Minutes of the Council Meeting held on Wednesday 9th April 2008 at Hayfield Memorial Village Hall, Hayfield
Present: Councillors P. Gee (Chairman), M. Crompton, J. Harvey, E. Hodgson, J. McCall, S.McCall, A. Ramwell, K. Waterhouse and V. Wieteska.
In Attendance: Clerk Mike Crompton
Also Present: County Councillor Beth Atkins,1 member of the Press, 1 member of the public
PART I – NON EXEMPT INFORMATION
150 To receive apologies for absence.
Cllr Margaret Platt
151 Variation of Order of Business
Proposed by chair that item 12b be moved to part 2 as dealing with employee Issues. Agreed.
152 Declaration of Members Interests.
none.
153 Items for part 2.
As above, item 12a, 12b and 12 f, and item 11l) Proposed and agreed.
153a PUBLIC PARTICIPATION
County Cllr Beth Atkins reported on a number of issues. She had attended the AGM of Hayfield Development Trust, and the 5th anniversary of the launch of Digital Parish in Hayfield. Birch Vale Quarry: speed limit to be reduced on A6015. Seminar on Emergency Planning would be in New Mills Town Hall on Thursday 10th April. The Thornsett bus route would have an additional bus in May. A scheme called Home Start would be putting volunteers into New Mills' homes. In May there would be A Toy library started in Hayfield. Friends of the Earth were hoping to start a plastic-bag free zone in the Sett Valley, and there were two vacancies for Governors at New Mills School.
154 Minutes of the Meeting 5th March 2008
Approved. Moved K Waterhouse, seconded A Ramwell
155 Minutes of 2nd April 2008
Approved. Moved A Ramwell, seconded S McCall. Moved addition of 'After recess of 10 minutes to enable copy of Standing Orders to be consulted.”
156 Minutes of Built Environment Advisory Committee 18th March 2008
Minutes noted. Council approved go-ahead for planning permission on scheme to improve the area adjacent to the Hayfield War Memorial. The Council voted full approval.
157 Minutes of the Recreation Committee 19th March 2008
Minutes noted.
All actions from both committees approved for action. Moved J Harvey, seconded A Ramwell.
The clerk noted that all recommendations had been actioned, with the exceptions of a) 1) and b) 10). The response from Allianz -Cornhill Insurers (item b) 9) re. the Recreation Ground to be referred to the next meeting of the Recreation and Leisure Committee.
158 Planning Applications
Item 9a) Mrs and Mrs Richard Holloway. Change of use of east gable end, Brook House Barn, Little Hayfield. (NP/HPK/0308/0215). Recommended for APPROVAL.
item 9b) Mr and Mrs Stables. Single storey rear extension, two storey side extension, single storey garage, 3 Lea Road, Hayfield. (NP/HPK/0308/0241). Recommended for APPROVAL.
item 9c) Retrospective Planning Consent, Long Lea Farm, Rowarth.
(NP/HPK/1107/1090). Notification noted.
item 9d) Mr G Hardy Extensions and alterations to create link to outbuilding, Meadow Farm Ridge Top Lane, Hayfield. (HPK/2008/0144) The proposed planning application was considered to be an over development of the site, out of keeping with the traditional farm building pattern in the Parish, and a visual intrusion into the landscape. Recommended for REFUSAL.
159. Chairman's announcements
The Chair gave a report on the Development Trust Association AGM and the 5th anniversary of the launch of Digital Parish. He made reference to a letter from Mrs S Wyatt, and noted that the Clerk had written a full response to Mrs Wyatt which had been copied to all councillors.
He had attended the over 60's AGM meeting and also the gathering of the Friends volunteer group which had helped to clear the Old School Field the previous Sunday, with over 30 volunteers.
160. Letters received
Agenda item 11a): various letters from the Civic Trust,
There was much discussion on this matter, mainly concerning the restoration of the well on Swallow House Lane, abutting into the Old School Field. Councillors expressed some concern about the proposal to erect bollards.
Standing Orders were suspended for 5 minutes to allow Mr John Pope of the Civic Trust to expand on the proposals.
Rather than a plaque the Council proposed that one of the steps should be engraved, detailing the work of the Civic Trust on the well. The Council should have sight of the proposed inscription before it is progressed. Proposed and voted unanimously in favour.
Clerk to write to the Civic Trust to explain the Council's views.
Agenda item 11e) Letter requesting PC views on catering van on Bus Station.
The Council resolved that any economic activity should be promoted, but that the activity should be policed and the patch put out to tender for a trial period of 12 months.
Clerk to write to DCC.
Agenda item 11f). Request for donation from Mencap.
Council RESOLVED that the request from Mencap be refused.
Clerk to write to MENCAP.
Agenda item 11g) request for donation from Hayfield Singers.
The Council viewed this request favourably, but requested the Clerk to obtain more details from Hayfield Singers.
Clerk to write to Hayfield Singers.
Agenda item 11h) Notification by DCC of proposed speed limit on part of A6015
The Council expressed a strong view that the whole of the A6015 should have a 30 mph speed limit.
Clerk to write to DCC.
Agenda item 11i). May Queen seeking permission to use Old School Field: APPROVED
Agenda item 11s) Civic Trust requesting permission to erect a Well dressing Tableau on Old School Field well, APPROVED subject to more information on structure and exact location.
Clerk to write to Civic Trust.
Agenda item 11z4) Clerk to consult Mr T Middleton with regard to leaving gift for Mr B Parker.
161 Report of the Parish Clerk.
Agenda item 12e): Change of use of Parish Council room into Council office space. Council APPROVED the proposal. Cllr J McCall to advise on possible improvements and refurbishment.
Agenda items 12a), 12b) and 12f) were referred to part II.
163 DALC circulars.
Circular 15.2008: Councillors informed of Training Course, 17th May. Councillors P Gee and S McCall to attend.
164 Accounts for payment
The revised system of signing both invoices and cheques was APPROVED.
The following cheques were approved for payment:
Cheque No. |
Payable To |
Items |
Amount |
Direct Debit |
E-on |
Clock lighting |
16.30 |
Direct Debit |
E-on |
Electricity |
52.00 |
Direct Debit |
Borough Council |
NNDR |
155.21 |
101872 |
David G Ross |
Plants |
42.89 |
101873 |
Derbyshire C Council |
Grounds maintenance |
1283.53 |
101874 |
employee expenses |
B&Q gardening materials £26.02 |
32.44 |
101875 |
Severn Trent Water |
Water supply |
53.87 |
101876 |
Markovitz |
Sand & cement |
5.29 |
101877 |
Bagshaws |
Field inspection |
470.00 |
101878 |
St Johns Church |
Room Hire |
15.00 |
101879 |
G & R Leigh |
Rails & nails |
75.21 |
101880 |
DALC |
Clerks’ course |
15.00 |
101881 |
Ridge Insurance |
Allotment insurance |
210.00 |
101882 |
employee expenses |
Expenses & mileage |
33.54 |
101883/101883 |
employees |
Wages |
378.53 |
Total |
|
|
2838.81 |
165 Reports from representatives on other bodies
Non-Ecclesiastical Charities: report given by Cllr Waterhouse of meeting held on 8th April. Distribution to be decided at September meeting.
Hayfield Educational Trust: awaiting letter from Chair.
Other bodies: report circulated with minutes.
166 Items for information
a) Councillors were encouraged to attend the code of conduct training at HBPC.
Part I of the meeting ended at 10.05pm.
Minutes of the Council Meeting held on Wednesday 5th March 2008 at St John’s Church Hall, Hayfield.
Present: Councillors P. Gee (Chairman), M. Crompton, J. Harvey, E. Hodgson, J. McCall, S.McCall, M. Platt, A. Ramwell, K. Waterhouse and V. Wieteska.
Apologies for Absence received: none
In Attendance: Clerk E. Jones.
Also Present: 6 members of the public, PCSO S. Jones, Inspector T. Lewis and County Councillor E. Atkins.
PUBLIC PARTICIPATION
PCSO S. Jones and Inspector T. Lewis introduced themselves and briefly outlined their roles. It was reported that in the period from 1st January to 4th March 2008 a total of nine incidents were reported. They also confirmed that a burger van on the Old Station Site had been moved on.
County Councillor E. Atkins updated the Council on a number of issues, including a meeting on 10th April in New Mills with the Derbyshire Emergency Response Team, lighting works being carried out on the Wood Lane estate, action by DCC regarding Hayfield Quarry, attempts to get DCC to include trains in its concessionary travel scheme (and further concessions obtained on buses), the installation of a handrail at the top of Glossop Road/Swallow House Lane footpath, Derbyshire Community Foundation grants and white lines being painted near the Conservative Club.
PART 1 - NON-EXEMPT INFORMATION
Minute
140 Declaration of Members Interests
Councillor M. Crompton declared a personal and prejudicial interest in Agenda item 7(c) (Minute 145(c)).
141 The Minutes of the Council Meeting held on Wednesday 5th March 2008 were agreed as a correct record with the deletion of Minute 138(l).
142 In relation to Agenda item 7(c) (Minute 145(c)) it was RESOLVED that in view of the confidential nature of the business about to be transacted it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.
143 Chairman’s Announcements
Councillor P. Gee announced that he had attended a DALC seminar on law and good practice in Parish Councils and that he was aware the format of the Agenda would require changing to comply with best practice in relation to Councillors’ rights to speak on items they have an interest in.
He also confirmed that he had been invited to attend, and present an award at, Hayfield Football Club’s annual Gentleman’s Dinner.
144 Planning Applications
a) It was RESOLVED that the application by Mr D. Hodges for proposed 2no. local need affordable semi-detached dwellings on land adjoining Brentwood, Thornsett Lane, Birch Vale. (NP/HPK/0208/0099) be opposed on the grounds that it did not comply with the requirements of the planning authority for affordable housing. It was further RESOLVED to refer the planning authority to the housing needs survey to be carried out shortly in Hayfield.
b) It was RESOLVED to provide no comment on the application by Mr J. Higton to retain consent for extension to dwelling, 8 Swallow House Crescent, Hayfield. (NP/HPK/0108/0085) but to inform the relevant planning authority that they had provided insufficient information to fulfill their statutory duty to the Council as consultees.
c) It was RESOLVED to support the application by Mr A. Adderley, Blackshaw Farm, Laneshead Road, Little Hayfield for the erection of a single storey extension (NP/HPK/0108/0049).
145 Report of the Clerk
(a) The draft Minutes of the Recreation and Leisure Advisory Committee dated 21st February 2008 were NOTED and it was RESOLVED to approve and adopt the recommendations contained therein.
(b) The draft Minutes of the Built Environment Advisory Committee dated 26th February 2008 were NOTED and it was RESOLVED to approve and adopt the recommendations contained therein.
(c) The report and recommendations of the Interviewing Panel of 22nd February 2008 were NOTED and it was RESOLVED to appoint Councillor M. Crompton as Parish Clerk/Responsible Financial Officer.
(d) The planned “power of well-being” for local Council’s was NOTED. DALC is to provide further information to Councillor P. Gee and a further “Key Topic” will be set at a future meeting.
(e) It was RESOLVED to insert the draft clause re public indemnity insurance drafted by the Clerk into the Council’s agreement with Hayfield Allotment Society.
