Minutes of the Council Meeting held on Wednesday 4 April 2007 at St. John’s Church Hall, Hayfield.
Present: Cllrs. M. Crompton (Chairman), E. Hodgson, M. Platt, A. Ramwell, K. Waterhouse and V. Wieteska.
Apologies for Absence received from Councillors P. Gee, J. Harvey,
L. Samuel and T. Turner.In Attendance: Clerk P.H. Thompson.
Also present: PC Pope, PCSO Jones, County Councillor E. Atkins, Borough Councillor A. Ashton and a representative of the press.
Minute Action by:
244 Declaration of Interests
Cllr.Crompton declared that any views expressed on planning matters to be preliminary only and reserved the right to a different view when representing another authority.245 Minutes of the Council Meeting held on 7 March 2007
These were agreed as a correct record.246 Affordable Housing
A presentation was given by Ms. Isabel Bellamy, DRCC, on affordable housing, who stressed in particular the necessity for a Parish Needs Survey together with available land to be able to take this matter forward. Ms. Bellamy responded to a number of questions and it was agreed to request that a Needs Survey be undertaken for Hayfield.247 Open Forum
No one present.248 Representatives
a) PC Pope gave a summary of recent crime statistics, and advised that a number of initiatives to counter anti-social behaviour were being considered, including various sports events in the summer, with HPBC staff and improvements to the Sett Valley trail with the DCC Countryside Services and the Headteacher of New Mills Secondary school, for which a grant bid had been made. In response to questions he advised that there was insufficient evidence for a Dispersal Order to be considered for the area.
b) Borough Councillor Ashton advised that:-
HPBC was hoping to arrange training sessions on Planning & Development Control matters for all councillors, including parish councillors, after the elections.
decisions on dispersing the Area Budgets under the “Going Local” initiative were expected after the elections.
the use of Youth Shelters was being assessed.
The Chairman thanked Cllr. Ashton for his support and interest in Hayfield matters and wished him well in his election campaign.
c) County Councillor Atkins spoke on several issues including:-
thanks for an excellent Wright Turner party.
objections to landfill issues.
the opening of a circuit office at St. John’s Methodist Church.
donation of £100 towards planters for the parish.249 Planning Applications
The following applications were supported:-
a) 5 Lea Road, Hayfield by R. Hayles for extension to dwelling to provide single garage and study (NP/HPK/0107/0032).
b) 3 Lea Road by Mr. & Mrs. Stables for 2 storey side extension to provide study and utility with master bedroom & ensuite above, single storey rear extension to provide dining room and new detached garage (NP/HPK/0307/0236), subject to compliance with planning guidelines.250 Reports of the Clerk
a) a request to use Old School Field for parking for the Mount Famine Fell Race was approved.
b) a grant of £352 from High Peak Community Housing towards a planter under the “Going Local” initiative was noted. The Clerk advised that permission from DCC for locating the planter at the Glossop Road entrance to the village was being sought.
c) the destruction of a public seat in the Old School Field by vandals was noted and it was resolved to replace it.
d) a new DCC mowing contract for 2007 was noted.
e) a response from Hayfield Primary School on its travel plan was noted.
f) a request from United Utilities to approve wayleaves for Little Hayfield recreation ground was approved and the Clerk and Chairman asked to sign as appropriate.
g) an offer to donate a Public Seat to replace a well worn seat at Bowden Bridge was accepted. It was agreed to order this, together with the replacement for the Old School Field, after the outcome of the “Going Local” bids when it was hoped to be able to add a third seat to the order.
h) delegation was given to the Clerk, in consultation with the Chairman, to deal with any urgent business as appropriate during the recess before next Council.251 Council meetings for 2007/08
The Clerk presented a report on proposed dates and venues for the forthcoming
Parish Year, which were agreed.252 Built Environment Advisory Committee
The draft terms of reference for the Built Environment Advisory Committee
were approved and Council nominations would be made at the next Council meeting.253 Glossop Road Bus Stop
DCC proposals to relocate this bus stop nearer the Swallow House Lane footpath were supported.254 Hayfield Gardening Club
Options received from the Gardening Club for managing its funds were noted and in principle support was given for further consideration by the Club.255 Derbyshire Aggregates Levy Grant Scheme
The Clerk reported on the availability of more grants and it was resolved to
resubmit a bid for the Old School Field development.
256 Resignation of the Clerk
This was noted and the Chairman thanked Mr. Thompson for his contribution to the Council, in particular achieving Quality Status. It was agreed to advertise for a replacement as soon as possible and delegation was given to the Chairman and Vice Chairman to consider and interview applicants.257 Accounts for payment
The following expenditure was approved:-
Item £_
2006/07
Management & Administration 117.72
Recreation and Open Spaces 576.27
Village Amenities 53.51
Allotments 90.48
Major Works 423.00
1,260.982007/08
Premises 194.32
Management & Administration 905.10
Recreation and Open Spaces 497.54
Village Amenities 500.00 2,096.96
258 Reports from the Representatives
Cllr. Crompton advised that DRCC had achieved Levels 1 & 2 for Quality Standard; and that there would be no parish representatives on the PDNPA until July when new appointments would be made.259 Correspondence
The following were noted:-
a) PDNPA exhibition for future planning policies at Chapel en le Frith Town Hall.
b) PDNPA granting of Listed Building consent for alterations at Brook House, Lane Head Road, Little Hayfield.
c) High Peak CVS Newsletter.
d) East Midlands Rural Action Plan.
e) May Queen invitation to councillors to attend the Sunday Service on 13 May.
f) Thanks from Cllr. Atkins for Wright Turner Party.260 Chairman’s Announcement
The Chairman thanked all councillors for their contributions to the Parish
Council and made special mention to Cllrs. Samuel and Turner who were not seeking
re-election.
Minutes of the Council Meeting held on Wednesday 7 March 2007 at the Village Hall, Hayfield.
Present: Cllrs. P. Gee (Chairman), J. Harvey, E. Hodgson, M. Platt, A. Ramwell, T. Turner, K. Waterhouse and V. Wieteska.
Apologies for Absence received from Councillors M. Crompton and L. Samuel.
In Attendance: Clerk P.H. Thompson.
Also present: County Councillor Atkins, Borough Councillor Ashton and a representative of the press.
Minute Action by:
226 Declaration of Interests
Cllr.Platt declared a personal and prejudicial interest in planning item 7a.227 Minutes of the Council Meeting held on 7 February 2007
These were agreed as a correct record.228 Open Forum
No one present.229 Representatives
a) Borough Councillor Ashton advised that:-
HPBC was reviewing arrangements with a view to delegating some scrutiny responsibility to Area Boards with perhaps delegated budgets.
HPBC had not finalised its views on waster management.
b) County Councillor Atkins reported on several issues including:-
possible action against Hayfield quarry.
grit bin matters.
Obscured road signs referred to Highways.
c) PC Pope sent his apologies.230 Committee Minutes
The Finance Committee minutes of 13 February 2007 were noted.
The Hayfield Traffic Advisory Committee minutes of 19 February 2007 were not available.231 Planning Applications
The following applications were supported:-
a) 55 Kinder Road, Hayfield, by Mr. L.V. Huntington for single storey kitchen extension at rear of property (HPK/2007/0113), subject to communal access at the rear not being blocked.
