish.

59 Declarations of Interest
Cllrs. Ramwell and Turner declared a personal and non-prejudicial interest on an Allotment matter and the former also declared a personal and non-prejudicial interest on a May Queen matter.

60 Minutes of the Council meeting held on 4th May 2005
These were agreed as a correct record.

61 Open Forum
No issues raised by residents present.

62 Police Matters
The police were not in attendance and no matters were raised.

63 Traffic Advisory Committees
The Minutes of the Hayfield meetings held on 4 & 18 April, and 9 May 2005 were noted, as was the Little Hayfield meeting of 19 May. The decision of the latter Committee to continue to monitor Little Hayfield issues was noted, and members reaffirmed that these be excluded from the terms of reference for the Hayfield Committee.

64 Minutes of the Recreation & Leisure Committee meeting of 24 May
These were noted. It was resolved to refer the proposed amendment to its Terms of Reference to the Finance Committee, and to accept the recommendation for Dogs on Lead Byelaws. The Clerk was asked to arrange a Public Meeting to take this issue forward. PT

65 Planning
a) Application by Mr.& Mrs.A.Hodgson of 2 Lantern Pike View, Birch Vale, for a rear conservatory (HPK/2005/0330) was supported.
b) Application by Mr.M.H.Russell of Grumbley's Bistro, 3 Church Street, Hayfield, for the relocation of commercial kitchen to ground floor, together with new staircase, new window and fire door exit on ground floor (HPK/2005/0370) was supported.

66 DALC Circulars
Three circulars were noted.

67 Appointment of Auditor
The appointment of Mrs.A.Fuller as auditor on the terms outlined was agreed.

68 Derbyshire Village of the Year
The Clerk advised that Hayfield had been shortlisted, and that a panel of villagers would be assembled by the Chairman and himself for meeting the judging panel in June. AR/PT

69 Management of Parish Records
The Clerk reported on a recent seminar hosted by the County Archivist, which Cllr.Gee and he had attended. Cllr.Gee then spoke on proposals by the Virtual Parish Project to digitise Hayfield's historial records, to include the old Parish minutes. It was resolved that the Virtual Parish Project Group be invited to liaise with the Clerk to digitise these old parish records in a safe and secure manner, after which the County Record Office would be invited to take these minute books for safe keeping. It was also agreed to waive FR 15.2 to allow the Clerk to take advantage of DCC's offer to supply special copying paper for long term records. PT/PG

70 Commemorative plaque, Church Street/Chapel Road, Hayfield
The Clerk reported that DCC had approved the application for this plaque made on behalf of the Civic Trust, which had been asked to comply with the necessary conditions.

Cllr.Ramwell vacated the Chair for the next item; Cllr.Gee in the Chair

71 Allotments
The Society's secretary had requested that a skip be hired to facilitate the clearing up of the site. It was resolved that this be met from the Allotments budget, and any overspend be met from Reserves on account of this budget being underspent in 2004/05. PT

Cllr.Ramwell in the Chair

72 Applications for Lettings
A request from Mr.S.Howard to use the Old School Field for a monthly car boot was refused. It was agreed to allow the free use of the Old School Field by Hayfield Primary School in July for road safety training; and the May Queen Festival for VE/VJ celebrations on 9/10 July.

73 Venue for Council meetings
The Clerk advised that the Cricket Club had a regular booking that clashed with Council dates, and it was agreed not to pursue this venue.

74 HPBC Parish Council Liaison
It was agreed that Cllr.Ramwell attend the meeting on 7 June, and Cllrs.Ramwell and Crompton attend the meeting on 26 July.

75 VE/VJ celebrations
The Chairman reported that the May Queen Festival Committee were
Planning a celebration on 9/10 July, and the Clerk tabled a letter detailing
proposals. It was resolved to offer a grant of £500 towards the cost of a
marquee for this event, this sum to be vired from the Major Works budget.

76 PDNPA "Help Shape the Future" newsletter
This was noted.

77 Village Signs
A letter from Hayfield Civic Trust on this subject was considered and the Clerk was asked to write to DCC to support their view, and to ask for consultation on any future proposals. PT

78 Skatepark noise
Three letters were considered from residents bringing attention to the noise
levels emanating from the park when skateboards hit the ramps. It was
resolved that the Clerk ask these residents if they were prepared to allow
HPBC to conduct noise monitoring on their property, and also to ask the
suppliers of the equipment for any potential solutions to dampen this noise
effect. PT

79 Street Lighting, Valley Road, Hayfield
A letter from DCC was considered, along with an e-mail to the Clerk asking for
a tree to be pruned within the recreation ground which was obstructing light
levels. The Clerk advised that HPBC had given permission to undertake the
necessary pruning, and it was resolved to obtain quotes for this work. PT

80 Annual Accounts
The Clerk presented the accounts for 2004/05, which were approved subject
to audit. It was also agreed to transfer £750 to create a Building Maintenance Reserve and £500 for an Elections Reserve.