(f) It was RESOLVED to let Hayfield Civic Trust have sight of the details of the proposed replacement notice board in the centre of Hayfield and their offer of a contribution was NOTED with thanks. It was NOTED that the communications working party will be reviewing the use and provision of notice boards.
(g) It was NOTED that this item was a duplication of Agenda item 7(c) (Minute 145(c)).
146 Derbyshire Association of Local Councils
It was NOTED that three Circulars had been received. It was RESOLVED that the Council’s annual subscription to the Local Council Review be renewed.
147 Correspondence
(a) The precept charge for Band “D” properties of £35.50 was NOTED.
(b) It was RESOLVD to grant the request by HPCH for use of Hayfield Football Field for a “Hayfield Fun Day” on Tuesday, 26th August 2008 subject to production of an appropriate certificate of public indemnity insurance.
(c) The temporary road closure of Market Street/Church Street, Hayfield from 10th to 14th March 2008 for carriageway resurfacing was NOTED.
(d) The letter from the May Queen Committee was NOTED. It was RESOLVED to grant access to the Old School Field on the dates requested. It was further RESOLVED to match the proposed donation of the Committee for the suggested re-seeding works.
(e) The confirmation of grant of planning permission for extension to dwelling, Farlands Lodge, Kinder Road, Hayfield (NP/HPK/1107/1044) was NOTED.
(f) The consultation on “local list” of validation requirements for DCC’s own developments and waste applications was NOTED
(g) The letter from Hayfield Civic Trust regarding information board was NOTED.
(h) The observations of Mrs V. Richardson were NOTED.
(i) It was NOTED that the Clerk had responded to the letter from Hayfield Civic Trust regarding graffiti.
(j) The letter from DCC regarding the grass verge at Church Street and Chapel Road junction, Hayfield was NOTED.
(k) The additional provision of signage on the A624 by DCC was NOTED.
(l) Ms. S. Wyatt’s concerns over Councillors’ interests were NOTED. It was RESOLVED that the Clerk would respond.
(m) It was RESOLVED to donate £50 towards the anticipated costs for the HPCH 2008 Tenant Garden Competition
(n) The invitation to Campaign to Protect Rural England and East Midlands Planning Aid Service Planning Seminar on Saturday, April 26th was NOTED.
(o) The invitation to Peak Park Parishes’ Forum Affordable Housing Conference on Saturday, 12th April was NOTED.
(p) The letter from EKOS requesting the identification of sites for a Peak Sub Region Strategic Housing Land Availability Assessment was NOTED.
(q) It was RESOLVED to donate £250.00 to the Hayfield Well-dressing Committee towards the 2008 Well Dressing.
148 Finance
(a) The following accounts for payment were approved:-
Item £
E-on 52.00
E-on 16.30
Ashton Weekly Newspapers Ltd. 71.10
Johnston Publishing 140.59
Markovitz Ltd. 36.50
DALC 537.50
United Utilities Plc 41.75
Orchard Street Furniture 292.05
Inland Revenue 673.56
Councillor V. Wieteska 120.00
Salaries 568.63
Maintenance Expenses 7.17
Office Expenses 110.00
Stamps 12.72
149 To receive Reports from the Representatives:-
a) Non Ecclesiastical Charities (Councillor K. Waterhouse).
It was NOTED that a meeting was to be held on Tuesday, 8th April at 8pm. It was RESOLVED to allow the use of the Council Offices for this purpose.
b) Hayfield Educational Trust (Councillor M. Platt).
It was NOTED that the Chairman and Secretary had not yet called a meeting.
c) Cllr. M. Crompton on various bodies.
Councillor M. Crompton reported on his attendance at various bodies, including a meeting of the DALC Executive Committee and a meeting of the Standards Committee. He referred to the “rural proofing” now to be undertaken by Rural Community Councils and the forthcoming PPPF Affordable Housing Forum.
150 The following are available from the Clerk for information:-
(a) High Peak Community Housing’s “Councillor Newsletter” (New Mills Area)
(b) “Enjoy England –Celebrate St George’s Day” guide.
(c) Agenda and associated documents for HPBC meeting on Thursday, 6th March 2008 at 7.15pm.
The meeting ended at 8.40pm.
Minutes of the Council Meeting held on Wednesday 6th February 2008 at Hayfield Village Hall, Hayfield.
Present: Councillors P. Gee (Chairman), M. Crompton, J. Harvey, E. Hodgson, M. Platt, A. Ramwell, K. Waterhouse and V. Wieteska.
Apologies for Absence received: Councillors J. and S. McCall.
In Attendance: Clerk E. Jones.
Also Present: 5 members of the public.
PUBLIC PARTICIPATION
Mrs V.Richardson raised a number of concerns regarding the transparency and clarity of Council documents and proceedings.
Mrs H. Saunders spoke regarding works to her property (adjoining Valley Road Recreation Ground) and unauthorised excavations on the Recreation Ground.
County Councillor E. Atkins updated the Council on a number of issues, including a proposal to sponsor a theatre performance, questions raised with DCC regarding Hayfield Quarry, attempts to get DCC to include trains in its concessionary travel scheme, a request for a handrail at the top of Glossop Road/Swallow House Lane footpath and a second flashing sign near Hayfield Primary School and the first section of the waste site being scheduled for Autumn.
PART 1 - NON-EXEMPT INFORMATION
Minute
129 Declaration of Members Interests
None.
130 The Minutes of the Council Meeting held on Wednesday 16th January 2008 were agreed as a correct record.
131 It was determined that no items from part 1 of the Agenda should be taken with the public excluded.
132 Chairman’s Announcements
Councillor P. Gee announced the resignation of the Clerk. It was NOTED that the procedure previously minuted was being implemented to find a successor.
In relation to the proposed replacement village notice board, he confirmed that Mr K. Bevins of Bridge End Newsagents had supplied a written agreement and it was RESOLVED to sign the same.
He also confirmed that Minutes were now going to be published on the hayfield.uk.net website.
Councillor P. Gee also announced that the rural housing enabler would be conducting a survey in Hayfield, although it was not yet clear whether this would cover the whole Parish.
133 Planning Applications
None.
134 Report of the Clerk
(a) The draft Minutes of the Finance Committee dated 16th January 2008 were NOTED.
(b) The draft Minutes of the Built Environment Advisory Committee dated 29th January 2008 were NOTED and it was RESOLVED to approve and adopt the recommendations contained therein save that it was RESOLVED to move the proposed meeting regarding Church Street to Tuesday, 8th April . If Councillor J. McCall is not available on that date the Clerk will agree an alternative date with him.
(c) It was RESOLVED to discuss “What is the Council’s vision for Hayfield?” at the next Meeting.
(d) It was RESOLVED to grant the Hayfield Fell Running Championship and Races’ request for use of the Old School Field on Friday, 16th May (without charge).
(e) It was RESOLVED that Councillor M. Crompton’s draft response to HPBC’s “Shaping the Future of the High Peak” consultation (copy available from the Clerk on request) be sent with any additional comments Councillors passed to the Clerk for inclusion.
(f) Councillor P. Gee’s proposal to commence the process to close the underpass to pedestrian and other traffic and re-site the information board closer to the Pegasus Crossing was referred to the Built Environment Advisory Committee.
(g) The details of “Representing the Future - the report of the Councillors Commission” were NOTED. It was RESOLVED that the Clerk would respond to DALC in conjunction with the Chairman and Vice-Chairman.
(h) It was RESOLVED to agree to the request for PCSO Sarah Jones to use the Council Offices for surgeries, but to refuse her request for storage.
135 Derbyshire Association of Local Councils
It was NOTED that five Circulars had been received.
136 Correspondence
(a) The letter from Mr R. Hardy of DCC regarding maintenance works was NOTED.
(b) The letter from Hayfield Civic Trust regarding the Vision for Hayfield results was NOTED. It was RESOLVED that the Clerk send an appropriate response.
(c) The letter from Hayfield Civic Trust regarding the village notice board was NOTED. It was further NOTED that the use of the village notice board by community groups would be on the Agenda for the next Council Meeting.
(d) The correspondence with Mr Pope regarding the removal of the white posts at Kinder Road Corner Lodge was NOTED. It was RESOLVED that Councillor E. Hodgson would obtain the views of local residents on replacing these.
(e) Hayfield Football Club’s proposals for temporary changing facilities and drainage were NOTED. It was RESOLVED that the Clerk would formally respond to the Chairman of the Football Club explaining that no works could be approved when no agreement for renewal of the lease had been negotiated and that only essential maintenance works are permissible at present.
(f) The letter of thanks from Hayfield Arts for Kids was NOTED.
(g) The appointment of Ms. T. Lewis as Inspector for the Chapel/New Mills police area was NOTED.
(h) The grant of planning permission for erection of 9 flats and 17 houses (variations to layout and materials) at Former Bank Vale Paper Mill (NP/HPK/1007/0949) was NOTED. It was RESOLVED that the Clerk would check the background to this in conjunction with Councillor M. Crompton.
(I) Natural England’s seminar invitation was NOTED.
(j) Northern College’s seminar invitation was NOTED.
(k) The consultation by the Department of Communities and Local Government on the conduct of local authority members was NOTED.
(I) It was RESOLVED that Councillor K. Waterhouse would attend HPBC’s Planning Seminar on 18th February 2008.
(m) The consultation by PDNPA on new Procedures for the Validation of Planning Applications was NOTED. It was RESOLVED that Councillor K. Waterhouse would provide comments by email to the Clerk to provide an appropriate response.
(n) The Audit Commission’s appointment of Jackie Bellard as external auditor was NOTED.
(o) It was RESOLVED to enter the Calor Derbyshire Village of the Year 2008 competition. The Clerk will write to all village organisations regarding this.
137 Finance
(a) The following accounts for payment were approved:-
Item £
Chapel Pallets 76.38
E-on 68.30
G & R Leigh 108.39
Kinder Construction 6,815.00
HPBC 111.39
St John’s Methodist Church 15.00
Hayfield Village Hall 25.00
DALC 35.00
St Matthews Church 150.00
Cath Hallam 12.00
Liz Quigley 12.00
Salaries 1,154.09
Expenses 29.29
Stamps 31.36
Total 8,643.20
138 To receive Reports from the Representatives:-
a) Councillor K. Waterhouse reported that she was writing to Charity Commission obtain a response.
b) Councillor M. Platt confirmed that she was awaiting a meeting date.
c) Councillor M. Crompton updated the Council on various bodies he attends including personnel changes at High Peak CVS, a Nottinghamshire and Derbyshire Rural Community Council bid for Green in Communities, an Affordable Housing and Peak Park Parishes planning forum scheduled for April and an ACRE funding meeting.
139 The following are available from the Clerk for information:-
(a) Local Works - update on passing and impact of the Sustainable Communities Act 2007.
(b) “CommunityCation”, High Peak CVS Newsletter, Issue No. 19, January 2008 and details of courses January - March 2008.
(c) Peak Park Parishes Forum Newsletter, Winter 2007 and Minutes of Annual Planning Liaison Meeting of 4th July 2007.
(d) Standing Advisory Council for Religious Education Annual Report 2006/07.
The meeting ended at 8.35pm.
Minutes of the Council Meeting held on Wednesday 16th January 2008 at St John's Church Hall, Hayfield.