Councillor Platt declared an interest in the above application and left the room
during its consideration.
b) Hayfield Cricket Club for extension to provide shower area (HPK/2007/0119).
c) Hill House Farm, Edale Road, Hayfield by Mr. M. Whyatt to convert derelict stables to provide holiday let unit (NP/HPK/1206/1163).232 DALC
Four Circulars were noted.233 Reports of the Clerk
a) It was resolved to approve expenditure of up to £100 for bush roses for the Fairy Bank Road/Market Street garden area
b) Acceptance of a quote under Financial Regulation 15.2.c for tree felling at Little Hayfield was noted.
c) DCC provision of grit bins for Bank Street, Hayfield, and Station Road, Birch Vale, was noted, for which the Parish Council would now take responsibility. Advice was received that bins could not be provided for Valley Road, Hayfield, and Lanehead, Little Hayfield, as these were unadopted roads and it was resolved not to provide public bins for these sites.
d) DCC intentions to resurface Church Street and Market Street later in 2007 were noted.
e) Th appointment of the External Auditor by Audit Commission was noted.
f) A review of Quality Council Scheme was noted.
g) It was resolved not to print a leaflet for the Hayfield Festival following a poor response from local organisations, but details from those that had responded would be passed on.
h) It was resolved that the Clerk submit a planning application for the sheds on the Allotment site.
i) It was resolved to complain to HPBC on the inadequate time allowed for recent Consultations.234 Revised Model Code of Conduct for Local Authority members
This consultation document was noted.235 Appointment of Consultant
The recommendation of Finance Committee was accepted and it was resolved to appoint Mr. B. Soames on the terms outlined to act as the Council’s consultant to assist in the preparation of the Footpaths Leaflet.236 Built Environment
The decision of Finance Committee to review the Built Environment was
considered, and the Clerk was asked to prepare draft terms of reference for a
new Advisory Committee on the Built Environment for consideration at the
next Council.237 DCC Waste Management
The Clerk outlined draft proposals from DCC to add Birch Vale/Arden Quarry
to the possible list of sites for landfill as part of its waste management
development. It was resolved to advise DCC that the Parish Council opposed
this suggestion, based on the bad experience of previous uses.238 Swallow House Lane Traffic Calming
A letter from a local resident was considered and it was resolved to refer this matter to the Primary School.239 Parish Plan
A response from Hayfield Development Trust was noted.240 Accounts for payment
The following expenditure was approved:-
Item £___
Premises 101.50
Management & Administration 858.29
Recreation and Open Spaces 1,396.83
Village Amenities 48.85
Community Support 150.00
Major Works 1,850.50
4,405.97
241 Reports from the Representatives
No new information was reported.242 Correspondence
The following were noted:-
a) Letters from Tom Levitt MP and the Home Office re. the Offender Management Bill.
b) Chief Executive of HPBC re. achieving Quality Status.
c) PDNPA Statement of Community Involvement.
d) PDNPA re. Neighbour Notification.243 Chairman’s Announcement
The Chairman reminded members of the Wright Turner Party being held on the following Saturday, 10 March.The meeting ended at 8.39pm.
Minutes of the Council Meeting held on Wednesday 7 February 2007 at
St. John’s Church Hall, Hayfield.Present: Cllrs. M. Crompton (Vice Chairman in the Chair), J. Harvey, E. Hodgson, M. Platt, K. Waterhouse and V. Wieteska.
Apologies for Absence received from Councillors P. Gee, L. Samuel, A. Ramwell and T. Turner.
In Attendance: Clerk P.H. Thompson.
Also present: two members of the public and a representative of the press.Minute Action by:
201 Declaration of Interests
Cllr.Crompton declared that any views expressed on planning matters to be preliminary only and reserved the right to a different view when representing another authority. He also expressed a personal and prejudicial interest in planning item 7c.202 Minutes of the Council Meeting held on 17 January 2007
These were agreed as a correct record.203 Open Forum
Two residents expressed their concerns on a planning application on the Council agenda.204 Representatives
None were present, County Councillor Atkins and Borough Councillor Ashton having sent their apologies.205 Committee Minutes
The following were noted:-
a) Finance Committee 17 January 2007.
b) Little Hayfield Traffic Advisory Committee 18 January 2007.206 Planning Applications
The following applications were supported:-
a) 20 Highgate Road, Hayfield, by Mr. & Mrs. Greaves to create a motorcycle/cycle storage and yard, to include excavations, earthworks and changes to level to provide paved level outdoor amenity spaces (HPK/2007/0028).
b) Brook House, Lane Head Road, Little Hayfield by Mr. & Mrs. Kelly for Listed Building Consent to remove internal wall and alter porch, windows & doors (NP/HPK/0206/1146).
c) 15 Clough Lane, Little Hayfield, by Dr. G. DeLacey to demolish existing single storey kitchen & erection of new kitchen and one bedroom with ensuite shower (NP/HPK/0107/0007) (Cllr. Crompton left the meeting during discussions on this application and Cllr. Wieteska took the Chair).207 DALC
Two Circulars were noted.208 Quality Status
The Clerk reported that Hayfield Parish Council had been awarded Quality Status and arrangements were agreed for the formal presentation before the next Council meeting. Members expressed their thanks to the Clerk for his efforts in helping to achieve this goal.209 Football Field
The Clerk reported that an informative and helpful meeting had been held with representatives of the Parochial Church Council, the Parish Council and Hayfield Football Club.210 Old School Field
It was resolved to grant free use of the Field for the dates requested by the May Queen Festival Committee and the Kinder Downfall Fell Race. It was also resolved to allow the Civic Trust to locate an Information Board by the entrance to the Old School Field.211 Chapel Road Allotments Footpath
The Clerk reported that DCC had no objection to the Parish Council clearing
vegetation to improve this footpath, and it was resolved that an occasional
strimming of this path be added to the rota of summer work.212 Affordable Housing
The Clerk reported an approach from the Rural Housing Enabler of the
Derbyshire Dales & High Peak, and it was resolved to invite her to a future
meeting with a view to establishing the need for affordable housing in the
parish.213 Community Payback Scheme
The Clerk referred to a letter from the National Probation Service, and it was resolved to continue to use their services where appropriate, and in particular to seek assistance for extra clearance work in Valley Road Recreation Ground.214 Hayfield Over 60s Club
It was resolved to make a grant of £150 to this organisation approved under
s137, Local Government Act 1972.215 Calor Derbyshire Village of the Year 2007
This urgent item was considered to allow maximum time for preparation, and
it was resolved to enter this competition, and that the Clerk enlists support
from local organisations to complete the application. PT216 Little Hayfield Recreation Ground
This urgent item was considered in view of an imminent contract, and it was
resolved, following a request from a resident, to add the pollarding of a
group of willow trees to the contract of the tenderer to be appointed to
undertake other tree works on this ground.217 DCC “Scrap the Scams”
This urgent item was noted and the Clerk asked to place the Trading
Standards notices on the notice boars for this February campaign.218 Traffic Advisory Committees
The Annual Reports of the Hayfield and Little Hayfield TACs were noted, and
the Clerk was asked to thank them for their work, and to ask that outstanding
issues be brought before the Council as expeditiously as possible.219 Grit Bins
The Clerk advised of repairs necessary for two Council grit bins, and referred
to requests from residents for three new bins. It was resolved to purchase two
replacement grit bins and to refer the requests for new grit bins at Bank Street
and Valley Road, Hayfield and Lantern Pike View, Birch Vale to the County,
with an agreement that the Parish Council take responsibility for future
maintenance.
220 St. Matthew’s Church
Correspondence from the Church was noted.221 DCC Right of Way Improvement Plan
This consultation process was noted and any comments passed to the Clerk by next Council.222 Housing Market Stakeholder Conference
Cllrs. Crompton & Hodgson reported on this event that they attended.223 Accounts for payment
The following expenditure was approved:-
Item £___
Premises 13.00
Management & Administration 463.97
Recreation and Open Spaces 1,852.17
Village Amenities 612.36
Community Support 150.00
Major Works 648.66
3,740.16
224 Reports from the Representatives
No new information was reported.225 Correspondence
The following were noted:-
a) Letter from Tom Levitt MP.
b) DRCC Newsletter.
c) Kinder Trespass 75th Anniversary event.
d) Post Office network consultation.The meeting ended at 8.55pm.
Minutes of the Council Meeting held on Wednesday 17 January 2007 at
St. John’s Church Hall, Hayfield.Present: Cllrs. P. Gee (Chairman), M. Crompton, J. Harvey, E. Hodgson, M. Platt, A. Ramwell, T. Turner, K. Waterhouse and V. Wieteska.
Apologies for Absence: received from Councillor L. Samuel.
In Attendance: Clerk P.H. Thompson.
Also present: County Cllr. E. Atkins, one member of the public and a representative of the press.Minute Action by:
182 Declaration of Interests
Cllr.Crompton declared that any views expressed on planning matters to be preliminary only and reserved the right to a different view when representing another authority.183 Minutes of the Council Meeting held on 6 December 2006
These were agreed as a correct record.184 Open Forum
Mr. Divall expressed his views on a planning application in the village.At this point Cllr. Platt left the meeting.