81 Hayfield Well Dressing
It was resolved to approve a grant of £100 towards this event from the Tourism budget.

82 Derbyshire Coalition for Inclusive Living
A request for grant aid was deferred, and the Clerk asked to ascertain what work was actually being undertaken in the parish. PT

83 Accounts for payment
The following expenditure was approved:-

Budget £_
Premises 28.50
Management & Administration 1,003.23
Recreation and Open Spaces 1,339.91
Village Amenities 330.14
Community Support 250.00
2,951.78

84 Applications for Co-option to the Council
Voting on two applicants took place and Mr.L.Samuel was co-opted to serve on the Parish Council.

85 High Peak BC Area Forum
Cllr.Gee reported that this was a joint initiative by HPBC and DCC, and that the first meeting identified policing and tourism/employment as key issues to address.

86 Reports from the Representatives
a) Non Ecclesiastical Charities - none.
b) Hayfield Educational Trust - none.
c) Peak Park Parishes Forum - none.

87 Correspondence
The following were noted:-
a) DCC notification of the temporary closure of public bridleways 50/53/66 to facilitate public safety during surfacing works.
b) Birch Hall Bowling Green seeking parking facilities.
c) PDNPA draft Statement of Community Involvement.
d) DCC notification of the temporary closure of public bridleway
53 (part) to facilitate public safety during surfacing works.
e) HPBC notification that the "glass bank" at Primrose Court is to be removed at end of June.
f) DCC Minerals & Waste Development Framework proposed Statement of Community Involvement.

88 Chairman's Announcements
The Chairman asked for a letter of thanks to be sent to the May Queen Festival Committee for organising an extremely successful event this year, and that a letter of thanks to villagers for their participation be placed on the notice boards.

 

The next meeting of the Parish Council is on Wednesday, 6th July at a
St. John's Church, Hayfield.

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Minutes of the Annual Council Meeting held on Wednesday 4th May 2005 in the Council Office.

Present: Cllrs M.Crompton (in the Chair), P.Gee, A.Hallam, E.Hodgson, D.Mellor, A.Ramwell, T.Turner, K.Waterhouse and V.Wieteska.

In Attendance: Clerk P.H.Thompson.

Borough Councillor A.Ashton was also present, Inspector Moore for Police Matters, and the press.

Minute Action by:

1 Election of Chairman and Acceptance of Office
Cllr.Ramwell was proposed and seconded for Chairman and was elected unopposed. He then signed the Acceptance of Office.

2 Apologies for Absence
None.

3 Declaration of Interests
Cllr. Mellor declared that he would abstain from participation in all planning matters; Cllr.Crompton declared that he would abstain from participation in Peak Park planning matters; and Cllr.Gee declared a personal interest in planning application HPK/2005/0256.

4 Minutes of the Council meeting held on 6th April 2005
These were agreed as a correct record.

5 Open Forum
None present.

6 Police Matters
Inspector Moore outlined a number of operational issues for members’ information and responded to questions. He concluded by advising that a new team reorganisation was intended to give more time for visible policing in the village.

7 Election of Vice Chairman and Acceptance of Office
Cllr.Gee was proposed and seconded for Vice Chairman and was elected unopposed. He then signed the Acceptance of Office.

8 Election of Finance Committee
Cllrs. Crompton, Hodgson, Waterhouse and Wieteska were proposed and seconded, and duly elected.

9 Election of Recreation and Leisure Committee
Cllrs. Crompton, Hodgson, Turner and Wieteska were proposed and seconded, and duly elected.

10 Election to Hayfield Traffic Advisory Committee
Cllrs. Hodgson and Wieteska were proposed and seconded, and duly elected.

11 Election to Little Hayfield Traffic Advisory Committee
Cllr. Crompton was proposed and seconded, and duly elected. It was agreed to leave a vacancy on this Advisory Committee for the time being.

12 Election of Trustees for the Non-Ecclesiastical Charities
Cllrs. Hodgson, Mellor, Waterhouse and Wieteska were proposed and seconded, and duly elected.

13 Election of Hayfield Education Trust Representatives
Cllrs. Gee and Hodgson were proposed and seconded, and duly elected.