Present: Councillors P. Gee (Chairman), M. Crompton, J. Harvey, E. Hodgson, J. McCall, S. McCall, M. Platt, A. Ramwell, K. Waterhouse and V. Wieteska.
Apologies for Absence received: None.
In Attendance: Clerk E. Jones.
Also Present: District Councillor A. Ashton, a representative of the press and three members of the public.
PUBLIC PARTICIPATION
District Councillor A. Ashton updated the Council on the appointment of HPBC's new Chief Executive. He informed the Council that HPBC's grant from central Government would increase by 1% in 2008/09 and less in the subsequent 2 years. HPBC's Corporate Plan will be approved in the next 3-4 weeks.
Councillor K. Waterhouse queried whether the Council was a keyholder f the notice board on the corner of Fairybank and Market Street. Councillor P. Gee confirmed that it was not.
PART 1 - NON-EXEMPT INFORMATION
Minute
117 Declaration of Members Interests
Councillor A. Ramwell declared a personal and non-prejudicial interest in Agenda items 8(j) and 8(h) (Minutes 123(j) and 123(h)).
Councillor M. Crompton declared a personal and non-prejudicial interest in Agenda items 8(k) and 8(m) (Minutes 123(k) and 123(m)).
118 The Minutes of the Council Meeting held on Wednesday 5th December 2007 were agreed as a correct record.
119 The Minutes of the Council Meeting held on Wednesday 19th December 2007 were agreed as a correct record.
120 It was RESOLVED by Special Resolution in accordance with Standing Order 15.1 that Agenda item 8(o) should be re-opened and that Agenda item 8(o) should be taken with the public excluded (Minute 123(o)) (Councillors P. Gee, M. Crompton, J. Harvey, J. McCall, S. McCall, M. Platt, A. Ramwell and V. Wieteska for, Councillors E. Hodgson and K. Waterhouse against).
121 Chairman’s Announcements
Councillor P. Gee updated the Council on County Councillor E. Atkins' efforts to push for repairs by Persimmons Homes to the infra structure of the Wood Lane estate to enable adoption of same by DCC to take place
He confirmed that issues arising out of the re-situating of the bus stop on Glossop Road had been raised with DCC and that the new bus timetable was now available on-line on the Village website.
122 Planning Applications
It was RESOLVED that the following applications, with the exception of Agenda item 7c) (Minute 122c)) be supported:-
a) Mr & Mrs H. Hulley, 6 Meadows Road, Hayfield. Single storey rear extension. (HPK/2007/0987)
b) Mrs J. Potts, Farlands Lodge, Kinder Road, Hayfield. Extension to dwelling. (NP/HPK/1107/1044)
c) Mr S. Powell and Ms. S. Cosulich, Long Lee Farm, Rowarth. Listed Building consent - retrospective application for works to listed building and extension of living accommodation into barn (NP/HPK/1107/1090). This application was opposed on the grounds it is against PDNPA planning policy.
d) Mr M. Ingham, Freda Cote, Swallow House Lane, Hayfield. Two storey side extension of existing dwelling house to form ancillary accommodation. (HPK/2007/1010)
e) Mr K. Bevins, Hayfield News, Bridge End, Market Street, Hayfield. Retrospective application - addition of roller shutter security door to rear of premises (HPK/2007/0998). With the recommendation that the door be painted to blend in with the local environment.
123 Report of the Clerk
(a) The draft Minutes of the Little Hayfield Traffic Advisory Committee dated 6th December 2007 were NOTED and it was RESOLVED to adopt and approve the recommendations contained therein.
(b) The end of year report from the Chairwoman of the Little Hayfield Traffic Advisory Committee was NOTED.
(c) Councillor J. McCall's presentation on alternative proposals for Church Street was NOTED and thanks given for the work involved. It was RESOLVED to invite residents of Church Street and representatives from DCC to a future Committee meeting to present the three sets of alternative proposals to them. The draft Minutes of the Built Environment Advisory Committee dated 18th December 2007 were NOTED and it was RESOLVED to adopt and approve the recommendations contained therein, with the exception of the Budget Bid which has now been amended by the Finance Committee.
(d) The end of year report from the Chairman of the Built Environment Advisory Committee was NOTED. It was RESOLVED to adopt and approve the recommendation that the future of the Committee be reviewed in a report to be presented to Council in December 2008.
(e) The Minutes of the Finance Committee dated 19th December 2007 were NOTED.
(f) The Minutes of the Finance Committee dated 9th January 2008 were NOTED.
(g) The paper by Councillors J. McCall and Councillor K. Waterhouse were noted. It was RESOLVED to invite representatives from HPBC to future Council meetings to give presentations on planning policy and conservation/listed building matters. It was further RESOLVED to defer agreement of the next topic to the next Council meeting.
(h) It was RESOLVED to accept the Allotment Society's request for further fencing materials. It was NOTED that this would take them over-budget by £14.25. It was therefore further RESOLVED to recover this amount from next year's budget.
(i) It was RESOLVED to allow the Hayfield Fell-Running Championship and Races request to use the Old School Field on 17th May 2008 free of charge.
(j) It was RESOLVED to pay the premium from the Council's general reserve to enable the Allotment Society to take out public liability insurance to cover its use of, and work on, Hayfield Allotments and to negotiate the inclusion of a clause in the Council's agreement with the Society requiring that appropriate insurance be maintained at all times. It was further RESOLVED to accept quotation 1 for £295.00 (Answar) for the insurance.
(k) It was RESOLVED to accept quotation 1 (Greenbarnes Limited) for the supply of a replacement notice board, with the addition of routed lettering.
(l) It was NOTED that a replacement litter bin had been purchased for the Old School Field in accordance with Financial Regulation 15.2(c).
(m) It was RESOLVED to agree to Peak Park Parishes Forum's request to use the Council photocopier with an appropriate charge to cover toner and wear to be determined by the Clerk.
(n) It was RESOLVED to agree to the Clerk's request to attend the SLCC's Practitioners' Conference at a cost of £60 plus travel expenses.
(o) It was RESOLVED to provide a response to DCC based on Councillor M. Crompton's draft with the incorporation of further comments received from Councillors within 5 working days.
(q) It was RESOLVED to extend the current works to the Old School Field by instructing the Kinder Construction to continue the new pathway tothe Scout Hut at a cost of £1,200 plus VAT and to level-off and improve drainage on the bottom path.
124 Derbyshire Association of Local Councils
It was NOTED that 8 Circulars had been received. It was RESOLVED that the Clerk and Councillor P. Gee would attend the "Law and
Good Practice of a Parish Council" course on 4th March 2008.
125 Correspondence
(a) It was RESOLVED, in accordance with Standing Order 34.1, to suspend standing orders in relation to this item to enable a member of the public to give background information regarding the concern of the Hayfield Civic Trust. The Trust's concern over local graffiti was NOTED. It was further NOTED that the Council does now have a graffiti removal tool kit.
(b) The letter from Mrs J. Garner regarding the Cote Lane grit bin was NOTED.
(c) The withdrawal of planning application NP/HPK/0907/0862 was NOTED.
(d) DCC's temporary Traffic Regulation Order (10mph speed restriction) was NOTED.
(e) DCC's temporary Traffic Regulation Order (one way restriction) was NOTED.
(f) The invoice for plastering undertaken at Hayfield Village Hall was NOTED.
(g) It was NOTED that Hayfield falls under the High Peak Local Access Forum.
(h) The invitation from DCC to join the "This is Me" campaign was NOTED.
(i) The publication of the draft East Midlands Plan Panel Report was NOTED.
(j) The publication of DCC's Rights of Way improvement plan for 2007-2012 was NOTED.
(k) The invitation to take part in a consultation on the draft Peak District landscape character assessment report was NOTED. It was RESOLVED that Councillor M. Crompton would provide the Clerk with a draft response.
(l) It was NOTED that DCC had acknowledged receipt of a letter from the Clerk regarding maintenance works.
(m) The appointment of HPBC's new Shared Chief Executive was NOTED.
(n) The letter from Mrs J. Richards regarding hazards to pedestrians passing Hayfield Quarry entrance was NOTED.
(o) The correspondence with Mr R. Tuffrey of HPBC was NOTED.
(p) It was RESOLVED to refer the letter from Mr S. Tranter of DCC to the Built Environment Advisory Committee for its consideration.
(q) HPBC's proposed changes to street trading consents were NOTED.
126 Finance
(a) It was RESOLVED to approve the revised Budget for 2007/08 and draft Budget for 2008/09. It was further RESOLVED that the precept for 2008/09 would be £38,980.
(b) The following accounts for payment were approved:-
Item £
E-on 68.30
Graham Yarwood 158.62
United Utilities Water Ltd. 271.27
Bella Kennett 12.00
Chapel Pallets 94.00
Inland Revenue 598.41
Salaries and backdated pay awards 1,178.58
Mileage and backdated mileage award 28.82
Office expenses 51.19
Stamps 35.21
Total 2,496.40
127 To receive Reports from the Representatives:-
a) Councillor K. Waterhouse reported that she was awaiting information from the Treasurer after which a meeting of the Non Ecclesiastical Charities would be held.
b) Councillor M. Platt reported that a meeting of Hayfield Educational Trust was due to be held in the next 6 weeks.
c) Councillor M. Crompton reported on the resignation of the Chief Executive of Derbyshire Rural Community Council and the appointment of an Acting Chief Executive.
128 The following are available from the Clerk for information:-
(a) Details of visiting Mobile Cinema service.
(b) High Peak Walks for Health Programme January-March 2008.
(c) LCR Vol. 59, No. 5, January 2008.
(d) The British Kidney Patient Association Brochure.
(e) "Advocacy Alive" PADA Newsletter Issue no. 8, Christmas 2007 Edition.
(f) B-Line Magazine, Winter 2007.
(g) Clerks & Councils Direct, Issue 55, January 2008.
The meeting ended at 9.50pm.
Minutes of the Extraordinary Council Meeting held on Wednesday 19th December 2007 at St John’s Church Hall, Hayfield.
Present: Councillors P. Gee (Chairman), M. Crompton, J. Harvey, E. Hodgson, J. McCall, S. McCall, M. Platt, K. Waterhouse and V. Wieteska.
Apologies for Absence received: Councillor A. Ramwell.
In Attendance: Clerk E. Jones.
Also Present: Seven members of the public.
PART 1 - NON-EXEMPT INFORMATION
Minute
113 Declaration of Members Interests
None.
114 It was RESOLVED that no Agenda items should be taken with the public excluded.
115 DCC’s Vision for Hayfield Consultation Results
It was NOTED that Councillor P. Gee had been informed that the results of the above Consultation could only be made available to the Council and not members of the public. It was RESOLVED not to discuss the results of the Consultation until DCC had made them available to the public. It was further RESOLVED that the Clerk write to DCC requesting that the results be published, or that Councillor P. Gee be given permission be given to make them available to the public, as a matter of urgency.
116 “Key Topic” Discussion on Financial Planning and timetable
It was RESOLVED that the Finance Committee do further work on the issues raised in Councillor J. Harvey‘s “Financial Planning“ paper of 28th October 2007 and make recommendations to the full Council in due course. It was further RESOLVED that the Finance Committee should specifically consider whether having a priority development programme funded out of growth will work in the Council‘s favour when HPBC carries out its review of the grant scheme in 2009/10. It was further RESOLVED that Councillors’ J. McCall and K. Waterhouse would prepare a paper on planning to form the basis of the Council’s next “Key Topic” discussion.