185 Representatives
County Councillor Atkins advised on several issues including:-
a parking matter in the village, referred to PC Pope.
Hayfield quarry.
speed zones along New Mills Road towards Birch Vale.
A report received from PC Pope was read by the Clerk.186 Revised Budget 2006/07 and Draft Budget 2007/08
The Clerk presented a report approved by the Finance Committee at its
earlier meeting, and it was resolved to approve the virement for the 2006/07
Revised Budget and to accept the Draft Budget for 2007/08. This sets a
Parish precept for 2007/08 of £33,660. The recommendations of Finance Committee to give a grant of £500 towards the maintenance of Hayfield Cemetery and to bid for four schemes under the Going Local initiative were ratified.187 Planning Applications
The following applications were supported:-
a) 26 Kinder Road, Hayfield, by Mr. & Mrs. N. Reeve for a balcony and alteration to rear windows and internal alterations (HPK/2006/0930).
b) Farlands Lodge, Kinder Road, Hayfield by Mrs. J. Potts for removal of defective/unstable wall, excavation of banking area, removal of unstable ground and build new retaining wall in new position (NP/HPK/1206/1126).188 Council Meetings
The Clerk reported that it was not possible to hold Council meetings at St. Matthew’s Church Hall on Tuesdays or Thursdays and it was resolved to seek alternative accommodation to avoid clashes with the bell ringing on Wednesdays. The Clerk was asked to book the Village Hall and St. John’s Church Hall for the remaining meetings of the year. PT189 Little Hayfield Recreation Ground
The Clerk presented a plan of trees which were undermining the perimeter wall and it was resolved to obtain quotes for their removal.190 Housing market assessment conference
It was resolved that Cllrs. Gee, Crompton and Hodgson attend this event.191 Grit bin for Lanehead Road, Little Hayfield
It was resolved to support the request from local residents for DCC to supply a grit bin for this road and the Clerk was asked to write to DCC accordingly.PT192 Great Trees of Derbyshire Project
This item was noted and the Clerk asked to copy the information sheet for the
notice boards.193 LGIU Seminar
This urgent item was noted.194 DCC Right of Way Improvement Plan
This item was deferred to the next Council meeting.
195 Reorganisation of Probation Service
Councillors expressed their objections to the proposed reforms and it was
resolved that the Clerk write accordingly to the Secretary of State and local
MP. PT196 Christmas arrangements
Councillors noted the failure to provide lights in time for the ceremony and
asked that lessons be learnt from this. Other matters were referred to the
Finance Committee for consideration.197 Accounts for payment
The following expenditure was approved:-
Item £___
Premises 72.00
Management & Administration 915.48
Recreation and Open Spaces 838.88
Village Amenities 596.16
Community Support 100.00
............2,522.52
An advance for the Wright Turner Party was approved in the above figures.
198 Reports from the Representatives
a) Non Ecclesiastical Charities – Cllr. Hodgson reported that a flat rate payment was to be made to all on existing list for support.
b) Hayfield Educational Trust – Cllr. Gee reported that the next meeting was scheduled for 9 February.
c) Cllr. M.Crompton confirmed that the Rural Deprivation Forum was being wound up, and that DRCC was reducing work in High Peak as a result of reduced support fron the Borough Council.199 Correspondence
The following were noted:-
a) PDNPA Parish Survey results.
b) Local Works progress report.
c) East Midlands Airport Master Plan summary.
d) SACRE Annual Report 2005/06.200 Chairman’s Announcements
The Chairman that he wished to focus the remainder of his time in office towards improving the Quality of Life of the Senior members of our community..The meeting ended at 9.10pm.
Minutes of the Council Meeting held on Wednesday 6 December 2006 at the Village Hall, Hayfield.
Present: Cllrs. M. Crompton (Chairman), J. Harvey, E. Hodgson, M. Platt,
A. Ramwell, L. Samuel, T. Turner, K. Waterhouse and V. Wieteska.Apologies for Absence: received from Councillor P. Gee.
In Attendance: Clerk P.H. Thompson.
Also present: Chairman of the Allotments Society and a representative of the press.Minute Action by:
159 Declaration of Interests
Cllrs. Ramwell & Turner declared personal interests in the Allotment items and Cllr. Turner in the Football Field.160 Minutes of the Council Meeting held on 1 November 2006
These were agreed as a correct record.161 Open Forum
No member of the public present.162 Representatives
A report received from PC Pope was read by the Clerk.163 Committee Minutes
a) Hayfield Traffic Advisory Committee 30 October 2006 minutes were noted, and it was resolved to refer parking issues to the Police and the satnav information to Tom Levitt MP. PT
b) Little Hayfield Traffic Advisory Committee 16 November minutes were noted.
Both TACs were requested to submit a year end resume of their progress.
c) Recreation & Leisure Committee 29 November 2006 minutes were noted, and it was resolved to instal a springer in Valley Road Toddlers area.
164 Planning Applications
The following applications were supported:-
a) 7 Church Street, Hayfield, by Mr. R. Hallay for change of use from residential to class A3 restaurant (HPK/2006/0823).
b) 123 Kinder Road, Hayfield by Mr. & Mrs. Young for extension and change of use of outbuilding to provide living accommodation for dependent relative (HPK/2006/0856).
c) 25 Wood Gardens, Hayfield, by Mr. P. Herschell for two storey extension to gable end (HPK/2006/0875).165 DALC Circulars
The Clerk reported on four circulars.Cllrs. Ramwell & Turner left the meeting for the next item.
166 Allotments
The Clerk presented details of the proposed toilet facility and Mr. Webb of the Allotment Society gave supplementary information and answered questions from councillors. It was resolved that the Clerk confirm hygiene arrangements with High Peak BC and to submit a planning application for this improvement. It was also resolved to accept the proposal from the Society to increase rents to £12 per half plot, to be fixed for two years, and to set a budget of £400 for Allotment improvements.
Cllrs. Ramwell & Turner returned to the meeting.167 St. Matthew’s Church Hall
It was resolved to continue to use this Hall for Council meetings on a quarterly basis, but to change the evening from a Wednesday to avoid a clash with the bell ringers. The Clerk was asked to ascertain the options for Tuesday or Thursday. PT168 Old School Field
It was resolved that the Old School Field be used without charge:-
a) for the Kinder Trial Fell Race on 21 January 2007.
b) by the Civic Trust for accessing the sluice site.169 Community Safety
The Clerk reported on information received from High Peak BC.170 HPBC “Going Local” Programme 2007
It was agreed to refer this item to the Finance Committee for its budget deliberations.171 Derbyshire Rural Community Council
It was resolved to support the proposed newsletter for one year.172 Big Lottery Breathing Spaces
The Clerk outlined a proposed woodland planting scheme for Little Hayfield
and it was resolved to submit an application for lottery grant for new planting, and
seek quotes for felling perimeter trees that are damaging the boundary wall. PT173 Land Registration
It was resolved that the Clerk submit an application to register the Council’s
land ownership of the War Memorial garden and Beevers Green, Hayfield.174 West Derbyshire & High Peak Greenway Strategy
This DCC initiative was noted and councillors were asked to pass on
proposals to the Clerk by 13 December.175 Fly Posting
It was agreed that an appeal be made in the next newsletter requesting a
stop this intrusive eyesore, and that any examples be referred to HPBC.176 Derbyshire Fire & Rescue Service Integrated Risk Management Plan
Councillors were asked to submit their views to the Clerk by Christmas.177 Accounts for payment
The following expenditure was approved:-
Item £___
Premises 137.50
Management & Administration 904.21
Recreation and Open Spaces 843.66
Village Amenities 205.12
Allotments 88.50
Major Works 11,162.50 13,341.49
178 Reports from the Representatives
a) Non Ecclesiastical Charities – Cllr. Hodgson reported that matters were progressing satisfactorily.
b) Hayfield Educational Trust – no report.
c) Cllr. M.Crompton advised that the Rural Deprivation Forum was being disbanded and replaced by the Affordable Housing Forum.