14 Election of Wright Turner Party Organiser
Cllr. Wieteska was proposed and seconded, and duly elected.

15 Minutes of Hayfield Traffic Advisory Committee meeting 4 April 2005 and 18 April 2005
These were deferred to the next meeting.

17 Hayfield Traffic Advisory Committee Terms of Reference
A request to extend the Committee remit to cover the whole parish was
deferred pending a view from the Little Hayfield Traffic Advisory Committee. It
was agreed that reference to Built Environment issues identified in the Parish
Plan be deleted, but it was reaffirmed that the limit of non-Council members
on this Committee be set at 10.

18 Planning Applications
a) Application by Mr.& Mrs.D.R.Gee for replacing 10 hardwood windows with UPVc at the Old Coop Building, Church Street, Hayfield (HPK/2005/0256) was supported. Cllr.Gee declared a personal interest in this application and took no part in the discussion on it.
b) Application by Ms.Roebuck & Mr.Holland for extension to front porch, first floor front bedroom extension and single storey rear extension with velux roof light at 11 Wood Lane, Hayfield (HPK/2005/0272) was supported.
c) Application by Mr.P.Cooper for two storey extension to 58 Swallow House Lane, Hayfield (NP/HPK/0405/0427) was supported.

19 DALC Circulars
Two circulars were noted. Cllr.Crompton also reported on the recent death of DALC President, Mr. Robert Munford.

20 Asbestos Survey
The Clerk presented the findings of a recent Asbestos Survey, which were noted.

21 Refurbishment of base for swings, Valley Road Recreation Field, Hayfield
The Clerk reported on revised quotations received for this work. It was agreed to request High Peak BC to price the work under their Service Level Agreement, and delegation was given to the Clerk to accept the lowest of this or quote 1. PT

22 Staff Overtime
Delegation was given to the Clerk to approve up to 10 hours total per month for urgent or extra work as necessary. PT

23 Flower Baskets
The Clerk reported on arrangements made to undertake structural assessments of street lighting columns as a prerequisite to Derbyshire CC allowing flower baskets to be attached to them. Subject to DCC approval, it was agreed to waive standing orders to allow the Clerk to order a further 8 baskets from the company that supplied similar baskets last year, and a further two were donated by Councillors Crompton and Mellor. It was also agreed that this company fix the baskets on the columns in the village as determined by the Clerk.

24 Picnic table in Valley Road Park
It was agreed to waive standing orders to allow the Clerk to order a matching picnic table to replace one which was badly damaged in the children’s area.
PT
25 Throstle Lane seat, Little Hayfield
It was agreed that the rotten slats be removed from this seat pending a further decision on the concrete supports.

26 Seats off Mill Street, Hayfield and at Bowden Bridge
It was agreed that the Clerk obtain quotes to repair these seats. PT

27 Stone wall by Lea Road Recreation Ground
It was agreed that the Clerk obtain quotes to repair this wall. PT

28 Stumps by gate to Old School Field
It was agreed that the Clerk obtain quotes to remove these stumps. PT

29 Tree stumps at Little Hayfield Recreation Ground
It was agreed to refer this matter to the next Volunteers’ clean up.

30 Claim to add bridleway from Swallow House Lane to Sett Valley trail
The Clerk referred to recent correspondence from DCC which was noted.

31 Insurance Arrangements
The Clerk advised members of the large rise in premiums from the existing insurer. It was resolved that an alternative quote from Zurich Municipal be obtained and delegation was given to the Clerk to accept the lowest quote.

32 Contract of Employment for Mr.B.Parker
It was agreed to increase Mr.Parker’s working week by 2 hours in May to September to undertake additional work, for which budget provision has been made.

33 Additional Income
The Clerk referred to a retrospective payment of interest from the Alliance & Leicester Bank following the delays experienced in opening a new deposit account.

34 Service Level Agreement for Children’s Playground Inspections
The Clerk outlined a new Service Level Agreement received from High Peak BC, which was approved.

35 Parking restriction at junction of New Mills Road and Morland View Road, Birch Vale
This urgent item was considered in view of the timescale to respond to DCC. Members supported this proposal.

36 Cooption of Parish Councillor
No request had been received to hold an election, and the Clerk was asked to advertise this vacancy for cooption to the Council. PT

37 Timetable for Council meetings for Parish Year 2005/06
A proposed timetable was considered and, following minor amendments,
agreed. The Clerk was asked to publicise these dates on the notice boards.