The meeting ended at 7.40pm.
Minutes of the Council Meeting held on Wednesday 5th December 2007 at Hayfield Village Hall, Hayfield.
Present: Councillors P. Gee (Chairman), M. Crompton, J. Harvey, E. Hodgson, J. McCall, S. McCall, M. Platt, A. Ramwell, K. Waterhouse and V. Wieteska.
Apologies for Absence received: None.
In Attendance: Clerk E. Jones.
Also Present: A representative of the press, PCSO W. Brockett and County Councillor E. Atkins.
PUBLIC PARTICIPATION
PCSO W. Brockett introduced himself to the Council and explained his role in Hayfield.
County Councillor E. Atkins updated the Council on various matters including County and Borough efforts to support Community Transport, her attendance at Climate Change Awareness training, the monitoring of Hayfield Quarry, pressure for a 30mph speed limit on New Mills Road, parking at New Mills New Town Station, New Mills’ proposed Childrens’ Centre, a potential Heritage Grant and changes to bus services.
PART 1 - NON-EXEMPT INFORMATION
Minute
102 Declaration of Members Interests
Councillor M. Crompton declared a personal and prejudicial interest in Agenda item 7(d) (Minute 107(d)).
Councillors P. Gee and J. McCall declared a personal and non-prejudicial interest in Agenda item 9(l) (Minute 109(l)).
103 The Minutes of the Council Meeting held on Wednesday 7th November 2007 were agreed as a correct record.
104 It was RESOLVED that Agenda items 7(f) and 7(h) should be taken with the public excluded (Minutes 107(f) & (h)).
105 Chairman’s Announcements
Councillor P. Gee updated the Council on:-
1. The results of a meeting with DCC on the 16th November regarding DCC'c Vision for Hayfield Questionnaire. A request was made to DCC that the survey results were made available to Hayfield Parish Councillors so that the Council could make a considered response and that a meeting be arranged as soon as this information was available.
2. The new Bus Service arrangements starting 6th January 2008. On the 358 -362 connection from Marple to Hazel Grove and Stepping Hill through tickets will be available so Hayfield passengers can use their gold cards. Councillor P. Gee has also made a request to the Bus company to ensure connections of the two services are synchronised so that passengers are not left waiting at Marple.
106 Planning Applications
It was RESOLVED that the following applications be opposed:-
a) HPBC, Mr Hadfield, Butchers Shop, Market Street, Hayfield. Change of use of shop to dwelling. (HPK/2007/0886). On the grounds that it leads to the further loss of commercial premises locally.
b) HPBC, Mr S. Jones, 1 Station Road, Birch Vale. Change of use from shop to form extension to existing dwelling house. (HPK/2007/0924). On the grounds that it leads to the further loss of commercial premises locally.
107 Report of the Clerk
(a) The draft Minutes of the Built Environment Advisory Committee dated 20th November 2007 were NOTED and it was RESOLVED adopt and approve the recommendations contained therein. It was further RESOLVED to write to DCC making the alternative proposals for the allocation of the £70,000 for the A6015/A624 scheme as set out in Councillor J. Harvey‘s paper, with the proposal for fees associated with the village centre paving scheme changed to a request for a traffic survey for Church Street.
(b) The draft Minutes of the Recreation and Leisure Advisory Committee dated 21st November 2007 were NOTED and it was RESOLVED to adopt and approve the recommendations contained therein.
(c) It was RESOLVED to renew the Valley Road Recreation Ground tennis court fencing in its entirety. It was further RESOLVED to accept the quotation for this work of £1,680.00 from W. Garlick & Son Limited.
(d) It was RESOLVED to proceed with the walling and other repairs to the Valley Road and Little Hayfield Recreation Grounds. It was further RESOLVED to accept the quotation for this work of £1,000.00 from B. & H. Fletcher.
(e) It was RESOLVED to proceed with the proposed path across the Old School Field using Council funds. It was further RESOLVED to proceed on the basis of the two quotations received and accept the lowest quotation for this work of £3,800.00 from Kinder Construction.
(f) It was RESOLVED that in principle the Parish Council should retain an interest in Hayfield Football Field. It was further RESOLVED to take appropriate advice on value and rent.
(g) It was RESOLVED to defer the “Key Topic discussion on Financial Planning to the earliest of the next Council meeting or Finance Committee meeting.
(h) It was RESOLVED to award the proposed increases in pay and mileage rates for Council employees backdated to 1st April 2007. It was further RESOLVED not to extend the contractual period for sick pay. It was further RESOLVED to pay each Council employee a £10.00 Christmas bonus.
(i) It was RESOLVED that the Clerk will write to DCC regarding the bridge at Chinley on the A624, requesting appropriate warning signage for lorries approaching from New Mills and Hayfield
(j) The Little Hayfield Traffic Advisory Committee Minutes of its meeting with Mr S. Tranter of DCC were NOTED. It was RESOLVED to include a request for full funding of a second, permanent interactive messaging sign in the alternative proposals referred to in Agenda item 7(a) (Minute 107(a)). It was further RESOLVED to reconsider the request for part-funding at a later date, should the above proposal be unsuccessful.
(k) The arrangements for the Hayfield Christmas lights switch-on were NOTED. It was further NOTED that the Clerk had booked Thornsett Brass Band and purchased a tree and lights for outside the Council Offices in accordance with Financial Regulation 3.4.
108 Derbyshire Association of Local Councils
It was NOTED that no Circulars had been received.
109 Correspondence
(a) The revised timetable for developing PDNPA’s Core Strategy was NOTED.
(b) The withdrawal of planning application NP/HPK/0907/0847 was NOTED.
(c) The grant of change of use for application NP/HPK/0907/0846 was NOTED.
(d) The estimated Parish Grant and provisional Band D property base was NOTED.
(e) The advice service offered by Derby and Derbyshire Local Access Forum was NOTED.
(f) It was RESOLVED to join the list of supporters of the DCC “This Is Me” campaign.
(g) It was RESOLVED that Councillor M. Crompton would provide the Clerk with an appropriate response to send. It was further RESOLVED that the Clerk would write to Mr. R. Tuffrey of HPBC (with a copy to the Acting Chief Executive) providing details of the Hayfield Parish Plan. ( www.highpeak.gov.uk/neighbourhood/hayfieldparishplan.asp )
(h) The request for a donation from Derbyshire Childrens Holiday Centre was NOTED.
(i) The request for responses to the HPBC Discussion Paper was NOTED.
(j) It was RESOLVED to make the Old School Field available to the Hayfield Fell Running Championship & Races on the dates requested without charge on the production of a valid policy of public liability insurance.
(k) It was RESOLVED to write to the High Peak Tenants Gardening Group requesting further details of their competition and its participants.
(l) It was RESOLVED to accept Hayfield Development Trust’s proposal for the purchase of a new notice board. It was further RESOLVED that quotations for this be presented to the next meeting.
(m) The letter from Mrs F. Roscoe was NOTED.
(n) The provision of the Hayfield Arts for Kids profit and loss account and balance sheet were NOTED.
110 Finance
(a) The following accounts for payment were approved:-
Item £
Powergen 52.00
E-on 16.30
St John’s Methodist Church 14.00
Mr A. Mycock 242.00
Barnes Building Construction Ltd 194.00
Glossop Motors Ltd 61.10
G & R Leigh 199.63
LSP Tool & Equipment Hire Ltd 22.10
Mr B. Soames 600.00
Mr P. Thompson 60.00
Hayfield Arts for Kids 200.00
Salaries 993.72
Maintenance expenses 39.02
Tree lights 20.00
Stamps 17.58
Hayfield Village Hall 25.00
Total 2,756.45
111 To receive Reports from the Representatives:-
a) Councillor K. Waterhouse reported that no further progress had been made.
b) Councillor M. Platt reported that grants could not yet be made as the relevant financial information was not available.
c) Councillor M. Crompton reported on the Peak Parishes Forum Planning Seminar, a Derbyshire Rural Community Council meeting to consider the DEFRA paper proposing a one or two third reduction in funding, changes in High Peak CVS personnel and a DCC paper on two-tier government in Derbyshire (with no reference to Parish Councils). He confirmed that the Peak District Affordable Housing Forum will be running a planning seminar at Easter and that its Housing Enabler will be carrying out a survey in February in Hayfield.
112 The following are available from the Clerk for information:-
(a) HPBC Standards Committee Agenda for Wednesday, 28th November 2007.
(b) "Advocacy Alive" Peak and Dales Advocacy Newsletter Issue No. 7, September 2007.
(c) "Derbyshire Gold", Autumn/Winter 2008.
(d) HPBC “Connect” Magazine, Issue 17.
(e) DCC “On Board”, Autumn/Winter 2007.
(f) Information from Peak District Rural Housing Association on "Providing Affordable Homes" Conference, 27th September 2007.
(g) "LCR" The Official Journal of NALC, Vol. 59, No. 4, November 2007.
(h) "Clerks & Councils Direct", Issue 54, November 2007.
The meeting ended at 9.35pm.
Minutes of the Council Meeting held on Wednesday 7th November 2007 at St John’s Church Hall, Hayfield.
Present: Councillors P. Gee (Chairman), M. Crompton, J. Harvey, E. Hodgson, J. McCall, S. McCall,
M. Platt, A. Ramwell, K. Waterhouse and V. Wieteska.
Apologies for Absence received: None.
In Attendance: Clerk E. Jones.
Also Present: A representative of the press and a Member of the Public.
PUBLIC PARTICIPATION
None.
PART 1 - NON-EXEMPT INFORMATION
Minute
91 Declaration of Members Interests
Councillor A. Ramwell declared a personal and non-prejudicial interest in Agenda item 7(c) (Minute 96(c)).
92 The Minutes of the Council Meeting held on Wednesday 3rd October 2007 were agreed as a correct record.
93 It was determined that no items from part 1 of the Agenda should be taken with the public excluded.
94 Chairman’s Announcements
Councillor P. Gee drew the Council’s attention to his draft schematic discussion document regarding key issues in the Council’s vision for Hayfield and requested feedback.
He updated the Council on the setting up of a Sustainable Hayfield group (with details on the hayfield.uk.net website) and
confirmed the arrangements for Remembrance Sunday.
95 Planning Applications
It was RESOLVED that the following applications be opposed:-
a) HPBC, Mr S. Jones, 1 Station Road, Birch Vale. Change of use from shop to form extension to existing dwelling house. (HPK/2007/0740). On the grounds that it is against HPBC planning policy and leads to the further loss of commercial premises.
b) PDNPA, Mr and Mrs Drake, Bank Vale Farm, Bank Vale Road, Hayfield. Ground and first floor extension to existing dwelling for the use of a disabled person. (NP/HPK/0907/0862). On the grounds of over-development of an already large property.
It was RESOLVED that the following application be supported:-
c) PDNPA, Mrs O. Liddiard, 36 Lea Road, Hayfield. Replacing old apex garage with new concrete apex sectional garage. (NP/HPK/1007/0949)
96 Report of the Clerk
(ai) The draft Minutes of the Built Environment Advisory Committee dated 23rd October 2007 were NOTED. It was RESOLVED that the Clerk would send Councillor J. McCall’s draft letter to Mr R. Tuffrey of HPBC with minor amendments as appropriate.