179 Correspondence
The following were noted:-
a) PDNPA Annual Report 2005/06.
b) PDNPA planning application for 5 Lea Road, Hayfield, withdrawn.
c) PDNPA planning application for 26 Lea Road, Hayfield, granted, subject to conditions.
d) PDNPA planning application for Farlands Lodge, Kinder Road, Hayfield, granted, subject to conditions.
e) PDNPA Design Guide Supplementary Planning Document available on the web site www.peakdistrict.gov.uk.
f) HPBC Affordable Housing Supplementary Planning Document available on the web site www.highpeak.gov.uk.
g) HPBC event for prospective councillors in the May elections at 6.00pm on 30 January 2007 at Chapel en le Frith Council Offices.
h) DCC planning application for the proposed New Multi-Purpose Building with Bus Station and Associated Facilities at Station Road, Hayfield (Ref. CD1/0705/67) has been withdrawn.
i) DCC Minerals & Waste Development Framework Inspector’s Report available on the web site www.derbyshire.gov.uk.
j) DRCC Annual Review.
k) Derbyshire Constabulary Final Merger Consultation Report.
l) High Peak CVS News.180 Chairman's Announcements
The Chairman reminded members of the forthcoming Christmas Lights switch on.At this point a resolution was passed to exclude the public for a confidential item under SO 29.1.
Cllr. Turner left the meeting.
181 Football Field
The Clerk referred to recent correspondence concerning the football field and it was resolved that the Chairman and Clerk represent the Parish Council in any discussions with the PCC.
The meeting ended at 8.57pm.
Minutes of the Council Meeting held on Wednesday 1 November 2006 at St. Matthew’s Church Hall, Hayfield.
Present: Cllrs. P. Gee (Chairman), M. Crompton, J. Harvey, M. Platt,
A. Ramwell, L. Samuel, T. Turner, K. Waterhouse and V. Wieteska.Apologies for Absence: received from Councillor E. Hodgson.
In Attendance: Clerk P.H. Thompson.
Borough Councillor A. Ashton and County Councillor E. Atkins were also present, together with PC Pope and a representative of the press.
Minute Action by:
135 Declaration of Interests
Cllr.Crompton declared that any views expressed on planning matters to be preliminary only and reserved the right to a different view when representing another authority, and also declared an interest in the Village of the Year item. Cllr. Gee declared a personal interest in a planning matter.136 Minutes of the Council Meeting held on 4 October 2006
These were agreed as a correct record.137 Open Forum
No member of the public present.138 Representatives
PC Pope reported on recent crime statistics and advised that the police were working closely with DCC Youth Service to counter nuisance problems.Cllr. Ashton advised on a number of issues including:-
a second “Going Local” Initiative.
Democracy Week in schools
an assessment of Charter Marks by the borough.
Rural refuse collection issues.County Councillor Atkins advised on several issues including:-
signage to the Station Road car park.
Gully emptying in Cote Lane.
Litter bins in the village.
She also gave the Garden Competition results and presented the Parish Council with a cheque for £100 for the purchase of spring bulbs, for which the Chairman thanked her.139 Planning Applications
The following applications were supported:-
a) Thwaites plc for new window opening within front elevation at The Sportsman, Kinder Road, Hayfield (HPK/2006/0715).
b) Mr.& Mrs. S. Renshaw for rear conservatory at 2 Wood Lane, Hayfield (HPK/2006/0751).
c) S.& N. Pub Enterprises for pub signage and associated lighting at Bulls Head, 2 Church Street, Hayfield (HPK/2006/0740), together with Listed building consent for 6d (HPK/2006/0743).
d) S.& N. Pub Enterprises for new ballustrades on top of existing dwarf wall at Bulls Head, 2 Church Street, Hayfield (HPK/2006/0788) together with Listed building consent for 6f (HPK/2006/0789).
At this point the Chairman left the room; Cllr. Crompton in the Chair.
e) Mr. & Mrs. Gee for rear conservatory at 6 Chendre Close, Hayfield (HPK/2006/0799).
Cllr. Gee returned and resumed the Chair.
An application by Mr. & Mrs. R. Hayles for single storey side extension to provide single garage with loftspace and new study at 5 Lea Road, Hayfield
(NP/HPK/0906/0878) was opposed on the grounds that the garage was out of proportion to the rest of the building.
An application by Mr. S. Barlow for a single storey extension to side and rear and window alterations at 33/35 Kinder Road was also opposed on grounds that a change of use was not being declared.140 DALC
The Clerk reported on one circulars detailing the Regulatory Reform (Fire Safety) Order 2005 and it was resolved that the Clerk be named as the responsible officer for this purpose.141 Council Office
The Clerk reported on the acceptance of a quote for roof repairs to Council Office in accordance with Financial Regulation 15.2.c.142 Valley Road Recreation Ground
The Clerk reported on quotes received to install drainage and a new footpath
in accordance with Financial Regulation 15.2.b.It was resolved to accept the lowest quote.143 Village of Year Competition
The Clerk presented feedback from DRCC on the Council's participation and it was resolved to use the £100 prize for IT developments.144 Allotments
It was resolved to adopt an amendment to the Allotment Agreement, put forward by the Allotment Society, for plots let after January each year.145 Garden Areas
It was resolved to spend up to £200 on perennial plants and bulbs for the large planter, wall baskets and garden areas.146 Laptop
The Clerk outlined the merits of acquiring a Laptop for Council business, and it was resolved to approve a purchase on the terms outlined.147 Annual Meeting of the Parish Council
It was resolved that in view of the date for Council Elections in 2007, the date for the Annual Meeting of the Parish Council be Wednesday 16 May.148 Village Interpretation Board
Consideration was given to moving the Village Interpretation Board on Station Road if this complemented the new information boards being installed by the Civic Trust. The Clerk was asked to consult the Civic Trust on this matter. PT149 Christmas Arrangements
The Clerk confirmed that the Christmas lights Switch On would be 7.15pm on Friday 8 December and the terms to hire Thornsett Band were agreed.150 Audit of Accounts
The Clerk reported that the Audit Commission had completed the Audit of
Accounts for year ending 31 March 2006 which recommended that the cover
for Fidelity Insurance be increased. It was agreed that the Clerk respond
to the Audit Commission to outline the Council's views and reconcile this
matter. It was also resolved to charge £2.00 for copies of the Annual Return.
PT
151 Budget Report
The Clerk presented an update on the Budget for 2006/07, which was noted and the virement approved.152 Hayfield Cemetery
A request from the PCC for grant aid for the maintenance of Hayfield Cemetery was considered, and it was resolved that the Clerk obtain more details from the PCC to allow an informed decision to be made. PT153 Drinking in public places
Consideration was given to the problems caused by youths drinking in public
places in the parish, and the options available to address this matter. It was
resolved that the Clerk write to the Borough Council and Police to seek
advice. PT154 Quality Status
It was resolved to apply for Quality Status, and it was agreed that the
Chairman and Clerk complete the necessary paperwork. PG/PT155 Accounts for payment
The following expenditure was approved:- Item £___
Premises 150.11
Management & Administration 1,084.67
Recreation and Open Spaces 668.44
Village Amenities 1,745.42
Allotments 96.03
Major Works 1,703.75
5,448.42
156 Reports from the Representatives
a) Non Ecclesiastical Charities –Cllr. Ramwell was proposed, seconded and duly elected to serve as a trustees of this Charity. It was also permitted that future meetings be held in the Council Office.
b) Hayfield Educational Trust – Cllr. Platt reported that the next meeting would be held in January 2007.
c) Cllr. M.Crompton reported on various bodies including PDNPA, DRCC, and DRDF matters.157 Correspondence
The following were noted:-
a) PDNPA notification that the planning application for an extension at 6 Glossop Road, Hayfield, has been granted, subject to conditions.
b) DCC advice that the Minerals Site Allocations Development Plan is available on its web site.
c) arrangements from the Hayfield Royal British Legion for the
Remembrance Day parade on Sunday, 12 November.
d) arangements for the Oakleaf Remembrance Service on Sunday 19 November at Belper.158 Chairman's Announcements
The Chairman referred to a remembrance service at the War Memorial on 11 November and associated events in the village.The meeting ended at 9.04pm.