38 Venues for Council meetings
The Clerk presented a report detailing various options. It was resolved to hold meetings at St.John’s Church Hall, the Village Hall and the Cricket Club over the next three month’s to allow a full assessment of suitability before any decision was taken on a permanent change of venue.

39 Dog Byelaws
A detailed report of the Clerk was considered and it was resolved to refer the matter to the Recreation & Leisure Committee to make recommendations to the Council.

40 Draft terms of reference for the Finance Committee and Recreation & Leisure Committee
These were adopted, and the respective committees invited to comment
further on their detail.

41 Parish Council Newsletter
It was resolved that Councillor Crompton and the Clerk form the editorial
board for the Newsletter, and that the Clerk approach premises in the village
to ascertain the degree of consent for making it available for distribution.
Councillor Ashton was thanked for offering to do an initial print run of 500 for
the first edition, to be distributed in June.

42 Request to prune trees adjacent to Valley Road, Hayfield
The Clerk referred to a request from a resident to prune trees overhanging
Valley Road. It was resolved to ascertain if High Peak BC would give
permission for this, and if so the resident would be invited to finance the cost,
which would not be met by the Parish Council.

43 New Mills & District Volunteer Centre
It was resolved to pay a grant of £100 in recognition of the valuable work this centre performs for the residents of the parish.

44 Play & Leisure seminar
Councillors declined to accept an invitation to this event.

45 CPRE Green Planning Network
A questionnaire had already been circulated to members, and responses were given to the Clerk for returning.

46 Tidewell Village Music Residency Presentation Day
It was agreed that Councillor Crompton attend this event on 19 May. MC
47 HPBC Central Area Forum
It was agreed that Councillors Crompton and Gee attend this Forum at 7pm
on Wednesday, 11 May at Chapel Leisure Centre. MC/PG

48 Hayfield Sheepdog Trials & Country Show
A request to use the Old School Field for a Park and Ride facility on the Show
weekend was considered and it was resolved to allow free use. The Clerk was
asked to ascertain the dates involved and to advise the Show Committee of
the Council’s policy on this matter. PT

49 Hayfield Well Dressing - the War Memorial
A request to use this site from the Hayfield Well Dressing Committee was
noted, and the Clerk asked to convey the Council’s support for this initiative.
PT
50 Trafalgar Weekend 21 – 23 October 2005
This matter was deferred to a later meeting.

51 Accounts for payment
The following expenditure was approved:-

Item £_
2004/05
Premises 411.25
Community Support 27.08
438.33

2005/06
Premises 130.57
Management & Administration 994.92
Recreation and Open Spaces 3,642.01
Village Amenities 9.60
Community Support 100.00
Major Works 10,034.50
14,911.60

It was approved that the expenditure of £2,180 for a new strimmer and tree felling, originally to be met from 2004/05 budget, be met from Reserves in 2005/06.

52 Report of Borough Councillor Mellor on High Peak BC matters
Cllr.Mellor advised that the Borough was undertaking a review of the “double
rating” issue that affected parish councils.

53 Reports from the Representatives
a) Non Ecclesiastical Charities – none.
b) Hayfield Educational Trust - none.
c) Peak Park Parishes Forum – Cllr.Crompton advised of a forthcoming Parish Councils day on 8 October 2005.

54 Correspondence for noting
a) HPBC re. planning approval given to Mr.& Mrs.Chessell for two storey rear extension and first floor extension over existing ground floor extension at The Cottage, Walk Mill Road, Hayfield.
b) HPBC Corporate Plan key priorities, available on it’s website.
c) HPBC Adoption of Local Plan.

55 Chairman’s Announcements
The Chairman asked that ideas for promoting tourism in the village be passed to the Clerk for consideration at the next Council meeting. He also reminded members of the forthcoming May Queen Festival. All

Part 2 CONFIDENTIAL SECTION

56 Clerk’s Salary
The Clerk left the meeting for this item. Councillors Crompton, Gee and
Ramwell reported in accordance with Minute 166c on the new National
Agreement for Clerks’ Salaries and outlined the options for Hayfield. It was
resolved to offer the Clerk salary points 26 – 29 in the relevant salary band for
Hayfield, and to make any appropriate amendments to the Contract of
Employment in accordance with the National Model, to be effective from 1
April 2005.

57 The Old School Field
Councillors considered a letter outlining proposals affecting this site. It was
resolved not to pursue this approach, and the Clerk asked to reply
accordingly. PT
The next meeting of the Parish Council is on Wednesday, 1st June at a venue to be determined by the Clerk in accordance with Minute 38.

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