(aii) The feedback from the meeting with Mr S. Tranter of DCC regarding A6015/A624 hayfield, proposed footway improvements and crossing was NOTED. It was RESOLVED that the Clerk would send Councillor J. McCall’s draft letter to Mr S. Tranter with minor amendments as appropriate.
(b) It was NOTED that a quotation for the supply of rock salt had been accepted in accordance with Financial Regulation 15.2(c). It was further NOTED that a replacement grit bin for Throssle Lane, Little Hayfield had been purchased and that a repair of the grit bin on Cote Lane had been actioned.
(c) It was RESOLVED to approve the request for fencing materials and accept the lowest quotation provided (Councillor A. Ramwell left the meeting for the discussion of this item).
(d) It was NOTED that St Matthew’s PCC had written to Hayfield Football Club proposing a five year lease at a rent of £4,000 per annum on expiry of the existing lease. It was RESOLVED that the Clerk would write to St Matthew’s Church requesting a letter setting out proposed terms for sale/lease to the Council.
(e) It was RESOLVED that chipping would be used where appropriate in future to dispose of branches on Council property.
(f) It was RESOLVED that the Clerk would write to British Gas requesting the replacement of the damaged stone at Cote Lane and raising concerns over the condition the area was left in.
(g) This item was postponed to the next Council Meeting.
(h) It was RESOLVED that a series of “key topic discussions” would be introduced into future Council Meetings.
97 Derbyshire Association of Local Councils
It was NOTED that four Circulars had been received.
98 Correspondence
(a) The grant of planning permission for application number NP/HPK/0807/0772 was NOTED.
(b) It was NOTED that the Clerk was in continuing discussions was DCC regarding the verge on Edale Road. It was RESOLVED that the Clerk would write to the Environment Agency requesting the removal of saplings along the river bank.
(c) The grant of Highways Permission for the Welcome to Hayfield planter was NOTED.
(d) It was NOTED that the content of County Councillor B. Atkins email had been referred to the Recreation and Leisure Advisory Committee.
(e) The proposed temporary closure of the A624, Hayfield Road, Chapel Milton was NOTED.
(f) The proposed temporary closure of Market Street, Hayfield was NOTED.
(g) The invitation to the HPBC Member Training Session was NOTED.
(h) The change in venue for Hayfield Arts for Kids was NOTED. It was RESOLVED that a donation of £200.00 be made on production of a copy of the organisation’s balance sheet and latest annual accounts.
99 Finance
(a) It was RESOLVED to include a discussion on finance at the next Council Meeting in accordance with Minute 96(h).
(b) The following accounts for payment were approved:-
Item £
Powergen 52.00
E-on 16.30
LSP Tool & Equipment Hire Ltd. 8.23
Imagenta Moulding Plc 112.80
Hayfield Village Hall 25.00
Hayfield Royal British Legion 13.00
Salaries 1,103.35
Stationery & Printer ink 32.74
Stamps 20.52
Total 1,383.94
100 To receive Reports from the Representatives:-
a) Councillor K. Waterhouse reported that a meeting was scheduled for Tuesday 13th November at the Council Offices.
b) Councillor P. Gee confirmed that the notices inviting applications for funding were on the Council Noticeboards.
c) Councillor M. Crompton updated the Council on various bodies he attends including his attendance at a hydro-power generation meeting and proposed attendance at a Peak Park Parishes planning seminar, the award of a grant of £500,000 to High Peak CVS and the appointment of a second High Peak Housing enabler.
101 The following are available from the Clerk for information:-
(a) Town and Parish Standard (September 2007).
(b) DEFRA “Ways to Tackle Climate Change” Guide.
(c) High Peak Walks for Health Programme (October - December 2007).
(d) Chesterfield Royal Hospital Annual Review (April 2006 - March 2007).
The meeting ended at 8.45pm.
Minutes of the Council Meeting held on Wednesday 3rd October 2007 at Hayfield Village Hall, Hayfield.
Present: Councillors P. Gee (Chairman), M. Crompton, J. Harvey, M. Platt, A. Ramwell, K. Waterhouse and V. Wieteska.
Apologies for Absence received from Councillors E. Hodgson and J. and S. McCall.
In Attendance: Clerk E. Jones.
Also present: A representative of the press.
PUBLIC PARTICIPATION
County Councillor B. Atkins updated the Council on various issues including:-
DCC Waste Sites Preferred Options Report.
Congestion charges.
Banner on By-Pass.
Community Emergency Plan.
DCC Flood Forum.
Old Station Site.
Request for grant to improve play equipment at Little Hayfield.
PART 1 – NON-EXEMPT INFORMATION
Minute Action by:-
80 Declaration of Members Interests
Councillor K. Waterhouse declared a personal and non-prejudicial interest in Agenda item 9(j) (Minute 87(j)).
81 The Minutes of the Council Meeting held on Wednesday 5th September 2007 were agreed as a correct record.
82 It was determined that no items from part 1 of the Agenda should be taken with the public excluded.
83 Chairman’s Announcements
Councillor P. Gee updated the Council on his attendance at Hayfield Primary School’s Inter-Generational Project Open Day and a HPBC Action Group Meeting. He also drew the Council’s attention to emails to and from PC Pope regarding police presence in Hayfield.
Councillor P. Gee also updated the Council on his attendance at Derbyshire Rural Community Council’s 21st Century Village & Community Conference (concerning climate change and carbon footprints). Brochures are available from Councillor M. Crompton.
84 Planning Applications
It was RESOLVED that the following applications be supported:-
a) HPBC, Mr D. Hodges, Lower Cliff Farm, Thornsett Lane, Birch
Vale. Change of use of vacant barn to holiday lets (2 no.). (HPK/2007/0641).
With the additional comment that the Council would prefer to
see affordable housing for young people.
b) PDNPA, Mr and Mrs Stables, 3 Lea Road, Hayfield. 3 storey
side extension, single storey rear extension to provide ancillary
accomodation and new detached garage. (NP/HPK/0907/0847). With
the additional comment that the Council had concerns over the
size of the development.
c) PDNPA, Mr M, Whyatt, Conversion of derelict stables to provide
holiday let unit, Hill house Farm, Kinder, Hayfield. (NP/HPK/0907/0846).
With the additional comment that the Council would prefer to
see affordable housing for young people.
85 Report of the Clerk
(a) The Draft Minutes of the Built Environment Advisory Committee
dated 12th September 2007 were NOTED. It was RESOLVED that the
Clerk would contact St Matthews Church to arrange alternative
accommodation for the next meeting.
(b) The Draft Minutes of the Little Hayfield Traffic Advisory
Committee dated 13th September 2007 were NOTED.
(c) Hayfield Civic Trust’s proposals for pathway improvements
to Swallow House well were NOTED. It was RESOLVED that the Clerk
would write to the Trust thanking them for their proposals and
agreeing to the proposed works.
(d) It was NOTED that the Chairman would be attending a meeting
in
November with the DCC Countryside Service at which he has requested that
the results of the Vision for Hayfield Questionnaire be made available.
(e) It was RESOLVED that Financial Regulation 15.2 be waived and
a 24 foot Christmas tree be purchased from the same supplier as
last year. It was NOTED that Alken Engineering have agreed to
provide a tube to secure the Christmas tree free of charge. It
was further NOTED that the May Queen Committee have agreed to
pay for a further set of lights for the tree.
(f) It was NOTED that a quotation for the minor works to Lea Road
Recreation Ground had been accepted in accordance with Financial
Regulation 15.2(c) and the works carried out.
(g) It was RESOLVED that the Swallow House Lane and Old School
Field dog waste bins be replaced by litter bins.
86 Derbyshire Association of Local Councils
It was NOTED that two Circulars had been received.
87 Correspondence
(a) The concerns of commuters over bus links between Hayfield
and New Mills Newtown Railway Station were NOTED.
(b) The apology over St John’s Church Hall was NOTED.
(c) It was RESOLVED that Councillor Waterhouse would prepare a
draft response regarding PDNPA’s planning policies.
(d) The grant of planning permission for application NP/HPK/0507/0434
was NOTED.
(e) The SMP Playgrounds Seminar invitation was NOTED.
(f) It was RESOLVED that the Clerk would write and request reasons
for the failure to obtain funding under the Derbyshire Aggregates
Levy Grant Scheme.
(g) It was RESOLVED to pass the invitation for nominations for
DCC Young Achievers Awards 2007 to Hayfield Primary School.
(h) The consultation period on DCC’s Minerals Site Allocations
Development Plan Document – Aggregates Preferred Options
Documents and Sustainability Appraisal Reports was NOTED
(i) The consultation period on DCC and Derby City Council’s
Waste Site Allocations Development Plan Document – Preferred
Options Report was NOTED.
(j) It was RESOLVED that a donation of £200 be made to Hayfield
Arts For Kids.
(k) The Remembrance Sunday arrangements were NOTED. It was RESOLVED
to give the same donation as last year.
(l) It was RESOLVED that the Clerk would write to DCC to enquire
about the possibility of installing dissuaders around the land.
(m) The concerns regarding repair/replacement of Cote Lane grit
bin were NOTED.
(n) The letter concerns over advertising signage on the By-Pass
were NOTED.
(o) The proposed temporary closure of Aspenshaw Road, Thornsett
was NOTED.
(p) The invitation to the next HPBC/DCC Central Area Forum was
NOTED.
(q) It was RESOLVED that Councillor Crompton would attend the
PDNPA’s Landscape Character Assessment workshop.
(r) The invitation to Glossopdale Furniture Project’s AGM
was NOTED.
(s) It was RESOLVED that the Clerk would write to DCC explaining
that the Council had grave concerns over the proposed works and
requesting that the consultation period be extended until after
the next meeting of the Built Environment Advisory Committee and
the scheduled meeting with Mr Simon Tranter or, alternatively,
that the meeting with Mr Tranter be bought forward.
88 Finance
(a) The Budget Monitoring Report was NOTED. It was RESOLVED to
approve the virement as detailed in the Report.
(b) The following accounts for payment were approved:-
Item £
Powergen 52.00
E-on 16.30
Hayfield Royal British Legion 53.00
Markovitz Ltd. 4.63
Inland Revenue 1,505.62
LSP Tool & Equipment Hire Ltd. 22.33
Andrew Mycock 105.00
Salaries 993.74
Maintenance Expenses 64.16
Stamps 6.62
Total 2,823.40
89 To receive Reports from the Representatives:
a) Councillor K. Waterhouse reported that a meeting was scheduled
for mid-November.
b)The report from the Chairman of the Hayfield Educational Trust
was NOTED.
c)Councillor M. Crompton updated the Council on various bodies
he attends including his attendance at the DALC and RCC AGM’s,
PPP Forum and Parishes Day, the Affordable Housing Forum and a
High Peak CVS Board Meeting. He notified the Council that he
had been appointed as Peer Reviewer for the Nottinghamshire RCC
Standards Level 2. He highlighted the fact that DEFRA’s
funding of RCC’s will probably taper to £0 in the next
3 years.
90 The following are available from the Clerk for information:-
(a) Clerks & Councils Direct, September 2007.
(b) LCR, The Official Journal of the National Association of Local
Councils, September 2007.
(c) CommunityCation Newsletter and information on Net:gain, IT
training and other learning opportunities from High Peak CVS.