Minutes of the Council Meeting held on Wednesday 4 October 2006 at St. John’s Methodist Church Hall, Hayfield.
Present: Cllrs. P.Gee (Chairman), M.Crompton, J.Harvey, M.Platt, L.Samuel, K.Waterhouse and V.Wieteska.
Apologies for Absence: received from Councillors E.Hodgson, A.Ramwell and T.Turner.
Borough Councillor A.Ashton also sent apologies.
In Attendance: Clerk P.H.Thompson.
County Councillor E. Atkins was also present, together with a representative of the press and a member of the public.
Minute Action by:
115 Declaration of Interests
Cllr.Crompton declared that any views expressed on planning matters to be preliminary only and reserved the right to a different view when representing another authority.116 Minutes of the Council Meeting held on 30 August 2006
These were agreed as a correct record.117 Presentation by Rachel Billings, Groundwork
Ms. Billings explained her role working with local communities and detailed the varied types of jobs that are tackled. She responded to a number of questions raised. The Chairman asked that the Recreation & Leisure and Old School Field Committees assess the opportunities for using Groundwork, and thanked Ms. Billings for her excellent presentation.118 Open Forum
No matter was raised.119 Representatives
County Cllr. Atkins advised on several issues including:-
complaints received on condition of road in front of war memorial. She confirmed that this was not an adopted highway, and was therefore not the responsibility of the County Council.
donation of bulbs for planting in the parish.
reminder to HPBC to maintain footpath from Swallow House Lane to Glossop Road on behalf of DCC.
thanks to Cllrs. Ramwell & Turner for assisting in the Gardening Competition.120 Minutes
The Minutes of the Hayfield Traffic Advisory Committee meeting 12 June
2006 and Little Hayfield Traffic Advisory Committee meeting 21 September
were noted.121 Planning Applications
The following applications were supported:-
a) T. & M. Proctor for two storey extension to rear for extended bedroom & kitchen at 6 Glossop Road, Hayfield (NP/HPK/0706/0699).
b) Mrs. J. Potts for two storey side extension to replace existing single storey extension at Farlands Lodge, Kinder Road, Hayfield (NP/HPK/0906/0823).
c) Mr. A. Howe & Miss S. Lomas for extension to dwelling, replacement garage and resiting of shed at 26 Lea Road, Hayfield (NP/HPK/0906/0818).122 DALC
It was resolved that Cllrs. Crompton, Gee, Ramwell and Wieteska attend the
Chairmanship Training Advance Module; that Cllrs. Crompton & Samuel together with the Clerk attend the Planning System training course; and that Cllr. Crompton attend the Derbyshire Constabulary Annual Parish Councils’ evening.
Two DALC circulars were also noted.123 Public Seats
The Clerk advised of two badly damaged seats at the end of Highgate Road and top of Meadows Road. It was resolved to dismantle the former and that the Clerk report back after assessing repairs necessary for the latter. PT124 Allotments
A request from the Allotment Society for further expenditure at the Allotments was considered. The Clerk was asked to obtain more details. PT125 Old School Field
A request from Hayfield Scouts to burn tree cuttings in the Old School Field arising from clear up work by the Civic Trust was rejected.126 Play Seminar
An invitation to attend a play seminar was referred to the Chairman of Recreation & Leisure Committee. AR127 Remembrance Day
It was resolved to make a payment of £30 under s137 to the Hayfield Royal
British Legion.128 Satellite Navigation Routes
Correspondence from Tom Levitt MP regarding satellite navigation routes was considered, and it was resolved to refer the matter to the Traffic Advisory Committees before responding. H/LH TACs129 Request for Residents Parking
This matter was raised by County Cllr. Atkins and it was resolved to refer it to
the Hayfield TAC for consideration. HTAC130 Road surface in front of War Memorial
The badly deteriorating road surface in front of the War Memorial was
considered and it was resolved that the Clerk write to the respective
frontagers to determine their liability and responsibility for dealing with this
matter. PT131 Christmas Arrangements
A letter from the May Queen Festival Committee was considered and it was
resolved to support the proposal to switch on the Christmas tree lights on 8
December. It was also resolved to waive Financial Regulation 15.2 and to
instruct the Clerk to order a 24ft Christmas tree from the supplier used last
year. PT132 Accounts for payment
The following expenditure was approved:-
Item £___
Premises 42.50
Management & Administration 588.89
Recreation and Open Spaces 560.45
Community Services 30.00 1,221.84133 Reports from the Representatives
a) Non Ecclesiastical Charities –Cllrs. Crompton & Gee were proposed, seconded and duly elected to serve as additional trustees of this Charity.
b) Hayfield Educational Trust – Cllr. Gee reported that a recent meeting had been held and a backlog of issues were being addressed.
c) Cllr. M.Crompton reported on various bodies including DALC, PDNPA, DRCC, DRDF and PPPF matters.134 Correspondence
The following were noted:-
a) HPBC advice that an appeal has been made against refused planning permission for alterations at Meadows Farm, Ridge Top Lane, Hayfield.
b) PDNPA advice that the planning application for extension to dwelling, replacement garage and resiting of shed at 26 Lea Road, Hayfield, has been refused.
c) DCC Local Transport Plan 2001 – 06 Delivery Report has been submitted to Department for Transport and is available on its website.
d) Hope Valley & High Peak Transport Partnership celebrates its 10th anniversary with events at Edale on Saturday 7 October.
e) DCC Young Achievers Award request nominations by 27 October.
f) Draft East Midlands Regional Plan.The meeting ended at 8.57pm
Minutes of the Council Meeting held on Wednesday 30 August 2006 at the Village Hall, Hayfield.
(NB Replacing the September meeting)
Present: Cllrs. J.Harvey, M.Platt, A.Ramwell, K.Waterhouse and V.Wieteska.
Apologies for Absence: received from Councillors P.Gee, M.Crompton, and E.Hodgson.
In Attendance: Clerk P.H.Thompson.
A member of the press was also present.Minute Action by:
98 Appointment of Chairman
In the absence of the Chairman and Vice Chairman, it was proposed, seconded and agreed that Cllr. Ramwell chair this Council meeting.99 Declaration of Interests
None was declared.100 Minutes of the Council Meeting held on 2 August 2006
These were agreed as a correct record.101 Open Forum
No member of public present.102 Representatives
No representative was present.103 Planning Applications
The following applications were supported:-
a) Mr. P. Leach for two storey extension & front porch at 4 Meadows Road, Hayfield (HPK/2006/0593).
b) L. & P. Evans for garden & parking area for cottages 34 – 48 Glossop Road, Little Hayfield (NP/HPK/0806/0712).104 DALC Circulars
Two Circulars and training arrangements were noted.105 Derbyshire Village of the Year
The Clerk reported that Hayfield had won the ICT Category.106 Dogs on Lead Regulations
The Clerk reported on options for taking forward this initiative. It was resolved to obtain signs for Dogs on Lead for the four recreation areas in Hayfield and Little Hayfield and to erect No Dogs notices for the Toddlers Play areas. It was also agreed to waive FR 15.2.a and the Clerk was asked to obtain these notices from County Sign Services at DCC.107 Grit Bins
The Clerk reported that the grit bin at Vicarage Lane, Hayfield, had been repaired, and that in view of the cost of this, replacements rather than repairs be considered in future.108 Old School Field
The Clerk reported that planning approval had been given for the proposed works at the Old School Field, including a new path and hard and soft landscaping to rear of scout hut. This permission requires work to start by 31 July 2009.
The Clerk also reported that the well wall would be rebuilt in September. In view of the large drop that would be exposed by the removal of shrubs, it was resolved to erect a safety fence parallel to this wall.109 Valley Road Recreation Ground
The Clerk reported on a recent playground inspection by High Peak BC and it
was resolved to ask the Parks Development Officer to arrange the repairs that
had been identified.
The Clerk also tabled a draft specification for proposed drainage and path works at Valley Road Recreation Ground prior to circulation and these were approved.110 Travel Allowance
The Clerk updated members on proposals by the Standards Board approved
by High Peak BC and it was resolved that Hayfield PC members and officers
be paid the same rate for using their own car on official business, and that this
be set at the limit of tax free payments allowed by HM Revenue and Customs.
111 PDNPA Design Guidance Workshop
It was resolved that Cllr. Gee attend this if convenient.112 Accounts for payment
The following expenditure was approved:-
Item £___
Premises 210.96
Management & Administration 951.21
Recreation and Open Spaces 1,783.50
Village Amenities 205.51
Community Services 150.00 3,301.18113 Reports from the Representatives
None present.114 Correspondence
The following were noted:-
a) High Peak Community Housing Eco-Management & Audit Scheme.
b) Derbyshire Dales & High Peak Community Strategy 2006-09 and newsletter.
c) HPBC Annual Report & Performance Plan.
d) Policing Derbyshire Annual Report 2005-06.
e) HPBC advice that an appeal has been made against refused planning permission for two detached dwellings at rear of 68 New Mills Road, Hayfield.
f) Chapel en le Frith Mobile Physiotherapy Service thanks for grant.
g) HPBC Central Area Forum, 7.00pm on Thursday 7 September at New Mills High School.The meeting ended at 8.10pm.
Minutes of the Council Meeting held on Wednesday 2 August 2006 at St.Matthew’s Church Hall
Present: Cllrs. P.Gee (in the Chair), M.Platt, A.Ramwell, L.Samuel, K.Waterhouse and V.Wieteska.
Apologies for Absence: received from Councillors M.Crompton, J.Harvey and E.Hodgson.
In Attendance: Clerk P.H.Thompson.
PC Pope and County Councillor E. Atkins were also present.Minute Action by:
77 Declaration of Interests
None was declared.78 Minutes of the Council Meeting held on 5 July 2006
These were agreed as a correct record.79 Open Forum
No member of public present.80 Representatives
a) PC Pope outlined recent incidents in the parish, and expressed disappointment that little interest had so far materialised for Neighbourhood Watch schemes. It was agreed to publicise this in the next newsletter and target a public meeting later in the year.
b) County Councillor Atkins advised on several issues including:-
slow progress on replacing the railings in Valley Road.
Cllr. Roger Wilkinson of Glossop had been appointed as the County’s representation on the Hayfield Education Trust.
Likely action by DCC on the working hours at Hayfield Quarry.81 Planning Applications
The following applications were supported:-
a) Mr. D. Thwaites for rear toilet extension at The Sportsman Public House, Kinder Road, Hayfield (HPK/2006/0543).
b) Mr. & Mrs. T.Owen for two storey NE side extension to replace boiler room & porch, and removal of existing SW porch & dormer for extension/conservatory at Birch Hall, New Mills Road, Birch Vale (HPK/2006/0546).82 DALC Circulars
Two Circulars were noted.83 Dogs on Lead Regulations
The Clerk reported on the recent new regulations, and advised that their application required rigorous enforcement. He also advised of possible implications in the short term of HPBC’s dog fouling byelaws. It was resolved to install new notices requesting dog owners to respect children’s play areas, and the Clerk was asked to report back on further details.84 Council Office Repairs
The Clerk reported that the High Peak Conservation Officer had advised that
the Council Office gutters be replaced with cast aluminium rather than plastic
fittings, and it was resolved that this be specified when quotes were sought.85 Finger posts for Old School Field
The Clerk reported that HPBC had offered £750 towards new finger post
signs for the Old School Field under their Environmental Improvements
initiative. It was resolved to accept this; to meet the balance of cost from
Reserves; and to ask HPBC to fit an extra collar for possible future use.86 Valley Road Recreation Ground Matters
The Clerk raised a number of issues:
a) it was agreed that the deposit for tennis be dispensed with in the light of recent vandalism.
b) it was noted under Financial Regulation 15.2.c that a quote had been accepted for a replacement litter bin for the skateboard park area.
c) it was resolved that the purchase of a new springer be suspended in view of the extra costs required for a new base, and that the Clerk consult the Toddlers’ Group on alternative options for equipment.
d) it was noted that a badly damaged seat by the tennis court had been condemned at a recent inspection by HPBC and subsequently removed. It was resolved to waive Financial Regulation 15.2 in order to purchase a Georgian cast iron seat from Streetmaster, being the standard agreed at the October 2005 Council (Min. 173).
e) it was reported that an ash tree had been badly damaged in recent high winds, and urgent repairs were in hand on safety grounds using the firm that won the Council’s last tree contract.
f) in view of recent information from DCC it was agreed that the proposed footpath surfacing exclude the footpath beyond the bridge.87 Annual Return
The Clerk presented the Annual Return for 2005/06, detailing the Statement
of Accounts, Statement of Assurance and Internal Audit Report, which were
all approved.88 Waste Management Development
The Clerk reported that a possible site in the parish had been withdrawn, and DCC plans were noted.89 Derbyshire Village of the Year
It was agreed that Cllrs. Gee and Ramwell attend the forthcoming presentation on 16 August at Ashover Village Hall.90 Chapel en le Frith Physiotherapy Service
It was resolved to make a grant of £25 to the Chapel en le Frith Physiotherapy
Service.91 Footpath Proposal
A proposal received from DCC for adding a right of way from Footpath 51 to
Bridleway 53, through Elle Bank Wood was supported.92 Affordable Warmth Strategy
A Consultation on Affordable Warmth Strategy 2006-09 by HPBC &
Derbyshire Dales was supported and noted.93 War Memorial
The Chairman reported on arrangements for receiving and displaying wreaths
at the War Memorial, and it was agreed that he speak to Mr. Albert Knowles,
President of the Hayfield Royal British Legion, on the matter.94 Accounts for payment
The following expenditure was approved:-
Item £___
Premises 28.50
Management & Administration 562.24
Recreation and Open Spaces 1,187.93
Village Amenities 352.50
Allotments 264.73
Community Services 25.00 2,420.9095 Reports from the Representatives
a) Non Ecclesiastical Charities – Cllr. Waterhouse presented a progress report, and a request for two more nominations from the Parish Council for Trustees was deferred to the next meeting. It was agreed to permit the next meeting to be held in the Council office.
b) Hayfield Educational Trust – Cllr. Gee reported that the next meeting of the Trust had not yet been arranged.96 Correspondence
The following were noted:-
a) questionnaire from Sett Valley Group.
b) PDNPA planning permission granted for extension at 22 Glossop Road, Hayfield.
c) Thanks from New Mills & District Volunteer Centre for grant.
d) Thanks from Hayfield Royal British Legion.
e) PDNPA fact sheet on possible breach of planning concerns.
f) Thanks from Civic Trust for continuing support of Pro Loco competition.
g) Acknowledgement from Home Office re. police reorganisation.
h) HPBC free football coaching in Hayfield on 21 August.
i) HPBC draft policy on Gambling Act available on HPBC web site.97 Chairman’s Announcements
The Chairman asked that a letter of thanks be sent to the Well Dressing Committee for the excellent display recently held.
Minutes of the Council Meeting held on Wednesday 5 July 2006 at the St. John’s Church Hall
Present: Cllrs P.Gee (in the Chair), J.Harvey, E.Hodgson, M.Platt, A.Ramwell, L.Samuel, T.Turner, K.Waterhouse and V.Wieteska.
Apologies for Absence: received from Councillors M.Crompton,.
In Attendance: Clerk P.H.Thompson.
County Councillor E. Atkins and Borough Councillor Ashton were also present, together with a representative of the press.
Minute Action by:
55 Declaration of Interests
None was declared.56 Minutes of the Council Meeting held on 7 June 2006
These were agreed as a correct record.57 Open Forum
No member of public present.58 Representatives
a) County Councillor Atkins advised on several issues including:-
thanks for enjoyable visit to the Hog Roast.
entries for children’s garden competition.
b) Borough Councillor Ashton reported on:-
a possible grant to the Cricket Club for security works.
A possible grant to the Parish Council for finger signs to the Old School Field.
Likely objections to the proposed bridleway linking to Swallow House Lane to the Sett Valley Trail.