(d) Local Councils Update, September 2007.
The meeting ended at 9.25pm.
Minutes of the Council Meeting held on Wednesday 5th September 2007 at Hayfield Village Hall, Hayfield.
Present: Councillors P. Gee (Chairman), M. Crompton, J. Harvey, E Hodgson, J. McCall, S. McCall, A. Ramwell, K. Waterhouse and V. Wieteska.
Apologies for Absence received from Councillor M. Platt.
In Attendance: Clerk E. Jones.
Also present: County Councillor B. Atkins and a representative of the press.
PUBLIC PARTICIPATION
County Councillor B. Atkins updated the Council on various issues including:-
The mowing of the verge at Kinder Road Corner Lodge.
A request for a donation for planting at Little Hayfield.
The change of personnel at Hayfield Quarry.
The Trusted Traders Register.
PART 1 – NON-EXEMPT INFORMATION
Minute Action by:-
70 Declaration of Interests
Councillor J. McCall declared a personal and prejudicial interest in Agenda item 6a) (Minute 73a)).
71 The Minutes of the Council meeting held on Wednesday 1st August 2007 were agreed as a correct record.
72 Exclusion of the Public
It was determined that no items from part 1 of the Agenda should be taken with the public excluded.
72 Chairman’s Announcements
Councillor P. Gee informed the Council that Hayfield Football
Club would like to enter into discussions regarding the long-term
future of Hayfield football field.
As previously resolved, the Chairman, Vice-Chairman and Clerk
will undertake preliminary discussions on behalf of the Council.
He also confirmed that the Parish Council newsletter is being
progressed.
73 Planning Applications
It was RESOLVED that the following applications be supported:-
a) (Councillor J. McCall left the room while this item was
being dealt with) HPBC, Bank End Farm, Kinder Road. Listed Building
consent for rear first floor single storey extension and glazed
garden room to east elevation. By Mr and Mrs Fraser. (HPK/2007/0600).
b) PDNPA, 8 Lucas Terrace, Hayfield. Two storey extension. By
Mr D. Higginbottom. (NP/HPK/0807/0772).
74 Report of the Clerk
(a) It was NOTED that the Clerk was dealing with the repairs
to Lea Road recreation ground in accordance with her powers under
the Financial Regulations. It was further NOTED that quotations
for the larger items of work would be presented to a future meeting.
(b) It was RESOLVED that the Clerk would draw up and present a
written report dealing with issues regarding Hayfield football
field to a future meeting.
(c) It was NOTED that Hayfield had won the ICT category of the
Calor Derbyshire Village of the Year Awards 2007. It was RESOLVED
that the plaque would be displayed in the window of the Council
offices. It was further RESOLVED that the Clerk would write to
Hayfield Development Trust informing them that Hayfield had won
the ICT category, thanking them for their efforts, and inviting
suggestions for use of the prize money.
75 Derbyshire Association of Local Councils
It was NOTED that two Circulars had been received.
76 Correspondence
(a) The High Peak Community Housing public liability insurance
schedule was NOTED.
(b) The email correspondence between Shaun Tilsley and Stage Coach
Bus Company was NOTED.
(c) It was NOTED that the question of the sale/long lease of the
football field is still awaiting response.
(d) It was NOTED that the letter of complaint re vandalised dog
waste bin on Swallow House Lane and other issues had been passed
to the relevant authorities.
(e) The letter from DCC re grass verge and road signs at Kinder
Road Corner Lodge was NOTED.
(f) It was NOTED that PPNPA had acknowledging receipt of correspondence
re consultation on planning applications and that the Clerk would
continue to progress this.
(g) It was NOTED that Councillor M. Crompton and Councillor J.
Pritchard had been elected to the DALC Executive Committee 2007
– 2011.
(h) It was NOTED that the Gardener was dealing with the issue
of the leaves on the red leafed tree wilting.
(i) The refurbishment of two hospital wards in Buxton was NOTED.
(j) The details of the DALC AGM were NOTED.
(k) It was NOTED that Councillor M. Crompton had been elected
as Parish Council Representative on HPBC’s Standards Committee
2007-2011.
(l) DCC’s campaign to raise awareness of climate change was
NOTED.
(m) The letter from HPBC inviting comments on proposed amendments
to Licensing Policy was NOTED.
(n) It was NOTED that DCC are to carry out inspections of outstanding
works and street lightings at the Woods Lane development.
(o) The details of Peak District Rural Housing Association’s
“Providing affordable homes” were NOTED.
(p) DCC’s temporary road closure of Highgate Road was NOTED.
(q) The letter of thanks from Hayfield Village Hall Committee
was NOTED.
(r) It was NOTED that a mobile interactive message sign at Little
Hayfield would be shared between Hayfield and three other locations.
(s) It was NOTED that Ronald Priestley is Parish Member of the
PDNPA for Hayfield.
(t) The details of the Peak Park Parishes’ Forum Planning
Training Seminar were NOTED. It was RESOLVED that Councillors
P. Gee, M. Crompton, J. Harvey, E. Hodgson, J. McCall and K.
Waterhouse would attend.
(u) The details of the Peak Parishes’ Forum AGM were NOTED.
(v) The letter of congratulations from Derbyshire Rural Community
Council was NOTED.
(w) The Derbyshire Rural Community Council information on preparing
a Parish Plan was NOTED.
(x) The details of the Peak District Sustainable Energy Group’s
21st Century Village & Community Conference were NOTED. It
was RESOLVED that Councillors P. Gee, M. Crompton and A. Ramwell
would attend.
77 Finance
(a) It was NOTED that the audit on the 2006/7 accounts had been completed. It was further NOTED that a discrepancy of £3 had been found, increasing the “contribution from general reserve” in the Final Outturn Report from £4,389.04 to £4,392.04.
(b) The following accounts for payment were approved:-
Item £
St Matthews Church 150.00
Severn Trent Water 50.94
Simple Building Services 675.63
High Peak Borough Council 571.75
Powergen 52.00
E-on 16.30
Streetmaster Products 1,674.38
LSP Tool & Equipment Hire 24.68
Society of Local Council Clerks 105.00
Expenses 82.99
Stamps 16.98
Salaries 1,469.18
Total 4,889.83
78 To receive Reports from the Representatives
Councillor M. Crompton updated Council on various bodies he attends including the Rural Community Council Board and the Derbyshire Partnership Forum, highlighting a number of detrimental changes to voluntary sector funding. He also informed the Council that the Peak District Affordable Housing Forum’s Housing Survey is now available on-line.
79 The following are available from the Clerk for information:-
(a) DALC Annual Report 2006/2007.
(b) Information about Swift Fire & Security CCTV and Remote
Monitoring systems.
(c) “Focus” report from Councillor Beth Atkins.
(d) “Parishspeak” PDNPA Newsletter for Parishes.
(e) Derbyshire Constabulary “Have Your Say 2007” Report.
(f) Civic Pride Britain in Bloom Product Catalogue and Trade Price
List.
(g) Derbyshire Police Authority “Policing Matters” Annual
Report 2006/7.
(h) Information on Wicksteed Playscapes’ play equipment.
(i) Local Works “Campaign for the Sustainable Communities
Bill” Newsletter.
(j) The British Kidney Patient Association Christmas card information.
(k) DCC “Safer Derbyshire” Newsletter.
(l) HPBC Agenda for ordinary meeting on Tuesday, 11th September
2007.
The meeting ended at 8.25pm.
Minutes of the Council Meeting held on Wednesday 1st August 2007 at Hayfield Village Hall, Hayfield.
Present: Councillors P. Gee (Chairman), M. Crompton, J. Harvey, E Hodgson, J. McCall, S. McCall, K. Waterhouse and V. Wieteska.
Apologies for Absence received from Councillors M. Platt and A. Ramwell.
In Attendance: Clerk E. Jones.
Also present: A representative of the press.
PUBLIC PARTICIPATION
No members of the public were present.
PART 1 – NON-EXEMPT INFORMATION
Minute Action by:-
58 Declaration of interests
Councillor J. McCall declared a personal and prejudicial interest in Agenda item 7a) (Minute 63a)).
Councillor P. Gee declared a personal and non-prejudicial interest in Agenda item 7b) (Minute 63b)).
59 The Minutes of the Council Meeting held on Wednesday, 4th July 2007 were agreed as a correct record subject to Minute 51 being amended to read “It was RESOLVED that the following applications, with the exception of 51a), be supported”.
60 New Format Agenda
It was RESOLVED that the Council adopt the new format Agenda.
61 Exclusion of the Public
It was determined that no items from part 1 of the Agenda should
be taken with the public excluded.
62 Chairman’s Announcements
Councillor Gee welcomed Emma Jones as the new Clerk. He updated the Council on the position relating to the proposed Bridleway from New Mills Road to Swallow House Lane via Slacks Crossing (the land owner has submitted new evidence for consideration by the Secretary of State).
Councillor Gee updated the Council on proposed changes to bus routes (with the 358 now to be re-routed past Stepping Hill Hospital). He also referred the Council to an email from Councillor B. Atkins relating to Persimmon Estates – Wood Lane adoption.
63. Planning Applications
It was RESOLVED that the following applications be supported:-
a)(Councillor J. McCall left the room while this item was being
dealt with) HPBC, 135 Bank End Farm, Kinder Road. Single storey
(first floor) to rear of building to provide bedroom, glazed garden
room side (east) ground floor. By Mr and Mrs Fraser. (HPK/2007/0506).
b)(Councillor P. Gee left the room while this item was being dealt
with and Councillor M. Crompton took the Chair) HPBC, 8 Chendre
Close, Hayfield. Conversion of integral garage to study/play
room. By Chris Robbins.
64. Report of the Clerk
a)It was RESOLVED that a letter be sent to the Peak District
National Park Planning Authority requesting the re-introduction
of previous consultation practices.
b)It was RESOLVED that Councillor Crompton and Councillor Pritchard
be voted for in the DALC Executive Committee Elections 2007-2011
(Councillor Cromption abstaining).
c)It was RESOLVED that the Clerk will join the Society of Local
Council Clerks.
d)It was RESOLVED that the minutes of the final Hayfield Traffic
Committee be approved and passed to the Built Environment Advisory
Committee. A letter of thanks will be sent to Gill Stephens and
all former members of the Hayfield Traffic Committee will be notified
of the next meeting of the Built Environment Advisory Committee.
e)It was NOTED that Wendy Dean had resigned as Clerk.
f)It was RESOLVED to increase the Clerk’s hours from 48 to
60.
g)The provision of the Hayfield Village Hall balance sheet in
accordance with minute 54(o) was NOTED
h)See Chairman’s Announcements above.
i)The minutes of the Recreation and Leisure Advisory Committee
meeting of 23rd July 2007 were NOTED. It was RESOLVED the Clerk
would obtain quotations for the immediate items for repair for
the next Council meeting. The report of Councillor Harvey on
Hayfield Tennis Court is to be passed to the Committee for its
consideration.
j)The minutes of the inaugural Built Environment Advisory Committee
meeting of 24th July 2007 were NOTED. It was RESOLVED that the
new Terms of Reference be accepted and Council’s representation
on the Committeee would consist of Councillors J. McCall, K. Waterhouse,
A. Ramwell and J. Harvey. It was further RESOLVED that the Councillors
on the Committee as Council nominees will have the final say on
membership.
k)It was RESOLVED that Councillors P. Gee, M. Crompton and S.