Noise issues atHayfield quarry.
c) PC Pope sent his apologies.59 Committee Minutes
The following were noted:-
a) Little Hayfield Traffic Advisory Committee meeting 1 June.
b) Recreation & Leisure Committee meeting 21 June.
c) Old School Field Advisory Committee 27 June, on which Councillors agreed to assess options to use volunteers in due course.60 Planning Applications
The following applications were supported:-
a) Mr. & Mrs. R. Walker for two storey extension to out building to form living accommodation for dependent relative at Swallow House Cottage, Swallow House Lane, Hayfield (HPK/2006/0435).
b) Hayfield Parish Council for new hard and soft landscaping to slope to rear of scout hut, formation of new footpath and resurfacing of existing footpath at Old School Field, Hayfield (HPK/2006/0480).
c) Mr. A. Howe & Miss S. Lomas for part two storey/single storey rear extension and single storey side extension; replacement detached garage and resiting of shed at 26 Lea Road, Hayfield (NP/HPK/0606/0592).61 DALC Circulars
Two Circulars were noted. It was agreed that Councillors Gee and Wieteaska, together with the Clerk attend the Quality Trail seminar on 26 July.62 Land Registration
The Clerk reported that this had been completed for the Council Office and Memorial Gardens.63 Public Seat
The Clerk reported that the PDNPA was the landowner of the site preferred
for the location of a public seat by Mrs. Oskooi, and that a site meeting had
been successfully held. It was agreed that the Council make arrangements to
purchase the seat for installation by Mrs. Oskooi in due course.64 Acceptance of quotes
The Clerk reported under Financial Regulation 15.2.c of a quote accepted for
a new springer unit for the Toddlers Play area, Valley Road recreation ground.65 Central Area Forum
It was agreed that any nominations for Chair & Vice Chair of Central Area
Forum be passed to the Clerk by 10 July.66 Waste Management Development
It was agreed to defer consideration of this matter to the next meeting.67 PDNPA Parishes Day
It was agreed that Cllr. Gee attend this event.68 PDNPA Communications Survey
It was resolved that the Chairman and Clerk complete this questionnaire.69 Hayfield Royal British Legion
It was resolved to accept the request from the Royal British Legion to manage the wreaths for the Remembrancetide ceremony. The Clerk was asked to report if any potential staffing implications arose.70 Derbyshire Police Reorganisation
Feedback from the recent conference was considered, and the Clerk was asked to forward the Council’s views to the Home Secretary.
71 Well Dressing
Proposals for a proposed notice from the Well Dressing Committee were
considered. It was resolved to request an amendment to this notice, alert
HPBC to the situation, and ask that the War Memorial garden be kept
unlocked.72 Help Shape the Future: PDNP Management Plan
It was agreed that the Clerk respond to this document, and that Cllr. Crompton be asked to assist.
73 Accounts for payment
The following expenditure was approved:-Item £_
Premises 40.50
Management & Administration 581.71
Recreation and Open Spaces 1,311.59
Village Amenities 540.07
Allotments 84.60
Community Services 250.00
2,808.47Councillors approved the payment of overtime to Mrs. H. Taylor and asked
that a letter of thanks be sent for her excellent floral displays.74 Reports from the Representatives
a) Non Ecclesiastical Charities – it was resolved to permit the next meeting to be held in the Council office.
b) Hayfield Educational Trust – Cllr. Gee reported that he had received a copy of the Trust’s Governing Document; that certain failures would be addressed at the next meeting; and that Cllr. Hodgson be thanked for her work on behalf of the Trust.75 Correspondence
The following were noted:-
a) Thanks from Kinder Trog organisers for use of Old School Field.
b) DCC re temporary road closure of Kinder Road from Market Street to Cote Lane.
c) HPBC Central Area Forum on 19 July.
d) Derbyshire Police Authority Annual Report 2005/06.
e) DCC Minerals Site Allocations Development Plan Document.
f) DCC re Public Bridleway no 89 Swallow House Lane to Sett Valley Trail.
g) Thanks from Kinder Kids for grant.
h) Invitation to New Mills & District Volunteer Centre AGM followed by a presentation.
i) HPBC Local Plan Housing Restraint SPD and Sustainability Appraisal available for public consultation until 10 August on HPBC web site and council offices.
j) PDNPA has advised that the planning application for parking at 34 – 48 Glossop Road, Little Hayfield, has been withdrawn.76 Chairman’s Announcements
The Chairman passed on an invitation from the Well Dressing Committee to all councillors to attend the Blessing of the Wells on 16 July, and reminded them of other forthcoming events in the Hayfield Festival.
Minutes of the Council Meeting held on Wednesday 7 June 2006 at the Village Hall, Hayfield.
Present: Cllrs M.Crompton (in the Chair), J.Harvey, E.Hodgson, M.Platt, A.Ramwell, K.Waterhouse and V.Wieteska.
Apologies for Absence: received from Councillors P.Gee, L.Samuel and T.Turner.
In Attendance: Clerk P.H.Thompson.
County Councillor E. Atkins, was also present, together with a representative of the press and 7 members of the public.
Minute Action by:
33 Declaration of Interests
Cllr. Cllr. Crompton declared a non-prejudicial interest in all Peak Park planning matters and a personal and non-prejudicial interest in Planning Application HPK/2006/0391.34 Minutes of the Council Meeting held on 3 May 2006
These were agreed as a correct record.35 Open Forum
No member of public present.36 Representatives
a) PC Pope sent his apologies and the Clerk read out his report, which detailed a number of minor incidents at the May Queen Festival and others in the village, including a significant reduction in problems at the bus station at weekends.
b) No Borough Council representatives were present.
c) County Councillor Atkins advised on several issues including:-
DCC were to repair the damaged railings on Valley Road.
thanks for enjoyable visit to May Queen Festival.
options to engage with Volunteers.
speeding motorists.
Arrangements for forthcoming competitions.37 Minutes of the Hayfield Traffic Advisory Committee meeting 8 May
These were noted.38 Planning Applications
The following applications were supported:-
a) two storey rear extension with extended kitchen below and bedroom above at 3 Fishers Bridge, Hayfield, subject to light assessment for adjoining properties.
b) extension comprising a ground floor link between property and its adjacent garage to form office/playroom at 3 Barnsfold Court, Hayfield.
c) retrospective application for balcony to rear first floor at 32 Kinder Road, Hayfield, subject to HPBC considering a consistent style,
d) single storey extension to existing hall on front elevation of house at 22 Glossop Road, Hayfield.
e) provide garden & parking area for cottages 34 – 48 Glossop Road, Little Hayfield.
The application for first floor extension to include balcony at 14a Cote Lane, Hayfield was opposed on a number of grounds.
39 DALC Circulars
Three Circulares were noted. It was agreed that Councillors advise the Clerk if they wish to attend the Training Day on 29 July and the Quality Trail on 26 July.40 Derbyshire Village of the Year 2006
The Clerk reported that Hayfield had been assessed for this competition and that a number of village representatives gave a good impression to the judges.41 Hayfield Non-Ecclesiastical Charities
The Clerk advised that the Treasurer of this Charity had responded to a number of issues raised, and it was agreed that these be pursued by the appointed Trustees. It was also confirmed that appointments were made for three years, and it was agreed to endorse those made at the 2005 Annual Meeting.42 Hayfield Development Trust
A request was considered for a Parish Council representative to be appointed to this body in a non-Trustee capacity, and Councillor Crompton was proposed and seconded and duly appointed.43 HPBC Area Environmental Improvements
Consideration was given to this urgent item as HPBC required a response the following week. It was resolved that the Clerk respond with suggestions for finger post signs for the Old School Field; more planters; wall copings by Council Office; and tennis court refurbishment.44 Final Accounts 2005/06
The Clerk submitted a report outlining the 2005/06 Outturn, and it was
resolved to approve these Accounts, subject to audit, and transfer those sums
identified to Specific Reserves.45 DALGS grant applications
The Clerk reported that these had been unsuucessful. However, it was resolved to proceed with planning permission for the Old School Field, for which an additional fee is payable, and the Clerk was asked to obtain quotes for drainage works and footpath for Valley Road Recreation Ground.46 Derbyshire Police Reorganisation
Responses from Tom Levitt, MP, on this matter were noted.47 Local Council Liaison
It was agreed that councillors complete the survey for the Clerk to submit an
overall response to HPBC. The next meeting of this group on on Thursday, 20
July, was noted.48 New Mills & District Volunteer Centre
It was resolved to make a grant of £100 to this organisation approved under
s137, Local Government Act 1972.49 Hayfield Royal British Legion
A letter from the outgoing secretary was considered and it was resolved that50 Digital Parish Group
Cllr. Crompton presented a report on the progress of this Group, and outlined
the support being received from High Peak BC for developments in the
village.51 Accounts for payment
The following expenditure was approved:-Item £_
Premises 154.66
Management & Administration 890.61
Recreation and Open Spaces 1,428.53
Village Amenities 107.89
Allotments 10.00
Major Works 67.50
2,659.1952 Reports from the Representatives
a) Non Ecclesiastical Charities - none.
b) Hayfield Educational Trust – Cllr. Platt reported that a meeting had been arranged for the Trustees.
c) Cllr. M.Crompton reported on a number of matters including Peak Park and Development Trust matters.53 Correspondence
The following were noted:-
a) Peak District Rural Deprivation Forum Affordable Housing Plan of Action.
b) Peak Park Parishes’ Forum News.
c) DCC advising that the Final Derbyshire Local Transport Plan has been published and is available on their web site.
d) HPBC Central Area Forum meeting considering “Provision for Young People” at 7.00pm on Thursday 15 June at Whaley Bridge Primary School.
e) Charter 88 newsheet.
f) HPBC re adoption of Statement of Community Involvement.54 Chairman’s Announcements
The Chairman congratulated the May Queen Festival Committee for another wonderful event and asked that the Clerk pass these on the Council’s thanks.
Minutes of the Annual Council Meeting held on Wednesday 3rd May 2006 at St. Matthew’s Church Hall, Hayfield.
Present: Cllrs A.Ramwell (in the Chair), M.Crompton, P.Gee, J.Harvey, M.Platt, L.Samuel, T.Turner, K.Waterhouse and V.Wieteska.
Apologies for Absence: received from Councillor E.Hodgson.
In Attendance: Clerk P.H.Thompson.
County Councillor E. Atkins, Borough Councillor A. Ashton and PC D. Pope were also present, together with a representative of the press.
Minute Action by:
1 Election of Chairman and Acceptance of Office
Cllr.Gee was proposed and seconded for Chairman and was elected unopposed. He then signed the Acceptance of Office.2 Declaration of Interests
Cllr. Turner declared an interest by implication in a letter on the agenda.3 Minutes of the Council Meeting held on 5 April 2006
These were agreed as a correct record.4 Open Forum
No member of public present.5 Representatives
a) Cllr. Ashton advised that High Peak BC were assessing:-
the implications of the new Clean Neighbourhoods and Environment Act.
Member training, which may be offered to parish councils.
b) Cllr. Atkins advised on several issues including that:-
action was being considered to establish a single line of responsibility for keeping the Sett Trail tidy.
the new owners of Hayfield Quarry were liaising with DCC officials on outstanding planning matters.
DCC were following up promises made to the Civic Trust to replace metal signs with wooden ones in the village.
the recent success of Hayfield Football Club.
sponsorship for the Festival Garden Competition. Councillors welcomed this initiative, thanked Cllr. Atkins for her offer, and approved the arrangements being proposed.
c) PC Pope advised on:-
the latest crime statistics for the parish.
a Pub Watch scheme for Hayfield now set up.6 Election of Vice Chairman and Acceptance of Office
Cllr.Crompton was proposed and seconded for Vice Chairman and was elected unopposed. He then signed the Acceptance of Office.7 Election of Finance Committee
Cllrs. Harvey, Ramwell, Samuel and Waterhouse were proposed and seconded, and duly elected.8 Election of Recreation and Leisure Committee
Cllrs. Platt, Ramwell, Turner and Wieteska were proposed and seconded, and duly elected.9 Election to Hayfield Traffic Advisory Committee
Cllrs. Harvey and Ramwell were proposed and seconded, and duly elected.10 Election to Little Hayfield Traffic Advisory Committee
Cllrs. Harvey and Samuel were proposed and seconded, and duly elected.11 Election to Old School Field Advisory Committee
Cllrs. Ramwell and Turner were proposed and seconded, and duly elected.12 Trustees for the Non-Ecclesiastical Charities
The Clerk advised that he was awaiting clarification of whether councillors were appointed to serve for one or three years, and it was agreed to defer any new appointments until this was resolved.13 Appointment of Hayfield Education Trust Representatives
Cllrs. Gee and Platt were proposed and seconded, and duly appointed.14 Appointment of Wright Turner Party Organiser
Cllr. Wieteska was proposed and seconded, and duly appointed.15 Planning Applications
An application for change of use of ground floor and basement to beauty salon and change of use of first floor to separate office use at 7 Church Street, Hayfield was supported.
Two Applications considered and supported since last Council under
Standing Order 32.2 were noted, these being for projecting sign and shop sign on gable end at Butcher’s Shop, Market Street, Hayfield, and extension and alteration of farmhouse and associated buildings at Meadows Farm, Ridge Top Lane, Hayfield.16 DALC Circulars
The Clerk summarised 3 Circulars received, which were noted.17 HPBC Service Level Agreement for Children’s Playground Inspections
It was agreed to accept this and the Clerk was authorised to sign the Agreement.18 Old School Field
It was resolved to approve a request from Hayfield Primary School PTA to use the hard standing in the Field for a car boot sale on 28 August 2006 on the same terms as previous years.19 HPBC Parish Grants
The Clerk presented a report outlining the proposals of HPBC which were welcomed, and it was agreed that the Council’s appreciation be relayed to borough councillors Ashton and Mellor.20 Grit Bin, Wood Lane, Hayfield
The Clerk reported that Persimmon Homes had approved the siting of a new grit bin on Wood Lane, and had made a donation for its purchase.21 Appointment of Auditor
The appointment of Ms.L. Heathcote as auditor on the terms outlined was agreed.22 Allotments Site
The Clerk referred to a request from the Allotment Society to undertake drainage works and gate repairs, and approval was given to spend up to the available budget on these works.23 Public Seat
The Clerk reported on a recent offer to a donate public seat from Mrs. Oskooi,
whose preferred location was adjacent to the public path near the campsite.
This was gratefully accepted and the Clerk was asked to liaise with the land
owner for permission to use this location.24 Big Lottery Funding for Children’s Play
The Clerk reported on this latest initiative, and it was agreed to approach all
the children’s groups in the village to ascertain support and ideas for an
application for grant aid to be made.Cllr. Turner left the room whilst the next item was discussed.
25 Fly tipping
Consideration was given to a letter from a local resident concerning alleged fly
tipping at the back of Lea Road. It was reported that Cllr. Turner and another
resident had in fact removed this rubbish, and that the matter had resolved
itself. The Clerk was asked to respond to the complainant accordingly. PT26 Police Reorganisation
A letter from DCC on the proposed reorganisation of the Derbyshire
Constabulary was considered and the Clerk was asked to write to Mr. Levitt,
MP, asking for his support to object to these changes.27 Local Works
A newsletter was considered and it was agreed that the Clerk write to Mr.
Levitt, MP, asking for his support to object to the proposed changes affecting
post offices, and Hayfield in particular.28 Code of Practice Training
A number of councillors expressed interest in attending this seminar, and they were asked to confirm their availability to the Clerk.29 Accounts for payment
The following expenditure was approved:-Item £_
Premises 28.50
Management & Administration 1,191.85
Recreation and Open Spaces 1,709.60
Village Amenities 392.00
Community Support 55.00
3,376.9530 Reports from the Representatives
a) Non Ecclesiastical Charities - none.
b) Hayfield Educational Trust - none.
c) Cllr. M.Crompton reported on a number of matters including Peak Park, DRCC and CVS matters.
31 Correspondence
The following were noted:-
a) DCC Minerals and Waste Development Framework Submission Statement of Community Involvement.
b) CVS News
32 Chairman’s Announcements
The Chairman stated that his target was to achieve Quality Status
for Hayfield during his year of office, and reminded everybody
of the forthcoming May Queen Festival.