McCall and the Clerk will form a working party in relation to
the production of the newsletter and other communication/media
materials.
l)It was RESOLVED that the white, reflective posts at Kinder Road
Corner Lodge be removed and a letter sent to Derbyshire County
Council requesting that the verge be regularly maintained and
the signs cleaned.
65 Derbyshire Association of Local Councils
It was NOTED that four Circulars had been received.
66. Correspondence
a)The information on the NALC Conference 5-7th October 2007
was NOTED.
b)The letter from Derbyshire County Council regarding the 7.5
Ton Environmental Weight Restriction Order at Mayneston Road was
NOTED.
c)It was NOTED that the Welcome to Hayfield planter has been delivered
and is awaiting Highways Permission and that Mr Wood has been
informed of this.
d)It was NOTED that the basketball goal at Valley Road was now
fully owned by the Council.
e)It was RESOLVED that the Clerk will contact Councillor Atkins
and High Peak Borough Council to determine the progress of the
proposed by-law on dog fouling and write to the Parish Dog Warden
Services and New Mills Parish Council acknowledging the information
provided.
f)It was RESOLVED that the Clerk will obtain further details of
the public liability insurance in place for the Junior Sports
Day event on 29th August 2007.
g)The Peak District National Park Authority design guide and competition
were NOTED.
h)The information on the Peak District National Park Authority
Parishes’ Day was NOTED.
i)The information on the Derbyshire County Council Excellence
in the Community Awards was NOTED.
j)The letter from the Inland Revenue dated 2nd July 2007 was NOTED.
k)The grant of planning permission for application number HPK/0507/0403
was NOTED.
l)The letter from Derbyshire County Council re Persimmon Estates
– Wood Lane dated 19th July 2007 was NOTED.
m)The consultation period on the High Peak and Derbyshire Dales
Joint Affordable Housing Development Plan Document was NOTED.
67. Finance
The following accounts for payment were approved:-
Item £
Village Hall Rental 425.00
LSP Tool & Equipment Hire Ltd 54.64
E-ON Energy 16.30
Powergen 52.00
Giffords 701.48
St Johns Methodist Church 14.00
High Peak Borough Council 129.25
Plantscape 404.15
Markovitz Ltd 157.37
Expenses 112.63
Stamps 4.20
Salaries 1,912.46
Auditor 75.00
Total 4,058.48
68 To Receive Reports from the Representatives:-
Councillor M. Crompton updated Council on various bodies he attends including the Parishes Forum and the Affordable Housing Forum. He highlighted the impact of recent flooding on voluntary sector spending.
69 The following are available from the Clerk for information:-
a)B-Line Derbyshire Student Card Magazine.
b)Information about the digital TV switchover.
c)East Midlands Airport – Community Investment Report 2007.
The meeting ended at 9.15pm.
Minutes of the Council Meeting held on Wednesday 4 July 2007 at St John’s Church Hall, Hayfield.
Present: Cllrs. M. Crompton (Acting Chairman), J. Harvey, E. Hodgson, J. McCall, S. McCall, M. Platt, A. Ramwell, K. Waterhouse, V. Wieteska, .
Apologies for Absence received from Councillor P. Gee.
In Attendance: Clerk W Dean.
Also present: A representative of the press, Chris Noble, Recycling Assistant HPBC.
PUBLIC PARTICIPATION
Councillor Waterhouse made a presentation in her capacity as a member of the public relating to a request at item 9(o) on the agenda for a donation to replaster and paint the ceiling in the village hall.
No other members of the public were in attendance.
Council received a presentation from the HPBC Recycling Team on the new waste disposal system “Binnovation”.
PART 1 – NON-EXEMPT INFORMATION
Minute Action by:
47 Declaration of Interests
Councillors Hodgson and Waterhouse declared a personal and predjudicial
interest for item 9 (o) Request for donation for the plastering
and painting of the ceiling in the Village Hall.
48 The Minutes of the Council Meeting held on Wednesday 6 June 2007 were agreed as a correct record.
49 Exclusion of the Public
It was determined that no items from part 1 of the Agenda should
be taken with the public excluded.
50 Chairman’s Announcements.
None
51 Planning Applications
It was RESOLVED that the following applications, with the exception of 51a), be supported:-
a) PDNPA by Lesley Anderson and Ronald Rees. Retention of shed
used as agricultural/horticultural storage facility. Land off
Slacks Lane, Little Hayfield (NP/HPK/0507/0434). Councillors did
NOTE that the application does not appear to be in keeping with
Peak Park Planning regulations.
b) HPBC 9 Highgate Rd Hayfield by Mrs Flanagan. Replacement of
existing conservatory with single storey extension and alterations
and creation of window openings and new patio door and balcony
(HPK/2007/0420).
c) HPBC 2 Phoside View, Chapel Rd, Hayfield by Hilda Hedlicott.
Formation of car parking space and new access to highway (HPK/2007/0421).
d) HPBC 20 Wood Gardens, Hayfield by Mr R Rogers and Miss Hargreaves.
Rear conservatory (HPK/2007/0410).
52 Reports of the Clerk
(a) Playground Inspection and Maintenance Report.
It was RESOLVED that the following action will be taken following the recommendations in the Report:
Little Hayfield Park
Recreation Committee to advise on appropriate action for the picnic table.
Lea Road
The grass will be cut immediately as soon as it stops raining.
Loose Fill – Will be topped up 5/8/2007
Valley Road
Loose Fill – Will be topped up 5/8/2007.
Chain on gate – staff will replace
Staff will check the nuts and bolts on cableway.
Wooden lath missing on bench – staff to repair
Chain link fence around tennis court – Recreation committee to assess and advise.
Removal of 4 way swing seats – awaiting quote from HPBC. The equipment will be repaired using the Parish Council Maintenance Budget.
It was RESOLVED that Councillor Ramwell would convene a meeting of the Recreation Committee on Tuesday 17th July at the Council Offices.
(b) Repair and replacement of benches.
It was RESOLVED that a list of benches in need of replacement be drawn up and presented to a future Council meeting.
(c) It was RESOLVED that the Clerk order the materials up to a value of £300 for drainage works to the allotments.
(d) It was RESOLVED that a copy of the Final Minutes of the Hayfield Traffic Advisory Group be brought to the next meeting.
(e) It was RESOLVED that P Thompson (former Clerk) would be paid £20 per two hour training session if his services were required by the current Clerk.
(f) It was RESOLVED that Councillor McCall would liaise with the Clerk to secure a suitable Public Address System up to the value of £400.
(g) It was RESOLVED that an additional payment for 24 hours be made to the Clerk for extra hours worked during June.
53 Derbyshire Association of Local Councils.
It was RESOLVED that Council would vote for Mike Crompton in the ballot for a seat on the Standards Board.
54 Correspondence:-
(a) Letter by Susan Wyatt, 5 Wood Lane highlighting maintenance issues.
It was RESOLVED that a letter be sent to Derbyshire County Council asking that action be taken to enable the adoption of the roads on the Wood Lane Estate. A copy of this letter will be forwarded to Ms Wyatt.
(b) It was NOTED that new signs through Hayfield way marking the Pennine Bridleway would shortly be erected.
(c) It was NOTED that the Peak Park Parishes Forum – Wednesday
4th July 2007 was currently underway.
(d) It was NOTED that HPBC will ensure that Hayfield is surveyed
next year to assess the need for affordable housing.
(e) It was NOTED that an appeal has been lodged with the Inland Revenue against a penalty for late submission of the End of Year Return.
(f) It was NOTED that New Mills Town Council would approach Hayfield Parish Council next year with a view to tendering for grounds maintenance contracts.
(g) It was NOTED that the Community Sports Co-ordinator from HPBC wished to organise a Junior Sports Day on Wednesday 29th August at Hayfield Football Ground. It was RESOLVED that the Officer would be asked to provide details of insurance and toilet facilities.
(h) It was RESOLVED that Mike Crompton would attend the Joint Affordable Housing Development Plan – Consultation Event on 19th July 2007.
(i) It was NOTED that there has been a reduced allocation for the Derbyshire Aggregates Levy Grant Scheme and some projects will now not be funded.
(j) The thank you letter from New Mills and District Volunteer Service for grant of £150 was NOTED.
(k) It was NOTED that Mike Crompton had been unsuccessful in the ballot to remain as a Parish Member to the National Park Authority.
(l) It was NOTED that the voting for the ballot of Chairman and Vice-Chairman of the Central Area Forum had been delegated to the Chair for decision due to tight deadline.
(m) The copy of the letter from Hayfield Civic Trust sent to DCC re: plans for Countryside Site and Visitor Centre was NOTED.
(n) It was RESOLVED that a letter would be sent to D Rimmer, Slack Lane, outlining what action had been taken over the maintenance issues in Little Hayfield outlined in his recent email.
(o) It was RESOLVED that a donation be granted to the Village Hall Committee of £400 as a contribution towards the plastering and painting of the ceiling. The donation was made on condition that a balance sheet of Village Hall Accounts is supplied and the Council is informed of the final costs of the job.
(Cllrs Hodgson and Waterhouse left the meeting for discussion of this item)
(p) The letter from Tom Levitt MP on the progress of the Sustainable Communities Bill was NOTED.
55 Finance
(a) A balancing payment of £593.73 was APPROVED in respect of the Inland Revenue quarterly return (Apr-June).
(b) Accounts for Payment
The following expenditure was APPROVED:-
Item £_
2007/08
Powergen £49.52
Inland Revenue £593.73
David G Ross Ltd £281.01
Dig It Plants £335.50
Donations £25.00
Andrew Mycock £219.00
HPBC £194.80
Maintenance Expenses £30.90
Pro Loco Prize £160.00
Stamps £11.22
Mileage £65.40
Salaries £1707.39
Total £3668.62
(c) It was RESOLVED that over time payments be made of 5 hours for July, August, September to enable a fortnightly mowing schedule at Little Hayfield.
56 To receive Reports from the Representatives:
Cllr. M.Crompton updated Council on various bodies which he attends including the Rural Community Council, and the Rural Farming Forum.
Cllr. Ramwell updated Council on the progress of the New Mills/Hayfield Safer Neighbourhoods Group. The main proposal is to establish a youth drop in centre in New Mills.
57 The following are available from the Clerk for Information:
(a) High Peak Walks for Health.
(b) On Board – Public Transport in Derbyshire.
(c) Central Area Forum “Binnovation” Thursday 12th July
2007, Women’s Institute Lower Lane, Chinley.
(d) 5 Copies of “Connect” Magazine.
(e) Community Cation – News letter from High Peak CVS.
(f) SMP Playgrounds Seminar – 26th July 2007 The Holiday
Inn, Newcastle Under Lyme.
The meeting ended at 8.50.
Minutes of the Council Meeting held on Wednesday 6 June 2007 at the Village Hall, Hayfield.
Present: Cllrs. M. Crompton (Acting Chairman), J. Harvey, M. Platt, A. Ramwell, V. Wieteska, .
Apologies for Absence received from Councillors P. Gee, E. Hodgson, J. McCall, S. McCall, K Waterhouse.
In Attendance: Clerk W Dean.
Also present: Councillor E. Atkins and a representative of the press.
Minute Action by:
33 Declaration of Interests
None.
34 Minutes of the Council Meeting held on 16 May 2007
These were agreed as a correct record.
35 Open Forum
No one present.
36 Representatives
County Councillor Atkins spoke on several issues including:-
thanks for an excellent May Queen event.
plans for Sett Valley House.
congestion charging
safer neighbourhood action events
37 Little Hayfield Traffic Advisory Committee, 31st May 2007
The Minutes were noted.
38 Planning Applications
The following applications were supported:-
a) 34, Lea Road, Hayfield, by Mr and Mrs Goodwin, for a part two
storey and part single storey side extension (NP/HPK/0507/0403)
39 To note DALC Circulars Received
Election to Executive Committee – It was agreed that Cllr.
Crompton should be nominated to stand for re-election.
Election to High Peak Standards Committee - It was agreed that Cllr. Crompton should be nominated to stand for re-election.
40 Reports of the Clerk
a) Cllr. Ramwell was nominated as the Councils representative on the New Mills/Hayfield Safer Neighbourhoods Group. Cllr. Wieteska agreed to substitute for him if he could not attend a meeting.
b) The Calor Village of the Year judges have now visited Hayfield
and they will be notifying winners in approximately 4 weeks time.
c) Approval was given for £300 of expenditure to appoint
a contractor to erect the new dog sign posts.
d) An overtime claim of 17 hours for May was approved for the
new Clerk. This was to cover essential training for the role.
41 Final Accounts 2006/07
The Final Accounts for 2006/07 were approved.
42 Annual governance statement.
The Annual Governance Statement was approved.
43 Accounts for payment
The following expenditure was approved:-
Item £_
2007/08
Chairman’s Allowance £150
New Mills and District Volunteer Centre £150
Allianz Cornhill Insurance £607.09
LSP Tool Hire £10.00
Village Hall Rental £25.00
Toner Cartridge £21.69
Maintenance Expenses £59.79
Plants £21.95
Tel and IT expenses £24.19
Stamps £14.90
Clock Lighting £15.52
Salaries £2084.73
Total £3184.86
44 Reports from the Representatives
Cllr. Crompton updated Council on various committees.
45 Correspondence
The following were noted or approved:-
a) The extension to St Matthews Church has been delayed due to
lack of a suitable tender.
b) Chapel-en-le-Frith Mobile Physiotherapy Service were awarded
a donation of £25.
c) The Clerk was asked to set up a meeting between the Parish
Council and the Derbyshire Youth Service.
d) The Liberation Day event for older people was noted.
e) The Notice of works regarding HV Underground cable installation
and overhead line modifications at Highgate Road was noted.
f) It was noted that the Breathing Places Grants Programme application
was unsuccessful.
g) No nomination was put forward for the positions of Chairman
and Vice-Chairman Central Area Forum 2007-08.
h) The new Code of Conduct, Guide for Members was distributed
and noted.
i) It was noted that the PDNPA planning application appeal for
26 Lea Road has been dismissed in relation to the part two story/part
single story rear extension and single storey side extension.
It has been allowed for a detached garage (to replace existing)
and the re-siting of a garden shed.
46 Chairman’s Announcement
None
The meeting ended at 8.05
Minutes of the Annual Council Meeting held on Wednesday 16 May 2007 at St. John’s Methodist Church Hall, Hayfield.
Present: Cllrs M.Crompton, P.Gee, J.Harvey, E.Hodgson, J.McCall, S.McCall, M.Platt, A.Ramwell, K.Waterhouse and V.Wieteska.
Apologies for Absence: none.
In Attendance: Clerk W.Dean and P.H.Thompson.
One member of the public was present, together with a representative of the press.
Minute Action by:
1 Election of Chairman and Acceptance of Office
Cllr.Gee was proposed and seconded for Chairman and was elected
unopposed. He then signed the Acceptance of Office.
2 Declarations of Acceptance of Office
These were received and witnessed by the Clerk for all councillors.
3 Declaration of Interests
Cllr. Platt declared an interest in a planning matter.
4 Minutes of the Council meeting held on 4 April 2007
These were agreed as a correct record.
5 Committee Minute
Hayfield Traffic Advisory Committee meeting 12 March 2007 was
noted.
6 Open Forum
No matter raised.
7 Representatives
None present; apologies received from Police Constable Pope and
Councillor Atkins.
8 Election of Vice Chairman and Acceptance of Office
Cllr.Crompton was proposed and seconded for Vice Chairman and
was elected unopposed. He then signed the Acceptance of Office.
9 Election of Finance Committee
Cllrs. Harvey, Hodgson, J.McCall and Waterhouse were proposed
and seconded, and duly elected.
10 Election of Recreation and Leisure Committee
Cllrs. Platt, Ramwell, S.McCall and Wieteska were proposed and
seconded, and duly elected.
11 Election to Hayfield Traffic Advisory Committee
Cllrs. Harvey and Ramwell were proposed and seconded, and duly
elected.
12 Election to Little Hayfield Traffic Advisory Committee
Cllrs. Crompton and Harvey were proposed and seconded, and duly
elected.
13 Election to Old School Field Advisory Committee
Cllrs. S.McCall and Ramwell were proposed and seconded, and duly
elected.
14 Election to Built Environment Advisory Committee
Cllrs. Hodgson, J.McCall and Waterhouse were proposed and seconded.
A vote was taken and Cllrs. J.McCall and Waterhouse were duly
elected.
15 Appointment of Hayfield Education Trust Representatives
Cllrs. Gee and Platt were proposed and seconded, and duly appointed.
16 Appointment of Wright Turner Party Organiser
Cllr. Wieteska was proposed and seconded, and duly appointed.
17 Planning Applications
The following applications were supported:
a) 33 Church Street, Hayfield, by Mr. & Mrs. Roscoe, for a
rear balcony and external staircase (HPK/2007/0259).
b) 7 Church Street, Hayfield, by Mr. R. Hallam, for change of
use of ground floor to training room, meeting room and office
space and first floor to bed & breakfast (HPK/2007/0265).
c) 17 New Mills Road, Birch Vale, by Mr. & Mrs. McKenzie,
for single storey side and rear extension (HPK/2007/0273).
d) Station Road/pathside of Wood Mill/Old School Field, Hayfield
by Civic Trust, for Information Boards (HPK/2007/0278).
e) 57 Kinder Road, Hayfield, by Mr. & Mrs. Hall, for single
storey kitchen extension at rear (HPK/2007/0293).
f) 26 Kinder Road, Hayfield, by Mr. & Mrs. Reeve for alterations
to window openings to form doorways, rebuild defective wall and
construct balcony, all on rear elevation (HPK/2007/0313).
It was resolved that there was insufficient information on ingress/egress
arrangements for horses, waste, etc. to enable an informed decision
to be made on Clarks Crossing, New Mills Road, Hayfield, by S.
& S. Robinson, for one stable consisting of three loose boxes
and feed room within garden area (HPK/2007/0261), and the Clerk
was asked to advise HPBC of this.
The following applications considered and supported since last
Council
under delegated powers, Minute 250h, were noted:
a) Bulls Head, 2 Church Street, Hayfield, for Listed building
consent for one satellite dish to rear and one CCTV camera to
side (HPK/2007/0184).
b) 26 Kinder Road, Hayfield, for balcony and alteration to windows
and internal alterations (HPK/2007/0189).
c) Royal Hotel, Market Street, Hayfield, for temporary marquee
for maximum use of 35 days per year (HPK/2007/0240, presumably
replacing HPK/2007/0171).
d) 2 Kinder Road, Hayfield, for change of ground floor from dwelling
to office (HPK/2007/0241).
e) The Kinder Lodge, 10 New Mills Road, Hayfield, listed building
consent for external seating area and cask store with lean to
roof (HPK/2007/2044).
The Chairman had asked that no response be given on resubmission
of
application for 33/35 Kinder Road for single storey extensions
to side and rear
and window alterations (HPK/2007/0203).
18 DALC Circulars
Five Circulars were noted. It was resolved that the new Clerk
attend the CiCLA training courses in June/July, and that Cllrs.
Gee and Platt attend the Chairmanship training course on 4 August.
19 HPBC Service Level Agreement for Children’s Playground
Inspections
It was agreed to accept this and the Clerk was authorised to sign
the Agreement.
20 Old School Field
A request to use the Field by 1st Hayfield Scout Group for the
Kinder Trog Race on 17 June was approved, free of charge.
A proposal from the Civic Trust to finance a gate to the adjoining
well was welcomed, and it was agreed to await the outcome of their
grant bid.
21 Appointment of Clerk
It was noted that the Appointments Panel established under Minute
256 had convened on 10 May, interviewed six candidates for the
post, and resolved to appoint Mrs. Wendy Dean. It was also resolved
to employ Mr. Thompson on the terms outlined to assist the new
Clerk settle into the post.
22 Appointment of Auditor
The appointment of Ms.L. Heathcote as auditor on the terms outlined
was agreed.
23 Derbyshire Constabulary “Ringmaster System”
This item was noted, and several councillors joined the scheme.
24 New Mills & District Volunteer Centre
It was resolved to make a grant of £150 to this organisation
approved under
s137, Local Government Act 1972.
25 Little Hayfield Play Facilities
A letter from parents at Little Hayfield was referred to the Recreation
and
Leisure Committee for consideration.
26 Revised Model Code of Conduct
It was resolved to adopt the Model Code of Conduct including paragraph
12.2.
27 Annual Parish Meeting
The views expressed at this meeting on the countryside and visitor
centre site
were noted and the Clerk asked to write to DCC to ascertain the
outcome of
its consultation process and its future timetable to take this
initiative forward. WD
28 Parish member appointment to PDNPA
It was resolved to nominate Cllr. Crompton for appointment as
a parish representative for the High Peak & Metropolitan Area
of the PDNPA.
29 Accounts for payment
The following expenditure was approved:-
Item £_
2006/07
Village Amenities 16.30
Community Support 3.49
19.79
2007/08
Premises 275.56
Management & Administration 800.92
Recreation and Open Spaces 1,244.99
Village Amenities 16.30
Allotments 10.00
Major Works 195.00 2,542.77
30 Reports from the Representatives
a) Non Ecclesiastical Charities – Cllr. Waterhouse raised
a query on appointments which the Clerk agreed to respond.
b) Hayfield Educational Trust – Cllr. Platt reported that
progress was being made to establish the Trust on a sound basis.
c) Cllr. M.Crompton reported on a number of matters including
Peak Park and DRCC matters.
31 Correspondence
The following were noted:-
a) PDNPA Design Guide Supplementary Planning Document & Local
Development Scheme.
b) PDNPA Management Plan 2006-11.
c) PDNPA Local Development Framework Core Strategy.
d) HPBC Housing Needs in High Peak SPD Consultation.
e) St. Matthew’s Parish Church thanks for Cemetery grant.
f) PDNPA planning application for Farlands Lodge, Hayfield, has
been granted, subject to conditions.
g) PDNPA planning application for 15 Clough Lane, Little Hayfield,
has been granted, subject to conditions.
32 Chairman’s Announcements
The Chairman thanked:-
the May Queen Festival Committee for another successful event,
despite appaling weather, and asked that a formal letter of thanks
be sent. WD
the Civic Trust for its efforts for the Calico Trail.
Mr. Philip Thompson for his services as Clerk.
The meeting ended at 8.59pm.